Deputy Partnership Coordinator at International Rescue Committee Tanzania

International Rescue Committee (IRC)

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Deputy Partnership Coordinator
Deputy Partnership Coordinator at International Rescue Committee (IRC) April 2024
Dar es Salaam, Tanzania, United Republic of | req51375
Requisition ID: req51375
Job Title: Deputy Partnership Coordinator
Sector: Governance
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: Not Applicable
Location: Dar es Salaam, Tanzania
Work Arrangement:

Job Description
Background/IRC Summary:
Founded
in 1933, the International Rescue Committee (IRC) is a leading
emergency response and development organization, supporting communities
in transition in over 40 countries. The International Rescue Committee
(IRC) has implemented programs in Tanzania for over 20 years through
education, protection, and health programs.

Job Overview
The
Deputy Partnerships Coordinator will support the IRC Tanzania Country
Program in its strategic management and oversight of its robust
partnerships across the country. The Deputy Partnerships Coordinator
will facilitate the Tanzania team’s delivery of high-quality
partnerships that are strategic for IRC, compliant with IRC and donor
requirements in order to provide quality services and outcomes for the
communities we serve, consistent with the IRC’s PEER System. Working in
close collaboration with the programs, grants and operations
departments, the Deputy Partnership Coordinator will oversee all steps
in the partnership management lifecycle ensuring that partnerships are
appropriately integrated into the overall project cycle management.

With
the support from the Deputy Director of Programs, the Deputy
Partnerships Coordinator will also be a leader in building and promoting
a culture, attitudes, and values conducive to collaborative
partnerships among the team, based on a clear and shared understanding
of IRC’s role and approach, and core partnership principles. The Deputy
Partnerships Coordinator will report directly to the Deputy Director of
Programs. The Deputy Partnerships Coordinator is based in Dar, with
travel to the field sites when necessary.

Major Responsibilities
Strategy and Program Approach

• Lead in the review of the Country Program Partnership Strategy (2024-2026).
• From
  the list of 13 identified stakeholders, support the Technical
  Coordinators in establishing a minimum of 10 strategic partnerships,
  with an emphasis on ensuring that 4 of these partners are led by women
  and are dedicated to addressing the needs of women and girls.
• Collaborate
  with technical coordinators in updating of the partner mapping and
  selection processes to identify new partners, including identifying
  women-led and women/girls serving organizations.
• Proactively engage partners in program development efforts.
• Co-facilitate
  and support thorough stakeholder reviews throughout the SAP Phase 2
  design process. This involves making informed decisions in each outcome
  area regarding the most effective approach: working in partnership with
  local civil society, government, and private sector actors, implementing
  services directly, or a combination of both, to ensure optimal outcomes
  for the people we serve.

Promote Effective Partnerships

• Revamp
  the Partnership Working Group (co-responsible for delivering the
  functions of the PWG), including referral of issues to the Senior
  Management Team as appropriate.
• Using the Responsible,
  Accountable, Support, Consulted, Informed (RASCI) tool, lead in
  establishing a partnership community of practice within the country
  program.
• Promote and apply the IRC’s Partnership Excellence for
  Equality and Results System (PEERS). Contribute to building a strong
  understanding of PEERS throughout IRC Tanzania, and to ensuring that
  IRC’s partnership principles, skills, and approaches are applied by
  staff across programs and projects with partners.
• Facilitate
  systematic partner feedback on IRC’s management of the partnership
  relationship, including the documentation of, and response to partner
  feedback.
• Monitor for opportunities to improve IRC’s overall performance as a partner and make periodic recommendations to SMT.
• Provide
  a quarterly Partnership Management Report to the SMT, incorporating
  input from technical coordinators and operational leads as appropriate.

Partnership Agreement Management

• Lead
  facilitation and coordination of partnership management processes to
  ensure well planned, timely, coordinated, and coherent partnership
  management.
• Contribute relevant proposal content and ensure appropriate budget resourcing for partner projects and support.
• Co-facilitate
  and guide competitive and non-competitive partner selection processes
  to identify new partners, as well as new applications from existing
  partners.
• Manage and facilitate funding opportunities for local
  and national civil society organizations, making efforts to target
  women-led and women/girls serving organizations.
• Coordinate and
  co-lead Partner Identity and Background Review (Vetting) processes,
  including completion of the report for approval.
• Coordinate and
  co-lead Partner’s Capacity Assessment (PCA) processes, including
  contributing to and facilitating the collaborative risk analysis and
  management.
• With support from compliance focal points at the
  Regional and the Country levels, determine appropriate partnership
  agreement type and draft agreement, considering the due diligence
  outcomes and specific project and donor requirements, liaising with
  Regional and HQ for review and approval (and obtaining donor approvals
  as necessary).
• Co-lead partnership project opening, review, and
  closing meetings alongside project managers, with the assistance of the
  Technical Coordinator.
• Coordinate and participate in timely and
  effective partner program, project managers, finance, and compliance
  review and reflection (monitoring), and work with the Technical
  Coordinator to address any project performance issues.
• Coordinate
  the narrative report with the Technical Coordinators (TCs) and the
  finance report with the Deputy Director of Finance (DDF), overseeing the
  reporting processes, including review and feedback, under the
  leadership of the program managers and the finance partnership focal
  point.
• Liaise with finance to achieve timely funds transfers and
  proper financial follow-up and support for partners; work with finance
  to address any challenges in payments and raise proposed disallowed
  costs to SMT.
• Work collaboratively with partners and IRC staff to constructively resolve any issues that may arise.
• Where
  partner performance issues are identified, facilitate timely action by
  the IRC to address any areas of non-performance as they arise.
• Maintain complete and organized partnership files for each partner.
• Co-lead
  the review of the performance of the partner, of the IRC (including on
  the basis of partner feedback), and of the partnership, including
  successes, challenges and lessons learned, fostering ongoing
  partnerships beyond the sub-award project cycle.

Partner Support and Capacity Sharing

• Facilitate
  the collaborative development and delivery of the partner project
  support plan, ensuring that it appropriately addresses issues identified
  in the due diligence process, Organization Capacity Assessment (OCA),
  and coordinate with relevant departments for the timely, quality
  implementation of the plan.
• Ensure IRC understands partner
  capacity strengthening priorities and identifies opportunities and plans
  for IRC to support partner capacity strengthening efforts.
• Support
  the resourcing of organizational development support where appropriate
  for partners; coordinate organizational development support to partners.
• Collaborate
  with technical coordinators to integrate technical capacity sharing
  approaches, including how IRC can learn from local partners.
• Promote and identify ways for continual learning between IRC staff and partners.

Partnership Resourcing, Training, and Development

• Work with the senior management team to ensure the partnerships management function is appropriately resourced and structured.
• Lead
  efforts to build a strong understanding and application of PEERS and
  partnership principles, skills, and approaches among all departments.

Key Working Relationships:

• Position Reports to: Deputy Director of Programs
• Position directly supervises: None.
• Other
  Internal and/or external contacts: Regional Partnership Senior Advisor,
  Regional Program & Award Unit including Business Development team.

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Qualifications

• Master’s
  degree (MA) or equivalent in international affairs, development,
  Business Administration, international political economy, or other
  relevant subject; bachelor’s degree required.
• At least 3 years of experience of working in partnership management, preferably in the development sector.
• Good communicator with strong organizational, time management and analytical skills
• Fluency in English, spoken and written.
• Demonstrated
  attention to detail, ability to follow procedures but also use own
  initiative, meet deadlines, and work independently and cooperatively
  with team members.
• Flexibility to adapt to changing requirements and circumstances.
• Ability to mentor and build staff and partner capacity.
• Ability to juggle competing priorities, meet deadlines and work under pressure in an insecure environment.
• Willingness to travel
• Commitment to women’s rights and IRC’s vision, mission, and values, including sensitivity to cultural settings.
• Prior knowledge of donor compliance regulations (USAID, GFFO) is desirable.
• Proven previous successful experience developing projects, writing proposals and donor reports is desirable.

Working Environment
Security
level yellow – The situation in most of the country is calm. Some parts
of Kigoma experience insecurity-highway banditry.

Partnership:
The
IRC is committed to working with partners as our preferred operating
model and adhering to our six partnership principles: equality,
complementarity, mutuality, solidarity, results orientation, and
humility.

Commitment to Client Responsiveness:
By
committing to Client-Centered Programming, at the IRC Tanzania, we place
the people we serve – our clients – at the center of our programming
and services. The IRC Tanzania Staff have an important role to play in
supporting the implementation of client-responsive programming through
raising awareness to the community and clients about the existing
feedback mechanisms and how to use them including the response
processes, access, and eligibility to services, and contribute to
building an institutional culture that prompts staff to listen to
clients and to communicate and respond to their requests, feedback, and
complaints.

Professional Standards:
The IRC and IRC
workers must adhere to the values and principles outlined in the IRC Way
– Standards for Professional Conduct. These are Integrity, Service, and
Accountability. In accordance with these values, the IRC operates and
enforces policies on Beneficiary Protection from Exploitation and Abuse,
Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and
Anti-Retaliation.

Commitment to Diversity and Inclusivity:
IRC
is committed to building a diverse organization and a climate of
inclusivity. We strongly encourage applications from candidates who can
demonstrate that they can contribute to this goal.

IRC is an Equal Opportunity Employer:
IRC
considers all applicants on the basis of merit without regard to race,
sex, color, national origin, religion, age, marital status, veteran
status, or disability. We will ensure that individuals with disabilities
are provided reasonable accommodation to participate in the job
application or interview process, to perform crucial job functions, and
to receive other benefits and privileges of employment.