Logistics Manager at Médecins du Monde Tanzania

Logistics Manager at Medecins du Monde April, 2024
MAIN RESPONSIBILITIES
The Logistics Manager is in charge of: Support the Logistics team for implementation of the base (Guesthouse/Office)
Follow-up
the logistics activities to facilitate the operational part of the
project with the resources, procedures and tools defined with the Admin
and Logistics Coordinator (LADCO)

WORKING RELATIONSHIPS
Hierarchical link: Admin and Logistics Coordinator
Functional link: Admin and Logistics Coordinator
Team under his/her direct supervision: Logistics Assistant

ROLES
1. Supply for the implementation of the base and the program

• Ensure
  the follow-up of the supply for the base and the project: reception of
  orders, selection of the procedures needed, purchasing, packaging,
  organizing transport and delivery.
• Establish and update
  purchasing timelines, taking into consideration procurement tables,
  operation timelines and contextual and procedural logistical constraints
• Supervise the preparation of purchasing documents and draft the contracts
• Select suppliers and negotiate prices, deadlines, and delivery methods
• Supervise purchasing, ensuring that approval rules and procedures are observed
• Ensure that purchasing documents are complete and archived in keeping with MDM procedures
• Regularized all purchases files (signature to have, derogation letter…)
• Update of price lists and supplier files
• Update the purchase follow-up tools

2. Vehicle Fleet Management

• Supervise the team of drivers, including scheduling, in line with MDM HR policies
• Supervise the planning and execution of maintenance and repair work on mission vehicles
• Establish vehicle movement schedules
• Ensure that drivers are aware of their obligation to adhere to MDM safety rules and procedures
• Check that vehicle logbooks are in place and are used correctly

3. Equipment & Asset management

• Ensure tagging of assets is done
• Ensuring proper repairs and maintenance of equipments and assets
• Organizing for disposal of obsolete equipments and assets using the recommended procedure
• Proper record keeping of all organizational equipments and assets.
• Ensure the equipments and assets register is well maintained and updated
• Follow up on incident reports for damaged or lost equipment and assets.

4. Compound and facility management (office, Guesthouse)

• Ensuring safety of our staff within the compounds i.e., hazard free working environment
• Ensure firefighting equipment’s are placed on strategic positions
• Ensure clear accessibility to all areas of concern within the compounds
• Ensuring that we have lights, water and other compound necessities all through
• Conducting random checks within our compounds in the mornings and evenings
• IT & Communication Ensure there is stable and reliable internet

6.Team management

• Recruit and monitor the performance of the logistics team through regular appraisals and action plan follow-up
• Provide technical support to the logistics team and if needed, training sessions

7. Reports

• Mission Request Follow up to be shared to Logistics Coordinator
• Stocks/ inventory reports to be shared to Logistics Coordinator
• Equipment and Asset reports to be shared to Logistics Coordinator
• Fleet and generator reports to be shared to Logistics Coordinator
• Monthly narrative to be shared to Logistics Coordinator

The list of missions is not exhaustive and may be changed to reflect developments and specific needs.

SKILLS REQUIRED