Grants Management Manager at Danish Refugee Council (DRC)

Grants Management Manager – Tanzania & Burundi
Grants Management Manager at Danish Refugee Council (DRC) April 2024
Department Tanzania
Workplace Kibondo ( Tanzania)
Contract Type Expatriate or national contract

Founded
in 1956, The Danish Refugee Council (DRC) is a humanitarian,
non-governmental, non-profit organization providing direct assistance to
conflict-affected populations – refugees, internally displaced people
(IDPs) and host communities – in more than 40 countries around the
world.

DRC has been implementing emergency response projects in
Tanzania since the onset of the Burundi refugee crisis in 2015 in three
refugee camps in the Kigoma Region at the border with Burundi. DRC’s
integrated projects for refugees, asylum seekers and host communities
comprise sectors such as Camp Coordination and Camp Management (CCCM),
Protection, Water, Sanitation and Hygiene (WASH), Shelter and
infrastructure, General Food Distribution (GFD) and Livelihoods. In 2018
the office in Bujumbura, Burundi in 2018 was set up aimed at
strengthening cross border responses and enhance the impact of
interventions in support of Burundian returnees.

Overall purpose of the role:
The
Grants Management Manager (GM Manager) will support the Head of
Programmes in building and administering the country program’s portfolio
of multiple grants across all locations in which DRC operates.The
GM Manager will assist in securing new funds by coordinating and/or
leading proposal development processes and ensuring high-quality and
timely donor reporting.

The GM Manager provides expert advisory
services and will have oversight of the DRCs Grant Management Minimum
Standards function by working closely with the programme team and
providing technical advice to all team members on donor rules and
regulations to ensure all programs are compliant. The GM Manager will
work collaboratively with the Programme Managers/Managers, Program
Sector Leads, Monitoring, Evaluation and Learning Team, Finance, and
Headquarters staff as well as externally with donors and DRC programme
partners.

Geographic scope: Tanzania-Burundi
This
role has a focus on Tanzania- Burundi and ensures compliance to DRC
procedures and guidelines within the country. The role contributes to
the development of country strategies, which are translated into action
plans and day-to-day tasks. The role provides support and/or technical
guidance to country operations while overseeing country activities.

Main Responsibilities:
Technical Support/Specialist Advisor

• Provides
  expert advisory services for the specialized area of grants management
  and donor compliance with a significant impact on the organization as a
  whole;
• The GM Manager will work across multiple
  sectors/disciplines/geographic areas within the organization to
  contribute to organizational goals;
• Act as focal point for the Grants Management DRC Dynamics system and train relevant staff on the grants management module;
• Participates
  in Grants Management reference groups either at global or regional
  level within the areas of Grants Management to develop new standards and
  innovative solutions;
• Support the updating of the country
  strategy for Burundi and Tanzania and its annexes, and support with the
  Annual Review preparations, delivery and key write ups;
• Support with updating the advocacy strategy;
• Participate in the SMT meetings and represent TZ&BDI in HoP meetings as needed.

Partnership

• Promote
  that DRC’s partnership and localization principles, skills and
  approaches are applied by staff across programs and projects with
  partners;
• Facilitate the collaborative development and delivery
  of the partner capacity development plan– institutional and
  organizational- including project support plan, ensuring that it
  appropriately addresses issues identified in the due diligence process,
  and coordinate with relevant departments for the timely, quality
  implementation of the plan;
• Lead on the identification,
  assessment and contracting of local partners, as well as on the
  monitoring of implementation, the capacity building needs and lead
  initiatives to improve partnership practices by periodically assessing
  DRC’s partnership approach, considering both DRC and partners’
  perspectives, capturing lessons learned and best practices, and making
  recommendations for improvement;
• In coordination with the
  Regional Partnerships and Localization Advisor, provide and/or
  facilitate localization and partnership management trainings, refresher
  trainings and ongoing support on partnership management and compliance
  for key partners and DRC staff.

Programme development, Quality and Coordination

• Act
  as the lead writer/Manager/editor for concept notes and proposals, as
  needed. These will be designed in collaboration with the program
  development team, Head of Programme, Area managers, technical advisors,
  Regional Office and Head Quarter colleagues, ensuring that DRC’s
  programme handbook guidelines are incorporated into proposal design;
• Ensure communication between all departments (finance, program, and operations) in drafting of budgets;
• Contribute
  to the development of strong data collection and monitoring &
  evaluation plans within each proposal, including well-designed
  log-frames and indicators;
• Maintain up-to-date information on donor priorities and funding opportunities;
• Assist senior management in developing the humanitarian country program strategy and coordinating the delivery of assistance;
• Improve
  programme quality of current and future projects, participate to
  drafting relevant SOPs to facilitate implementation, and provide direct
  support to sector managers and team leaders to improve program quality
  with a focus on (1) accountability and roll out of full CFM including
  toll lines, IEC, focal points (2) oversight of partner mapping, vetting,
  relationship building, capacity building, development of
  partnership/localisation strategy;
• Lead on the rollout and implementation of DRC Project Cycle Management tools in each sector/project;
• Capacitate and mentor Sectoral managers, Coordinators and Team Leaders on PCM and tools.

Research, Analysis and Capacity Building

• Manage the MEAL department in conducting needs assessments and background research to guide DRC programming;
• Map donors and projects in Tanzania and Burundi relevant to DRC’s focus sectors;
• Conduct visits to field locations as possible/needed;
• Undertake
  training for programme and operation staff on grants management and
  processes to enhance quality within DRC programming. This will include
  quality reporting and project cycle management. Also provide one-on-one
  support in report writing, proposal development, indicator tracking,
  DRC-specific tools, and other topics, as needed;
• Supervise the
  organization of grant start-up, quarterly and closure review meetings to
  ensure donor compliance, operation/program integration, logistics
  support, etc. in the multiple DRC office locations.

Reporting

• Manage
  and supervise internal and external reporting, ensuring high-quality,
  well-written and timely reports meeting donor and DRC requirements;
• Supervise
  the maintenance of the grants and report tracking system to ensure all
  grant files are organized and well managed for planning and preparation
  of donor reports and project monitoring. Maintain grants and sub-grant
  management system, including grant files, project and financial
  reporting documentation, and monitoring systems and tools to ensure
  grant compliance.

Representation

• Assist
  the management in donor liaison and communication. Represent DRC in
  other external meetings with stakeholders and coordination meetings.

About you
In this position, you are expected to demonstrate DRC’s five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

• NEW TANZANIAN JOBS, INTERNSHIPS AND VOLUNTEERING OPPORTUNITIES 2024 (1,475 POSTS)

• CHECK SCHOLARSHIPS OPPORTUNITIES TO STUDY ABROAD CLICK HERE!
• Download Your National ID (NIDA) Number  Here | Download NAMBA NA KITAMBULISHO CHAKO CHA NIDA. BONYEZA HAPA! 
• PAST PAPERS ZA DARASA LA 7 MPAKA FORM SIX | NECTA AND MOCK EXAMS 1988 – 2019. CLICK HERE! 
• Free
  CV Writing and Download, Cover/Job Application Letters, Interview
  Questions and It’s Best Answers plus Examples. Click Here!

Qualifications and Experience
Essential

• Experience 5 years of relevant working experience, preferably with INGOs in field locations
• Previous experience working on reports, proposals and sub-grants, and with UN, US and EU donors
• Demonstrated ability to perform complex tasks and to prioritize multiple projects.
• Ability to analyze budgets for compliance with donor budget guidelines.
• Excellent French and English writing skills is required, not optional
• Familiarity with Programme Cycle Management, LFA
• Excellent communication skills – both oral and written

Preferred Experience:

• Previous role as a grants manager in an INGO
• Experience working in the East Africa and Great Lakes region
• Experience working with Economic Recovery and/or Protection programming is an added advantage
• Experience working with local partners
• Proven interest in capacity building of colleagues

Competency profile

• Ability to multi-task, prioritize and cope with competing demands under tight deadlines
• Ability to be proactive and work with minimal supervision
• Detail-oriented
• Strong team player
• Excellent interpersonal skills, culturally sensitive and adaptable
• Flexible, enthusiastic and willing to learn from others
• Understands humanitarian issues in Tanzania, Burundi and the region
• Willingness to live in a remote area in Tanzania and to travel to project sites in Tanzania and Burundi

What we offer
Contract: 1 Year Contract with the possibility of extension, subject to funding and performance.
Salary: in accordance with the Danish Refugee Council’s Terms of Employment Management Band/ F.
Availability: 1st July 2024.
Duty station: Kibondo, Tanzania with frequent Travel in Burundi
Reporting Line: Head of Programme