New Job Opportunity United Nations (UN) at IRMCT Arusha, ARCHIVES ASSISTANT, FS4

Jobs in Tanzania 2023: New Job Opportunities at International Residual Mechanism
for Criminal Tribunals (IRMCT), 2023

United Nations (UN) Jobs

Org. Setting and Reporting
This position is located in the
Archives and Records Section of the Registry of the International
Residual Mechanism for Criminal Tribunals, Arusha Branch. Under the
supervision of the OIC MARS, the incumbent will be responsible for
supporting the work of the Archivists in the management of the records
and archives by the International Residual Mechanism for Criminal
Tribunals.

Responsibilities
• Undertake tasks
related to the accessioning, arrangement and description, storage,
preservation and conservation, and accessibility of the archives and
records managed by MARS Arusha:
Provide records storage and retrieval services for client offices.
• Arrange transfers of records from client offices to the Section’s repositories.
•
Process consignments of transferred records, ensuring that they meet
required standards and are stored securely, under the direction of the
archivists.
• Maintain records of records transfers.
• Retrieve/return/update records on request of client offices.
• Maintain records of retrievals and loans.
• Assist client offices with complex searches for records.
• Maintain stocks of specialist recordkeeping supplies and issue them to client offices on request.
• Implement Records Retention Schedules and other disposition instructions.
• Maintain the Section’s repositories in good order.
• Undertake environmental monitoring checks. Monitor use of space.
• Implement security controls.
• Maintain logs, registers and other records of repository management activities.
•
Support the work of the archivists by assisting in the development and
implementation of policies and procedures for the management of the
Archives.
• Assist with preparation and dissemination of finding aids for archives.
•
Assist in the provision of access to archives, and the provision of
information and support to researchers. Assist with preparation of
presentation and publicity materials.
• Support the development and implementation of recordkeeping improvement projects.
• Perform other duties as required.

NOTE – Physical Requirements:
The above responsibilities involve physical work including standing for
prolonged periods, using safety steps, lifting and moving materials
weighing up to 12 kg, and pushing trolleys with loads of up to 150 kg.
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Competencies
Professionalism: Knowledge of UN records and archives policies,
procedures and practices. Commitment to implementing the goal of gender
equality by ensuring the equal participation and full involvement of
women and men in all aspects of work. Shows pride in work and in
achievements; demonstrates professional competence and mastery of
subject matter; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional
rather than personal concerns; shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations.
Commitment to implementing the goal of gender equality by ensuring the
equal participation and full involvement of women and men in all aspects
of work.

Teamwork: Works collaboratively with colleagues to
achieve organizational goals; solicits input by genuinely valuing
others’ ideas and expertise; is willing to learn from others; places
team agenda before personal agenda; supports and acts in accordance with
final group decision, even when such decisions may not entirely reflect
own position; shares credit for team accomplishments and accepts joint
responsibility for team shortcomings.

Client Orientation:
Considers all those to whom services are provided to be “clients” and
seeks to see things from clients’ point of view. Establishes and
maintains productive partnerships with clients by gaining their trust
and respect. Identifies clients’ needs and matches them to appropriate
solutions. Monitors ongoing developments inside and outside the clients’
environment to keep informed and anticipate problems. Keeps clients
informed of progress or setbacks in projects. Meets timeline for
delivery of products or services to client.

Education

• High school diploma or equivalent. Completion of a training or
  educational programme in archives and records management or a related
  field is desirable.

NEW TANZANIAN JOBS, INTERNSHIPS AND VOLUNTEERING OPPORTUNITIES 2023 (1,318 POSTS)

Work Experience

• Minimum of six (6) years of progressively responsible experience in
  archives management, records management, information management or
  related area is required.
• Experience in working with records in both physical and digital format is desirable.
• Experience in international organizations or international tribunals or national courts is desirable.

Languages
English and French are the working languages of the Mechanism. For the
post advertised, fluency in oral and written English is required.
Working knowledge of French is an asset.

Assessment
There may be a technical test followed by a competency based interview.

Special Notice
The United Nations
Secretariat is committed to achieving 50/50 gender balance in its staff.
Female candidates are strongly encouraged to apply for this position.

The
appointment is limited to the International Residual Mechanism for
Criminal Tribunals. Appointment of the successful candidate on this
position will be limited to the initial funding of the post. Extension
of the appointment is subject to the extension of the mandate and/or the
availability of funds. As the international tribunals are not
integrated in the Secretariat, UN Staff Members serve on assignment or
secondment from their parent department/office if selected. Appointments
of staff members in the United Nations are subject to the authority of
the Secretary-General. Staff Members are expected to move periodically
to new functions in accordance with established rules and procedures,
and may in this context be reassigned by the Secretary-General
throughout the Organization based on the changing needs and mandates.

The
United Nations is committed to creating a diverse and inclusive
environment of mutual respect. The United Nations recruits and employs
staff regardless of gender identity, sexual orientation, race,
religious, cultural and ethnic backgrounds or disabilities. Reasonable
accommodation for applicants with disabilities may be provided to
support participation in the recruitment process when requested and
indicated in the application.

NOTE FOR PREVIOUSLY ROSTERED CANDIDATES
Roster
candidates must express their interest and availability for published
job openings by submitting an updated PHP and cover letter.

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United Nations Considerations
According
to article 101, paragraph 3, of the Charter of the United Nations, the
paramount consideration in the employment of the staff is the necessity
of securing the highest standards of efficiency, competence, and
integrity. Candidates will not be considered for employment with the
United Nations if they have committed violations of international human
rights law, violations of international humanitarian law, sexual
exploitation, sexual abuse, or sexual harassment, or if there are
reasonable grounds to believe that they have been involved in the
commission of any of these acts. The term “sexual exploitation” means
any actual or attempted abuse of a position of vulnerability,
differential power, or trust, for sexual purposes, including, but not
limited to, profiting monetarily, socially or politically from the
sexual exploitation of another. The term “sexual abuse” means the actual
or threatened physical intrusion of a sexual nature, whether by force
or under unequal or coercive conditions. The term “sexual harassment”
means any unwelcome conduct of a sexual nature that might reasonably be
expected or be perceived to cause offence or humiliation, when such
conduct interferes with work, is made a condition of employment or
creates an intimidating, hostile or offensive work environment, and when
the gravity of the conduct warrants the termination of the
perpetrator’s working relationship. Candidates who have committed crimes
other than minor traffic offences may not be considered for employment.

 
Due
regard will be paid to the importance of recruiting the staff on as
wide a geographical basis as possible. The United Nations places no
restrictions on the eligibility of men and women to participate in any
capacity and under conditions of equality in its principal and
subsidiary organs. The United Nations Secretariat is a non-smoking
environment.

The paramount consideration in the appointment,
transfer, or promotion of staff shall be the necessity of securing the
highest standards of efficiency, competence, and integrity. By accepting
an offer of appointment, United Nations staff members are subject to
the authority of the Secretary-General and assignment by him or her to
any activities or offices of the United Nations in accordance with staff
regulation 1.2 (c). In this context, all internationally recruited
staff members shall be required to move periodically to discharge new
functions within or across duty stations under conditions established by
the Secretary-General.

Applicants are urged to follow carefully
all instructions available in the online recruitment platform, inspira.
For more detailed guidance, applicants may refer to the Manual for the
Applicant, which can be accessed by clicking on “Manuals” hyper-link on
the upper right side of the inspira account-holder homepage.

The
evaluation of applicants will be conducted on the basis of the
information submitted in the application according to the evaluation
criteria of the job opening and the applicable internal legislations of
the United Nations including the Charter of the United Nations,
resolutions of the General Assembly, the Staff Regulations and Rules,
administrative issuances and guidelines. Applicants must provide
complete and accurate information pertaining to their personal profile
and qualifications according to the instructions provided in inspira to
be considered for the current job opening. No amendment, addition,
deletion, revision or modification shall be made to applications that
have been submitted. Candidates under serious consideration for
selection will be subject to reference checks to verify the information
provided in the application.
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Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee
THE
UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT
PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE
UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’
BANK ACCOUNTS.
Posting Period: 05 June 2023 – 04 July 2023