Title: Field Project Team Assistant
Requisition ID: 1056
Grade : SB2 – Local support
Country: Tanzania, united republic of
Duty Station : Dar-es-Salaam
Category: Local Support Personnel
Type of job Posting: Internal and External
Employment Type: NonStaff-Regular
Duration (tentative): 3 months
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Vacancy Announcement
TEMPORARY APPOINTMENT OF PROJECT PERSONNEL
Only nationals or permanent residents of the country of the duty station are considered eligible.
Female candidates are particularly encouraged to apply.
ORGANIZATIONAL CONTEXT:
The
United Nations Industrial Development Organization (UNIDO) is the
specialized agency of the United Nations that promotes industrial
development for poverty reduction, inclusive globalization and
environmental sustainability. The mission of UNIDO, as described in the
Lima Declaration adopted at the fifteenth session of the UNIDO General
Conference in 2013 as well as the Abu Dhabi Declaration adopted at the
eighteenth session of UNIDO General Conference in 2019, is to promote
and accelerate inclusive and sustainable industrial development (ISID)
in Member States. The relevance of ISID as an integrated approach to all
three pillars of sustainable development is recognized by the 2030
Agenda for Sustainable Development and the related Sustainable
Development Goals (SDGs), which will frame United Nations and country
efforts towards sustainable development. UNIDO’s mandate is fully
recognized in SDG-9, which calls to “Build resilient infrastructure,
promote inclusive and sustainable industrialization and foster
innovation”. The relevance of ISID, however, applies in greater or
lesser extent to all SDGs. Accordingly, the Organization’s programmatic
focus is structured in four strategic priorities: Creating shared
prosperity; Advancing economic competitiveness; Safeguarding the
environment; and Strengthening knowledge and institutions.
Each
of these programmatic fields of activity contains a number of individual
programmes, which are implemented in a holistic manner to achieve
effective outcomes and impacts through UNIDO’s four enabling functions:
(i) technical cooperation; (ii) analytical and research functions and
policy advisory services; (iii) normative functions and standards and
quality-related activities; and (iv) convening and partnerships for
knowledge transfer, networking and industrial cooperation. Such core
functions are carried out in Departments/Offices in its Headquarters,
Regional Offices and Hubs and Country Offices.
The Directorate
of Digitalization, Technology and Agri-Business (DTA), headed by a
Managing Director, coordinates and mainstreams the Fourth Industrial
Revolution (4IR) in its technical cooperation, strategic, normative
activities aiming at fostering the inclusive and sustainable development
in the era of 4IR. The Directorate creates new and innovative technical
cooperation deliverables in the areas of trade, investment, technology
innovation and agro-industry and agri-business. The Directorate
comprises the Department of Digitalization, Technology and Innovation
(DTI) and the Department of Agri-Business (AGR).
Responding to
the growing demand for supporting inclusive and sustainable industrial
development (ISID) in the era of the new industrial revolution, the
Department of Digitalization, Technology and Innovation (DTA/DTI) leads
the way in addressing opportunities, challenges and risks stemming from
the fourth industrial revolution (4IR) and its contribution to
sustainable socio-economic progress. The Department is responsible for
the strategic coordination of 4IR-related matters with designated focal
points in other technical Departments and organizational entities of
UNIDO, as appropriate. In consultation with public and private partners,
DTI designs and implements holistic interventions that are tailored to
specific country needs. The Department’s interventions actively identify
and combine complementary services from across three Divisions, namely:
Innovation and Digitalization Division (DTA/DTI/IDD)
Investment and Technology Promotion Division (DTA/DTI/ITP)
Quality Infrastructure and Smart Production Division (DTA/DTI/QIS)
This
position is located under the Innovation and Digitalization Division
(DTA/DTI/IDD), which promotes digital transformation and innovation
ecosystems building, to advance the economic competitiveness of
developing countries by helping them to benefit from the rapid progress
of digital and convergent technologies associated to the Fourth
Industrial Revolution (4IR) and ensuring a smooth transition towards
cyber-physical industrial systems and a smart society.
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PROJECT CONTEXT: (Project ID 200212)
In
the global fight to overcome the COVID-19 virus, UNIDO joins the
response efforts of the international community, including the United
Nations system and counterpart governments across the world, to address
this crisis. UNIDO has been implementing a range of measures responding
to the emergency to mitigate the strain on the livelihood of the
people, and in particular, to recover from the socio-economic shock.
The
overall objective of the proposed UNIDO project is to promote public
health and social resilience against COVID-19 by strengthening the
domestic supply chains of Personal Protective Equipment (PPE),
disinfectants, and hand hygiene supplies.
To achieve the
aforementioned objective, this project will build the national capacity
of the production through upgrading relevant domestic producers,
material suppliers, and supportive public organizations in terms of 1)
production capacity, 2) quality, and 3) business resilience and
continuity in case of emergency situations. Importantly, the project
will provide not only short-term assistance for the people, hospitals,
and medical institutions, who are currently in need of improved access
to PPE, disinfectants, and hand hygiene supplies, but its successful
implementation will also contribute to medium- and long-term
humanitarian development of the country and region by anchoring stable
public health and bringing stability to both economic activities and the
livelihood of the people, while sustaining employment and sources of
the livelihood of the people by underpinning the domestic production
sector.
FUNCTIONAL RESPONSIBILITIES:
Under the
supervision of the Project Manager(s) at UNIDO headquarters and
day-to-day operational work coordination with the National Project
Coordinator (NPC) as well as the UNIDO Field Office in Tanzania, the
Field Project Team Assistant provides support in the project and related
project activities as well as other supportive and administrative tasks
at the field-level and is responsible for the following key functions:
-
Administrative and logistical support for the arrangements of various
field-level project events (such as workshops, conferences, training,
etc.), data collection, research for field-level information and
reference materials; - Assist in preparing for appointments,
requests/documents, e.g.: local service quotations, travel
requests/authorizations, visa applications, etc.; - Screen
incoming mail and draft replies for the project team; provide relevant
background/project information whenever necessary to supervisor(s) and
the project team; keep track of pending matters, follow up with other
offices on deadlines; - Draft routine correspondence (both on
TC-related and administrative matters); and put them into adequate
style, language and format; proofread documents and edit texts for
accuracy, grammar, punctuation and style in accordance with standard
practices and in compliance with the UNIDO Correspondence Manual; - Assist
in monitoring the field-level communication and team actions related to
the project (e.g.: support monitoring the progress and communication
with individual beneficiaries in the field activities); - Support to maintain files (both paper and electronic) and documents related to the field-level project activities;
- Draw
the supervisor’s/project team’s attention to problems and potential
risks encountered at the field level, support results-based management
through accurate data collection and reporting; - Perform any other related duties as assigned.
REQUIRED COMPETENCIES:
Core Values:
- WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.
- WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.
- WE
RESPECT DIVERSITY: work together effectively, respectfully and
inclusively, regardless of our differences in culture and perspective.
Core Competencies:
- WE
FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is
true for our colleagues as well as our clients. Emotional intelligence
and receptiveness are vital parts of our UNIDO identity. - WE
FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and
managing our work effectively and efficiently. We are responsible and
accountable for achieving our results and meeting our performance
standards. This accountability does not end with our colleagues and
supervisors, but we also owe it to those we serve and who have trusted
us to contribute to a better, safer and healthier world. - WE
COMMUNICATE AND EARN TRUST: communicate effectively with one another and
build an environment of trust where we can all excel in our work. - WE
THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously
improve, support innovation, share our knowledge and skills, and learn
from one another.
MINIMUM ORGANIZATIONAL REQUIREMENTS:
Education:
- Completed higher secondary education (high school diploma or equivalent) is required.
- Degrees
in science, business management, economics or other relevant
disciplines focusing on business process and management are desirable.
Formal administrative/secretarial/clerical training or equivalent, is
desirable.
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Technical and Functional Experience:
- A minimum of three (3) years of experience in the related fields of the post, is required.
- Experience using Microsoft Office (Outlook, Word, Excel), internet search engines, is required.
- Experience
with office procedures and practices, preferably within the UN system
or in a multicultural environment, is desirable. - Experience in
project administration, accounting and finance, providing support to
managerial/professional staff and using secretarial/administrative
skills to assist in the execution of project development and
implementation of work, is desirable.
Languages:
- Fluency in written and spoken English is required. Fluency in or working knowledge of Swahili is required.
- Fluency in or working knowledge of another official United Nations language, is desirable.
This appointment is limited to the specified project(s) only and does not carry any expectation of renewal.
Employees of UNIDO are expected at all times to uphold the highest
standards of integrity, professionalism and respect for diversity, both
at work and outside.
Only persons who fully and unconditionally commit to these values should consider applying for jobs at UNIDO.
All
applications must be submitted online through the Online Recruitment
System. Correspondence will be undertaken only with candidates who are
being considered at an advanced phase of the selection process. Selected
candidate(s) may be required to disclose to the Director General the
nature and scope of financial and other personal interests and assets in
respect of themselves, their spouses and dependents, under the
procedures established by the Director General.
Visit the UNIDO web site for details on how to apply: www.unido.org
NOTE: The Director General retains the discretion to make an appointment to this post at a lower level.
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Notice to applicants:
UNIDO does not charge any application, processing, training,
interviewing, testing or other fee in connection with the application or
recruitment process. If you have received a solicitation for the
payment of a fee, please disregard it. Vacant positions within UNIDO are
advertised on the official UNIDO website. Should you have any questions
concerning persons or companies claiming to be recruiting on behalf of
UNIDO and requesting payment of a fee, please contact:
recruitment@unido.org
Application deadline: 26-Sep-2022
