New Job Opportunity at The Resettlement Support Center (CWS RSC Africa) – Finance Officer

Primary Purpose:
This
position is responsible for the daily expenditure, management and
maintenance of the RSC Africa financial records in CWS Tanzania office,
in accordance with the guidelines of DOS/PRM and RSC Africa policies and
procedures.

The position works closely with the Nairobi-based
Finance team, Administration Manager, Human Resource staff, General
Service’s staff and other staff in the Administration and Program
Departments.

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Essential Duties:

• Administers, disburses, and replenishes the Shilling and Dollar petty cash funds.
• Enters check and petty cash payments into Sage 300 accounting system.
• Enters data into the accounts receivable module and distributes
  quarterly debtors’ statements to staff/Bill staff with any owed amounts.
• Assists and organizes relevant documents for the annual audit both internal and external.
• Receives refunds of unused travel cash advances and any other cash and
  check refunds, issues receipts for any refund received and ensures
  regular and timely banking of all refunds received;
• Review and
  ensure that Trip Expense Reports are reviewed and duly signed by the
  relevant staff supervisors and filed appropriately;
• Performs
  quarterly stock-take of Inventory and prepares and submits a report on
  variances to the Administration Manager and Administration Supervisor
  for follow up;
• Assists in budget preparation, budget monitoring and tracking of expenditures;
• Follows sound accounting procedures and practices in conformity with
  GAAP, IAS and OMB circulars to ensure accuracy and transparency on the
  use of US Government’s funds;
• Reviews purchase requests, travel
  request and any other form of procurement review coding on documents to
  ensure its accurate as per the coded budget;
• Files and retrieves financial documents, to include online filing;
• Assist with cash and bank reconciliations, Reconcile general ledger accounts on a monthly basis;
• Reconciles and disburses monthly, quarterly and annual statutory
  deductions and returns, including pension, withholding tax, NHIF, NSSF,
  PAYE within the statutory period;
• Prepares monthly financial reports on accrual basis using fund accounting principles;
• Prepares staff Telephone Bills report and any other receivable and sends to payroll section on Monthly basis;
• Prepares and disburses accounts payable for approved purchases and contracts according to procedures and policies in place;
• Undertakes all duties as may be assigned by supervisor in order to
  improve on internal controls and financial operations for the overall
  achievement of RSC Africa’s goals and objectives;

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Qualifications:
Experience:

• Four (4) years of work experience with INGO, preferable US-funded grants.
• Two (2) years directly related specialized experience performing the essential duties in finance is required.
• Supervisory experience preferred.

Skills:

• Knowledge of Excel spreadsheets and Sage 300 or similar accounting software required.
• Knowledge of fund and accrual accounting principles is required.

Education & Certifications:

• Bachelor of Commerce, Accounting, Finance or other Business Degree or four (4) years of experience in lieu of a degree required.
• CPA/ACCA/CIMA finalist with minimum 4 years of relevant experience.
• Advanced MS skills to include (advanced Excel).

Recommended:

Abilities:

• Manage large and diverse workload under pressure with competing priorities.
• Maintain the integrity of official records.
• Analyze and solve complex problems and make sound decisions.
• Work with minimal supervision.
• Maintain a high-performance standard with attention to detail;
• Work independently and contribute to overall operations of RSC Africa;
• Actively participate in the implementation of the U.S. Refugee Admissions Program (USRAP).

Important Requirements:

• Strong English communication skills, both written and oral.
• Ability to work in a multi-cultural environment required;
• Commitment to diversity, equity, and inclusion and willingness to
  support CWS’ Platform on Racial Justice as a CWS employee required.

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