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New Job Opportunity at RTI International Tanzania – Administrative Assistant

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AJIRA LEO
RTI International

Administrative Assistant
🔍 Africa, Tanzania, United Republic of
RTI International
is the prime implementor of the USAID Jifunze Uelewe activity focused
on sustainably improving literacy and numeracy outcomes of “all
learners” from pre-primary through Standard 4 in five regions of
Tanzania. For the purpose of this program, “all learners” includes, but
is not limited to, marginalized and vulnerable girls and boys, learners
with disabilities, minority and linguistic minority groups, urban and
rural learners, learners affected by crisis or conflict, and those
living in poverty.
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Job Summary
RTI
seeks an Administrative Assistant to provide Admin support to the
project activities for the Jifunze Uelewe Project. This position is
responsible for assisting the regional team under the coordination of
the Teaching and Learning Specialist in managing general activities of
the Office Administration.

Location: Ruvuma
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Specific Responsibilities

  • Handle
    logistical arrangements for meetings and workshops, request for
    workshop supplies, arrangement of travel and lodging accommodation of
    participants in the Regions
  • Ensure all activities follow RTI’s Finance and Administration (F&A) policies and procedures.
  • Assist the project and staff in organizing official business appointments in the Regions.
  • Assist
    in the collection/collation of data or information needed including
    collection and encoding of Attendance Sheets for cost share reporting.
  • Support
    Office with general office upkeep, including maintenance of common
    areas, project vehicles, office equipment and supplies in the Regions.
  • Establish
    and maintain an efficient filing system of project documents specific
    to the project according to the established filing system of the Project
    in the Regions.
  • Coordinate the timely processing and payment of
    all staff travel claims, vendor and supplier payments and other
    transactions with Finance.
  • Receive telephone calls and perform reception duties, as needed, in a professional and courteous manner.
  • Perform other tasks as may be assigned by the supervisor.
  • More generally: provide administrative and logistics support to the implementation of regional activities.

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Minimum Required Education and Experience

  • A Diploma in Administration and 3 years of working experience preferably in NGO’s
  • Excellent knowledge of MS Word, Outlook, PowerPoint, Excel
  • Ability to answer most inquiries and questions independently and follow up on requests in an efficient manner.
  • Ability to multi-task and work well with others.
  • Ability to listen and communicate well both verbally and in writing.
  • Ability to work independently and attention to detail and accuracy. 

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