Planning, monitoring and mapping consultancy
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For every child, Protection
In 2018, the Tanzania Country Office (TCO) embarked on several key change initiatives which require additional technical support for the Programme Monitoring and Field Coordination (PMFC) section. These initiatives include: 1) Implementation of the findings of the UNICEF MTR process; 2) Implementation of the UNDAP II MTR process; 3) Changes to the end of year reporting process.
1)Implementation of changes coming out of the UNICEF MTR process: TCO conducted a Mid Term Review in 2018. The aim was to review the status of the 2016-2021 Country Programme and the progress towards the planned results and to determine whether any modifications to the expected results, strategies and content are necessary based on the changing environment in the country. The MTR process identified several strategic shifts one of which was enhancing UNICEF TCO’s work at sub-national (district or Local Government Authority – LGA) level, working in partnership with local level leadership and the President’s Office, Regional and Local Government Authority. This work will be led by the Social Policy section with strong engagement of the Planning, Monitoring and Field Coordination section and the field offices.
2)Implementation of changes related to Delivering as One and UN Reform processes in Tanzania: The United Nations Development Assistance Plan II 2016-2021 (UNDAP II) describes the collective vision and response of the UN Country Team (UNCT) in Tanzania to the new Sustainable Development Goals and national development priorities. UNDAP II results are defined under 12 Programmatic Outcomes, grouped under four inter-related mutually dependent themes, or Thematic Results Groups (TRG). The UN Country Team (UNCT), under the leadership of the UN Resident Coordinator, is responsible for implementation of the UNDAP II.
Since 2007, Tanzania has been one of the countries actively leading Delivering as One initiatives which resulted in all UN agencies in the country planning, implementing and reporting as one to achieve greater coherence, effectiveness and efficiencies through four structures: One Programme, One Leader, One Budget, One Office and One Voice. As part of the on-going UN Reform initiatives, the UN System in Tanzania adopted (as one of the first countries in the world) the UN INFO platform, which aims to bring together information regarding the planning, implementation and monitoring of all UN supported activities in Tanzania into one UN INFO platform. The implementation of this system has been challenging at times, especially to align it with existing UNICEF processes and systems. The PMFC section has been leading and supporting work on this and would need additional technical support in these tasks.
3) In addition, existing in office planning, implementation and monitoring guidelines and tools and Standard Operational Procedures (SOPs) need to be reviewed/revised to be fully aligned with UN INFO, e-Tools and the Government planning, implementation and monitoring processes. The clarity gained from the implementation guide of the UNINFO will help the PMFC better incorporate the UNINFO processes in the overall planning SOPs.
Objectives of the Consultancy
The purpose of the consultancy is therefore to support the PMFC section, the UNICEF office in Dar es Salaam and the field offices in Zanzibar, Mbeya and Kibondo in the implementation of some of these different key change initiatives over a 4-month period. This specifically includes mapping of convergent programming and strengthened skills and linkage between UNICEF tools and use of UN INFO.
The consultant will work closely with the designated UNICEF programme officer throughout the duration of the assignment. It is envisaged that the consultancy will be informed by both desk and field visits.
Below are indicative tasks to be achieved by the consultant:
- UNINFO and one UN processes
- Support the implementation of changes related to Delivering as One and UN Reform processes in Tanzania:
- In close collaboration with the PMFC section ensure the full integration of UN INFO requirements and processes into UNICEF planning, implementation of monitoring tools and processes (see concrete deliverable under deliverables section);
- Ensure UNICEF activities are accurately reflected in UN INFO, with tags for geographical coverage, joint programmes, etc.
- Train UNICEF staff on the use of UN INFO including a user’s guide;
- ECD and Adolescent mapping
- Map out best examples of convergent programming for ECD and adolescent programming at district/community level in Zanzibar, the MINS Regions and Kigoma, with a brief analysis of the root causes of success, bottlenecks and key actions to further enhance convergent programming;
- Map out NGO/CSO and other partners in Zanzibar, the MINS Regions and Kigoma to support the implementation of convergent programming around ECD and Adolescents (Who are they? What are they doing? Where are they working?)
The following will be the deliverables for this assignment.
- UNINFO and one UN processes
- Draft needs assessment tool designed to capture the needs of TCO staff on UNINFO.
- Data collected and analysed.
- Draft concept notes on how the needs and gaps identified are to be addressed.
- Capacity building of staff on UNINFO
- Draft guidance note on what relevant aspects of UNINFO can be integrated into internal TCO UNICEF planning, implementation and monitoring guidance and tools
- A UNINFO guide in place for future use once consultant leaves
- ECD and Adolescent mapping
- Desk review report of convergent programming and mapping in TCO. This should include a suggested methodology on how convergent sites are to be sampled
- Report showing where UNICEF can show programme convergence or the lack of it (in MINS, Kigoma and Zanzibar) and lessons learnt (with analysis of success factors).
- Interactive data-base in place in Zanzibar, MINS and Kigoma with systems in place for regularly updating of mapping information.
- Interactive NGO/CSO data-base in place in Zanzibar, MINS regions and Kigoma showing key NGOs/CSOs working on children’s in place, with systems in place for regularly updating of the information.
|Inception report detailing agreed upon timelines and deliverables.||Upon submission and acceptance of the Inception Report||Within first week of engagement|
|A UNINFO guide||Upon submission and acceptance of the guidance note.||end of first month|
|Convergent mapping report||Upon submission and acceptance of report.||end of second month|
|Interactive data base in place||Upon the completion, testing and acceptance of the data base for Kigoma, Zanzibar and MINS region||end of fourth month|
In general, payments should be made against delivery of services / products.
To qualify as an advocate for every child you will have…
Expected background and Experience
- Advanced university degree in social sciences, statistics, planning development, planning.
- Professional work experience in programme development and implementation including monitoring and evaluation activities as follows: Three to five years of relevant professional work experience. Developing country work experience (for IP) or field work experience; Some exposure to emergency programming, including preparedness planning is desirable.
- Experience working in specifically diverse cultural contexts (such as Tanzania mainland and Zanzibar).
- Solid professional technical knowledge/expertise of UNICEF policies and procedures, especially around Results Based Management (RBM) and UNICEF’s internal Planning, Monitoring and Evaluation processes.
- Experience with the use of UNICEF and UN Tools. Specific experience in mapping programmes, POWER BI, and UN INFO and similar tools is important.
- Excellent people’s skills and proven experience in training and mentoring of large groups of persons on topics including programme planning, implementation and monitoring.
- Fluency in English and another UN language. Fluency in the national language of the duty station (Kiswahili) is an asset.
- Understanding of UN Mission and system, current key UN topics; and International Code of Conduct.
- Understanding of UNICEF Mission Statement and UNICEF Guiding Principles.
- Understanding of UNICEF strategic framework for partnerships and collaborative relationships.
- Enhanced awareness of gender equality and diversity.
- Good judgement, interpersonal skills, initiative, high sense of responsibility, tact and discretion, ability to adapt to changes directions/thinking with sensitivity to diverse cultures
- Good analytical, writing and communication skills. Good working experience in reporting and data management/presentation.
- Computer skills, including internet navigation, and various office applications
General Conditions: Procedures and Logistics
The individual consultant will be contracted by and report to UNICEF Tanzania, which will assess the deliverables for payment. In the field, the consultant is to communicate closely with the stakeholders such as Government workers and Community Based Organisations (CBOs) and Non-Governmental Organisations (NGOs). UNICEF Monitoring Specialist in close consultation and coordination with the Chief of Planning Monitoring and Field Coordination will provide supportive supervision of the Consultant. This supervision will take the form of the following:
- Clarification and agreement of the scope and the approach of this consultancy
- Introducing the consultant to key stakeholders in the field offices
- UNICEF Monitoring Specialist will facilitate the payments for the consultant based on submission of deliverables satisfactory to UNICEF. The deliverables will be submitted in hard bound copy and soft copy delivered by email (editable word document, excel table if any used, and a final pdf document).
- Technical ProposalThe documents for the Technical Proposal should include, but not limited to:
- Total number of years of work experience.
- Description of major similar assignments undertaken during the last 5 years including name of the project, location, name and contact details (e-mail and telephone) of the client, implementation period, cost of the project, cost of services provided and scope of service
- Proposed methodology in response to the scope of works to the assignments
- Proposed work plan for the assignment which also indicates reporting milestones
The submission should be clearly labelled/written “Technical Proposal – Consultancy to support planning monitoring and mapping of UNICEF interventions.”.
- Financial Proposal
The Financial bid should comprise an indication of the full cost of delivering the task. The Financial Bid should include the following aspects:
- Detailed budget per line items including consultant fees, transportation, travel cost including DSA if applicable, etc.
- Other related costs, if any (please specify).
The submission should be clearly labelled/written “Financial Proposal – Consultancy to support planning monitoring and mapping of UNICEF interventions”.
Interested consultants will need to indicate ability, availability and financial proposal to undertake the terms of reference and produce all indicated deliverables.
Submitted proposals will be evaluated against a score of 100 points with a maximum of 70 points allocated for the technical proposal and 30 points allocated for the financial proposal. A minimum of 50 points will be required for further consideration.
Policy; both parties should be aware of:
- Under the consultancy agreements, a month is defined as 21 working days, and fees are prorated accordingly. Consultants are not paid for weekends or public holidays.
- Consultants are not entitled to payment of overtime. All remuneration must be within the contract agreement.
- No contract may commence unless the contract is signed by both UNICEF and the consultant or Contractor.
- No consultant may travel without a signed travel authorisation prior to the commencement of the journey to the duty station.
For every Child, you demonstrate…
UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
- Opening Date Wed Sep 04 2019 09:00:00 GMT+0300 (East Africa Time) E. Africa Standard Time
- Closing Date Wed Sep 18 2019 23:55:00 GMT+0300 (East Africa Time)