Head of Finance and Operations at CARE Tanzania April 2024

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EMPLOYMENT OPPORTUNITY-HEAD OF FINANCE AND OPERATIONS
ORGANIZATIONAL BACKGROUND:
CARE is
a leading humanitarian organization dedicated to fighting poverty and
social injustice and places a particular emphasis on women and girls,
their dignity and empowerment to lead their communities out of poverty.
CARE began working in Tanzania since April 1994, in response to the
crisis in Rwanda and the subsequent influx of refugees into the Kagera
Region of Northwestern Tanzania. Over the subsequent years, CARE
Tanzania developed innovative education, health, microfinance, and
environmental programs across most regions of the country. In Tanzania
CARE works with the Government both in mainland and Zanzibar and other
stakeholders to transform communities and ensure financial inclusion and
independence, health and nutrition, climate-smart development
resilience, especially for women and girls.

CARE Tanzania
seeks to recruit a self-motivated, results driven, dynamic, suitably
qualified, competent and dedicated Tanzanian to fill the Head of Finance
and Operations position.

Head of Finance and Operations
Head of Finance and Operations at CARE April, 2024
POSITION TITLE: Head of Finance and Operations
REPORTS TO: Country Director
LOCATION: Dar-es-salaam

JOB SUMMARY
The
Head of Finance and Operations based in Dar Es Salaam- Tanzania
provides leadership and direction for CARE Tanzania’s Finance and
Operations functions in line with the Co’s strategy and vision. The Head
of Finance and Operations works closely with the Country Director to
develop effective, efficient and results driven Finance and Operations
team and is responsible for operational oversight of CARE Tanzania
including smooth functioning of Finance, Administration and Logistics,
ICT, and Procurement. He /She will also and also provide technical
oversight for field/sub office operations functions.

He/She will
provide strategic oversight of Operations processes and the development
of its functions in line with the changing demands and priorities of the
Country Office. CARE Tanzania views Operations as an integral
foundation of its programming; the Head of Finance and Operations is
expected to contribute to strengthening the integration of all
Operations with program by working closely with the program team and
fostering positive collaboration.

This will be done through
structured and systematic capacity building of Operations staff to
address operational challenges; using existing resources and tailored to
the specific staffing needs. The Head of Finance and Operations will
foster a values-based organizational culture, ensuring good internal
controls and conscientious stewardship of organization resources. S/he
will promote a performance-based culture ensuring performance management
systems are in place, functional and effective.

The position
requires advanced finance and business management skills, excellent team
building and people coaching skills, extensive experience and in-depth
understanding of finance administrative support processes and compliance
requirements. Furthermore, the successful candidate must demonstrate an
understanding of CARE’s programmatic needs and concerns for ensuring
effective administrative support. A key element of the post will be to
constantly review the structure and roles of the finance and operations
team to respond to CO’s operational support needs in a particular time.

He/She
collaborates closely with the ACD-Programme and serves as the line
manager for the Award and Sub Award Manager, Accounts Coordinator,
Procurement Coordinator, Admin and Logistics Coordinator, IT and Digital
Solutions Coordinator.

As a member of the CO Senior Management
Team, he/she participates in decision- and policy-making on strategic
issues including financial health and viability, program quality,
program development, human resource management, and other organizational
priorities and concerns. The Head of Finance and Operations must be an
active change manager (both expanding and cutting back). He/she
collaborates closely with the ACD – Programs.

KEY RESPONSIBILITIES AND TASKS

• Sets
  direction and takes responsibility for provision of overall strategic
  management across all Operations functions (Finance, Procurement and
  Logistics, Administration, IT, Field/sub office operations) by providing
  strategic leadership, advise and oversight to the Operations and
  Finance team.
• Develop and organize activities of Finance and
  Operations units to provide timely and effective support to CO programs
  to ensure objectives are met.
• Fosters links between Programs, Finance and Operations ensuring seamless coordination and support for program management.
• Ensure
  Operations and Finance strategies are integrated into the overall CO
  strategy, work with the senior management team to ensure that CARE has
  the appropriate staffing structures, management systems, and support
  systems to implement high quality emergency response and longer-term
  programming.
• Lead business process improvements for the CO operations to bring about cost efficiency and effectiveness to the CO.
• Responsible
  for staff performance management, development and talent management,
  capacity building of the Operations team and the CO.
• Influences
  ways of working within the Operations and Finance Team to have a
  positive impact on the efficiency of the different units and value
  addition to the CO.
• Ensure human and material resources are
  effectively and efficiently obtained and made available for the sound
  execution of CO program and operations.
• Work closely with CD and
  SMT to ensure financial viability, critical financial analysis and
  decision making for the program and CO mission.
• Ensure CO
  compliance with CARE’s accounting policy and procedures, donor rules and
  regulations and generally accepted accounting principles (GAAP)
• In
  collaboration with the program team ensure effective partnership
  management including due diligence review, capacity building and
  implementation of preventive/corrective actions.
• Negotiate/and review donor contracts to ensure full understanding of the donor agreement and possible implications on the CO.
• Initiate
  new, revise existing operations policies, systems and procedures in
  line with the legal and donor requirements in Tanzania
• Actively
  work with SA RO Team in the preparedness for audits (FS, UG and CARE USA
  Internal Audit; supports in CO response to audit findings as well as
  planning and implementing audit recommendations.
• Develop and
  implement sound internal control systems and ensure they function to
  ensure adherence to policies and procedures and minimize loss of assets.
• Coordinate
  with the management on legal and regulatory matters in the CO, work
  with CARE USA legal, in country legal adviser, AMS and the RO to ensure
  CO’s full compliance with host country laws and regulations.
• Provide
  operational support during emergency scale-up to ensure field office
  set up is done in an efficient and effective manner and mobile teams are
  responding effectively.
• Work with Country Director and
  Partnerships Adviser to ensure that operations policies, systems and
  procedures are supportive of working with local partners.
• Provide
  oversight support on annual budgeting process and proposal budgeting
  ensure full cost recovery of SPC and funding gaps from potential donors.
  Make use of the Master budget tool to inform decision making in the CO.
• Oversee
  Monthly analysis of expenditure budget versus actual monitoring and
  ensure required actions and adjustments are done timely.
• Ensure
  the effective and efficient implementation of PeopleSoft (CAREs
  financial software) at all applicable levels of program support.
• Ensure effective internal control systems and that assets and resources and CARE are appropriately safeguarded.
• Work
  with program teams to ensure full donor compliance for all projects and
  programs under existing and new donors e.g financial and narrative
  reports, audits and evaluations.
• Provide input including
  operational risk analysis and recommendations to the Country Director
  related to effectiveness of CO reporting and planning systems.
• Ensure
  country risk mitigation and response by coordinating the updating of
  the risk register for the CO and follow up with Risk owners on
  implementation of mitigation measures
• Provide proper supervision
  and management for all direct reports and lead the establishment and
  functioning of a strong, effective and coordinated team in Finance and
  Operations.
• Ensure the proper and timely implementation of
  CARE’s performance management systems for direct reports including job
  description, regular feedback, midterm reviews and annual performance
  appraisals.
• Proactively address performance issues through
  regular, and constructive feedback and coaching; identify necessary
  staff development, and career development strategies for direct reports.
• Ensure
  that functional units under Operations are organized in the best way
  possible, i.e. The structure is the most appropriate aligning to the
  goals of the unit and the situation.
• Ensure the staff have
  clear, well-designed roles and responsibilities, KPI’s are developed and
  consistently used to measure the staff’s performance.
• Ensure Staff are well trained and motivated.
• Services are effectively and efficiently rendered to support program delivery.
• Ensure
  that these units achieve the goals they have set for themselves by
  providing guidance and momentum to the planning process, monitoring
  progress on a regular basis, and checking that the objectives remain
  relevant and redirecting efforts as needed.
• Ensure strong,
  effective and principled CARE Tanzania liaison with government agencies
  and departments at national level and in areas of operations.
• Oversee
  CARE Tanzania relationship with various departments, local authorities,
  and line ministries, ensuring that CARE Tanzania’s interests are being
  always served, and advising Senior Management Team on how those
  relationships can be strengthened.
• Work closely with Field
  office Coordinators to ensure that support systems and structures are in
  place to meet program needs and that they are compliant with relevant
  internal and external policies and procedures.
• Provide
  operational and strategic support to the field offices and ensure Field
  Office are appropriately positioned, supported and accountable to offer
  operations support to the programs in their domain.
• Ensure that there is coherence in the Operations support provided amongst the field offices.
• Perform other duties as assigned by his/her supervisor.

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EDUCATION QUALIFICATIONS:

• Bachelor’s degree in finance or business administration from a recognized University
• A fully certified professional accounting qualification such as CA, ACCA, CPA with a good track record
• Master’s degree in business administration is an added advantage.

EXPERIENCE AND SKILLS:

• Minimum
  of 12 years’ experience in finance and operations in large
  international NGO with a minimum of 5 years at the senior leadership
  position.
• Good knowledge and experience in institutionalizing compliance and accountability systems and procedures.
• Sound knowledge and hands on experience of internal and external audit requirements.
• Experience in managing complex budgets and donor compliance and reporting.
• Demonstrated
  skills and motivation towards gender and cultural sensitivities,
  valuing diversity and championing organizational and staff diversity,
  upholding the organizational core values.
• Excellent knowledge of Host Government regulations on NGO’s
• Strong analytical skills, able to interpret complex data into meaningful reports to senior management.
• Excellent
  interpersonal skills; ability to listen, to build support from staff
  across teams and across stakeholders, and to build the capacity of
  others.
• Excellent computer knowledge with command of Microsoft Office 365 especially Word, Excel and PowerPoint.
• Sound
  facilitation and presentation skills to ensure productive meetings,
  trainings and consultations with project teams, partners, and other
  stakeholders.

TECHNICAL COMPETENCIES:

• Ability to build relationships with a range of technical and non-technical stakeholders.
• Analytical skills and problem-solving skills.
• Creative and imaginative.
• Be able to adapt, learn and pick up new techniques.
• Excellent
  written and oral communication skills, with a fluent writing style and
  good knowledge and practical use of both English and Kiswahili

MODE OF APPLICATIONS:
Only
a letter of application and updated CV including names of at least 3
reputable referees from previous jobs (preferable line

Managers) with reliable contacts should be sent by email to Human Resources Department TZAHumanResourcesDepartment@care.org by CoB, 9th May 2024 at 1700hrs.
The applicants should clearly state the Job title applied for in the
subject line of the email. Only shortlisted applicants will be
contacted.

CARE is an equal opportunity employer promoting
gender, equity and diversity. Female and people with disability
candidates are strongly encouraged to apply. Our selection process
reflects our commitment to the protection of children and vulnerable
adults from abuse.
Go to our Homepage To Get Relevant Information.