Administrative Officer at CRS International – Tanzania

Administrative Officer
JOB VACANCY

Administrative Officer at CRS International November 2024

Job Title: Administrative Officer Reports to: Head of Office
Location: Kigoma Salary Grade: 5
Job Type: Full-time

About CRS
Catholic
Relief Services is the official international humanitarian agency of
the Catholic community in the United States. CRS works to save, protect,
and transform lives in need in more than 100 countries, without regard
to race, religion or nationality. CRS’ relief and development work is
accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.

Country Background
CRS
in Tanzania works in very close collaboration with the catholic
Churches and implements programs through both Churches and secular local
partners.
CRS has been helping poor, vulnerable families improve their lives
through orphans and vulnerable children, agriculture, health,
microfinance and WASH programming in Tanzania since 1962.

Job Summary:
You will coordinate the provision of responsive,
effective, and efficient administrative services in support of the
Catholic Relief Services’ (CRS) mission to serve the poor and
vulnerable. You will help ensure stewardship of resources and a
high-quality service approach are integrated into administrative
systems, policies, and procedures.

Roles and Key Responsibilities:

• Coordinate
  and report on activities and required resources to ensure
  cost-efficient and quality service delivery from administrative support
  functions.
• Support the coordination of transaction processing for requisitions and office inventory.
• Support
  the implementation of Inventory/property management processes, such as
  property receipt and distribution, property labeling, and physical
  counts. Create inter-org transfers to other inventory organizations
  (IOs) and sub-inventory transfers to locations within IOs in Insight.
• Help
  ensure that administrative systems, processes, and policies comply with
  agency standards and donor and local law regulations.
• Engage
  with relevant external stakeholders (government officials, landlords,
  service providers, etc.) on assigned administrative matters and help
  ensure required authorizations and documents are up to date.
• Help identify safety issues and ensure a safe and sound work environment.
• Coordinate logistic monthly trip plans.
• Assist
  in the implementation of delivery operations from the arrival of goods
  on local purchase point to the stores and on to the final distribution
  centers in accordance with CRS and donor regulations and local supply
  chain standards and requirements.
• Coordinate the provision of
  travel and logistics support and services to staff and visitors.
  Coordinate event planning activities, including delegation visits,
  trainings and workshops.
• Maintain updated files with all
  required logistics documents and ensure all supply chain management
  activities and movements are fully and accurately documented.
• Prepare and/or review all logistic reports prior and submit on timely manner.
• Routinely check all vehicle licenses, and insurances and promptly advise the supervisor when renewals are due.
• Any other jobs as may be assigned by the supervisor.

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Basic Qualifications

• Bachelor’s degree in business administration or relevant field preferred.
• Minimum
  of 2 years work experience in administrative support functions, with
  increasing responsibility.
• Experience with a local or international NGO a
  plus.

Required Languages – English and Swahili
Travel– N/A

Knowledge, Skills and Abilities

• Good planning, organizational and time management skills
• Strong customer service orientation with very good communication and interpersonal skills
• Ethical conduct and ability to maintain confidentiality
• Proactive, resourceful, solutions-oriented and results-oriented

Preferred Qualifications

• Experience and proficient skills in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems.

Agency Leadership Competencies:

• Lead Change – Continually looks for ways to improve the agency through a culture of agility, openness, and innovation.
• Develops
  and Recognizes Others – Builds the capacity of staff to reach their
  full potential and enhance team and agency performance.
• Strategic Mindset – Understands role in translating, communicating, and implementing agency strategy and team priorities.

Supervisory Responsibilities – 2 Drivers

Key Working Relationships:
Internal – Head of Office, Admin & SC Team, Finance, Project Staff External – Vendors, Partners and Government officials.

What we offer
CRS
offers a comprehensive benefits package including medical, dental, life
insurance, vision, generous retirement savings plan and the opportunity
to work in a collaborative, mission-driven culture that is committed to
improving the lives of the poor throughout the world.

***
Our
Catholic identity is at the heart of our mission and operations.
Catholic Relief Services carries out the commitment of the Bishops of
the United States to assist the poor and vulnerable overseas. We welcome
as a part of our staff people of all faiths and secular traditions who
share our values and our commitment to serving those in need. CRS’
processes and policies reflect our commitment to protecting children and
vulnerable adults from abuse and exploitation.

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS’
talent acquisition procedures reflect our commitment to protecting
children and vulnerable adults from abuse and exploitation.

HOW TO APPLY:

• This is Full-time
  Job, Interested qualified candidates should submit their letter of
  application together with their CV in PDF or Word format in a single
  attachment which outlines their experience and sustainability of the
  position applied to email address TZ_HR@crs.org not later than 16th November 2024.
• The applicants should clearly state the Job title applied for in the subject line of the email.
• Only shortlisted candidates will be contacted.

CRS is an Equal Opportunity Employer.
Female
candidates, people with disability and people from other recognized
marginalized backgrounds, are strongly encouraged to apply for this
position. CRS Tanzania recognizes many people do not have access to
university education, limited capacity to travel,
women take career breaks to care for family, and physical access for
people with disability is limited in some workplaces including in the
field. In all recruitments, CRS Tanzania uses a competency-based
selection process. This ensures that if a candidate does not have a
univ
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