3 New Various Jobs at Qatar Charity Tanzania January 2025

The ideal
candidate will possess excellent organizational skills, a keen attention
to detail, and the ability to handle confidential information with
discretion. If you are passionate about HR practices, committed to
fostering a positive workplace, and eager to gain hands-on experience in
a dynamic and fast-paced environment, this position is an excellent
opportunity to contribute to the efficiency and growth of the HR
function.

Human Resources (70%)

• Participating in recruitment efforts.
• Posting job ads and organizing resumes and job applications.
• Scheduling job interviews and assisting in interview process.
• Collecting & Controlling employee’s data & documents.
• Ensuring background and reference checks are completed.
• Preparing new employee files.
• Overseeing the completion of compensation and benefit documentation
• Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
• Administering new employment assessments.
• Serving as a point person for all new employee questions.
• Processing payroll, which includes ensuring vacation and sick time are tracked in the system.
• Answering payroll questions.
• Coordinate with relative department to prepare & submit the monthly payroll.
• Maintaining current HR files and databases.
• Updating and maintaining employee contracts, employment status, and similar records.
• Maintaining records related to grievances, performance reviews, and disciplinary actions.
• Performing file audits to ensure that all required employee documentation is collected and maintained.
• Completing termination paperwork and assisting with exist interviews.
• Assist in conducting internal training courses.
• Register external training programs for employees.
• Control training hours and training records.
• Assist in conducting internal training courses.
• Register external training programs for employees.
• Control training hours and training records.
• Performs other related duties as assigned.
• Follow-up training plans and to keep documents related.
• Contribute to the follow-up and monitor training plan for the staff in accordance with QC requirements and guidelines.

Administration (30%)

• Perform administrative activities of the Head Office under the assignment of HR Team Leader.
• Prepares purchase orders for human resource unit.
• Implement entry and exit procedures for employees.
• Organize internal integration/ employee engagement events and activities.
• Maintain proper filing of the daily worker’s payment documents.
• Ensure filing of all admin documents.
• Manage the storage and security of documents.
• In close relationship with the Admin & HR Officer, follow-up the
  information and modifications which can influence in the work.

Requirements

• A bachelor’s degree in human resources, Business Administration, or a related field.
• Having at least two years’ experience with I/NGOs in operation units, preferably in Admin/HR,
• Be careful, detail-oriented, and well-organized.
• Be able to prioritize and plan work activities as to use time efficiently.
• Extensive knowledge of office management systems and procedures.
• Having ability to operate office stationery.
• Having excellent written and verbal communication skills.
• Proficient in Microsoft Offices programs, especially Excel & Outlook.
• Having ability to maintain confidential information.
• Be Interested in developing a career in Human Resource Management Field.
• Having a good command of Arabic & English.
• Be hard-working, willing to learn new things, and having can-do-attitude.
• Be honest, enthusiastic, and self-motivated.
• Be pro-active and creative.

Essential Job Responsibilities and Duties:

• Strategic
  Program Planning and Designing Stay updated on the latest developments
  by donors and governments regarding Food Security and Livelihoods in
  Tanzania while ensuring that an effective representation and value
  addition is contributed on the relevant sectors.
• Perform as the
  member of the Strategic Programming Unit of Tanzania Office with
  extra-ordinary proficiency, evidence-based programming approach while
  ensuring high level integrity, transparency and learning for development
  attitude.
• Devise and adapt the QC strategic priorities in Food
  Security and Livelihood Program in view of the on-ground situation
  analysis, need assessments and research; with keeping a good
  understanding of the approaches of multi and bilateral donors, regional
  governments and UN agencies.
• Lead the FSL Department staff with a
  constructive approach, to ensure high quality of program designing,
  implementation, management and learning at levels of program and Project
  cycle.
• Ensure that CHS standards, LEGS standards (as and where
  applicable), other relevant global standards and cross cutting themes of
  child protection and gender mainstreaming are effectively incorporated
  in projects designing and are well understood by the staff.
• Develop
  solid FSL program quality targets, indicators and tools for the
  projects and programs in view of the issues and challenges found out in
  the relevant situation analysis, need assessments and research studies
  conducted internally or externally.
• Review and reflect the long
  term and short term FSL plans, programs and projects on periodic basis,
  ensuring participation and/or consultation from internal and external
  stakeholders with a resolve to revise programs approaches in view of the
  continuously changing geo-political scenario and its impact on the FSL
  sector for Tanzanian children, youth, men and women both in Tanzania
  mainland and Zanzibar.
• Projects, Partners and Networking
  Develop understanding of the Qatar Charity FSL projects and programs in
  terms of overall goals, objectives, activities, budget and strategic
  alignment with the long term strategy.
• Design and conduct need
  assessments, developing need assessment reports and develop project
  proposals in consultation with the Program Coordinator.
• Develop
  and maintain effective high-level coordination with field teams and
  relevant staff of partner organizations to ensure that the effective
  projects and program planning is being done and regularly revised in
  view of the change of on-ground situations.
• Ensure that
  necessary links are being developed and maintained with the external
  stakeholders and particularly with the FSL or other relevant clusters
  and the relevant government authorities.
• Share regular project
  updates, reviews and reports with the Line Manager and other relevant
  stakeholders as per the agreed timeline;
• Coordinate with the
  field staff ensuring that all the project related risks are regularly
  reviewed, re-identified and amicably addressed; regularly updating the
  management accordingly.
• Develop and/or review and verify the
  work progress and financial progress reports coming from the project
  staff/partners, ensuring that the compliance with the programs and
  operational SOPs are maintained and the donor terms and conditions are
  effectively achieved;
• Timely respond to the feedback shared by
  the MEAL Department while sharing the rectification measures taken to
  address the identified gaps; ensuring that high level of integrity,
  transparency and quality-sensitive attitude is consistently demonstrated
  in this process;
• Coordinate with the Operations Department by
  addressing their feedback on operational compliance issues in project
  implementation wherever required;
• Conduct periodic project
  reviews with the field teams on weekly, fortnightly and on monthly basis
  and to stay fully updated on the project performance and progress while
  settling the issues as far as possible;
• Stay updated on the new
  need assessments, research reports published by sectoral players,
  conduct need assessments and contribute in conducting situation analysis
  as and when required;
• Develop good capacity and become
  well-conversed on the humanitarian principles, CHS standards and other
  relevant global standards.
• Comply with any other organizational policy, approach, decision.
• Perform any other task assigned by the line manager.

Job Requirements:

• A degree in Agriculture, development or any other relevant field along with a relevant experience of 3-4 years is required.
• Project planning and management experience of 2 years.
• Must be a Tanzanian citizen or possess the legal right to work in Tanzania.
• Fluency in both oral and written English and Swahili is essential; Arabic will be of high advantage.
• QC
  employees are expected to work in accordance with the Organization’s
  core values, aims and objectives. They should be sympathetic to the
  cultural norms of behavior QC believes in.

How to apply:
This is Full-time Job, Interested and qualified candidates should forward their CVs and a motivation letter to qctanzania@qcharity.org and quoting the Position Reference code of job you applying for…EXAMPLE: Position Reference code: QCO/POW/2025/03 in the email title/subject. Failure to do so will result in the application not being considered.

Please
bear in mind that only short-listed candidates will be contacted. QC
will carry out screening checks and will take references on your behalf.
Go to our Homepage To Get Relevant Information.
No phone calls are accepted.
We are an equal opportunity employer.