New Job Vacancy United Nations at WHO Tanzania – Procurement Assistant

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World Health Organization (WHO) Jobs, 2023

Procurement Assistant – G.5 – (2301077)
Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): 12 Months
Primary Location: Tanzania, United Republic of-Dar-es-Salaam
Organization: AF_TZA Tanzania
Schedule: Full-time
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.
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1. Background and Justification
*Purpose of the Position
To
provide support to the country office in the timely procurement of
goods & services ensuring effectiveness, transparency, and integrity
of the procurement process.

2. Job Description
*Objectives of the Programme and the immediate Strategic Objective
To
ensure that effective WHO country presence is established to implement
WHO country cooperation strategies that are aligned with Member State’s
health and development agendas, and harmonized with the United Nations
country teams.

*Organizational context (Describe the individual
role of incumbent within the team, focusing on the intricacy and
difficulty of working environment)
The incumbent will work under the
direct supervision of the Operations Officer and the overall
supervision of the Head of WHO Country Office, Syria in a normal office
environment. Guidance is provided in the form of procurement guidelines
and administrative instructions. Supervisors determine priorities on
the basis of changing and ad-hoc requirements. The incumbent performs
day to day and routine tasks independently. Complex issues or
exceptions from established procedures are discussed and resolved with
the supervisor.

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*Summary
of Assigned Duties (Describe what the incumbent has to do to achieve
main objectives; include main achievements expected)
The incumbent will perform the following duties:

• Analyze and process requests for
  procurement of goods and services for different technical and emergency
  programmes, ensure adherence to the standard WHO guidelines on
  procurement, accuracy of information, completion of required supporting
  documents and check availability of funds.
• Using GSM, initiate
  local purchase requests for both catalogue and non-catalogue items in
  an efficient manner, monitor status and ensure timely process of
  requests and delivery of goods and services. Draft purchase order
  amendments when required, provide justification and upload supporting
  documents in RMS.
• Prepare requests for price estimates for non
  catalogue items, obtain estimated costs from the Regional Logistics and
  Supply Unit or HQ, and implement related procurement decisions taken by
  technical units and supervisor.
• Draft bid invitations and
  related correspondence, compile offers, prepare summary of bids
  including information on price and conditions of offer, and draft the
  adjudication reports with recommendations for decision making.
• Arrange for the meetings of the Country Procurement Committee by
  identifying with partners suitable dates, compiling and disseminating
  necessary background documents related to the cases to be presented.
• Maintain and update the suppliers’ database including completion of
  the supplier evaluation forms for all suppliers contracted by WHO
  office.
• Prepare periodic procurement reports and briefings on
  the status of all transactions for the review of the supervisor.
  Initiate correspondence to verify data, answer queries, alert
  supervisor/technical units of any gaps in the transactions, and
  recommend solutions.
• Perform other duties related to area of work, and replace colleagues as required.

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3. Recruitment Profile
Competencies: Generic Describe
the core, management competencies required – See WHO competency model –
list in order of priority, commencing with the most important ones.
WHO global Competencies model at http://www.who.int/employment/WHO_competencies_EN.pdf?ua=1

• Teamwork*
• Respecting and promoting individual and cultural differences*
• Communication*
• Producing results
• Moving forward in a changing environment

Functional Knowledge and Skills
*Describe the essential knowledge and the skills specific to the position

• Proven knowledge of procurement regulations and procedures
• Demonstrated negotiation skills
• Very good organizational skills, ability to meet deadlines
• Good analytical skills

Education Qualifications
*Essential

• Completion of secondary education, supplemented by training in a field related to the work performed

Desirable

• University degree in business administration, social sciences or a related field is an asset

NEW TANZANIAN JOBS, INTERNSHIPS AND VOLUNTEERING OPPORTUNITIES 2023 (1,475 POSTS)

Experience
*Essential

• At least five years’ progressive experience in procurement.

Desirable

• Relevant experience in the UN system.

4. Use of Language Skills
Very good knowledge of English and Swahili. French is an asset.
Other Considerations (e.g. Physical Workplace Condition, if other than normal office environment; IT Skills; etc.

• Very good knowledge of Microsoft applications.
• Knowledge of ERP/Oracle applications is an asset

5. Remuneration:
WHO
offers staff in the General Services category an attractive
remuneration package, which for the above position includes an annual
net base salary starting at TZS 43,670,000/- and 30 days of annual
leave.
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ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level 
• Only candidates under serious consideration will be contacted. 
• A written test may be used as a form of screening. 
• In
  the event that your candidature is retained for an interview, you will
  be required to provide, in advance, a scanned copy of the
  degree(s)/diploma(s)/certificate(s) required for this position. WHO only
  considers higher educational qualifications obtained from an
  institution accredited/recognized in the World Higher Education Database
  (WHED), a list updated by the International Association of Universities
  (IAU)/United Nations Educational, Scientific and Cultural Organization
  (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review. 
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• For information on WHO’s operations please visit: http://www.who.int.
• WHO is committed to workforce diversity. 
• WHO’s workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice. 
• WHO
  has a smoke-free environment and does not recruit smokers or users of
  any form of tobacco. WHO has zero tolerance towards sexual exploitation
  and abuse (SEA), sexual harassment and other types of abusive conduct
  (i.e., discrimination, abuse of authority and harassment). All members
  of the WHO workforce have a role to play in promoting a safe and
  respectful workplace and should report to WHO any actual or suspected
  case of SEA, sexual harassment and other types of abusive conduct. To
  ensure that individuals with a substantiated history of SEA, sexual
  harassment or other types of abusive conduct are not hired by the
  Organization, WHO will conduct a background verification of final
  candidates.
• This post is subject to local recruitment and will
  be filled by persons recruited in the local commuting area of the duty
  station.
• Interested candidates must apply on-line through our
  Stellis recruitment system. For assessment of your application, please
  ensure that: (I) Your profile on Stellis is properly completed and
  updated; (ii) All required details regarding your qualifications,
  education and training are provided; (iii) Your experience records are
  entered with elaboration on tasks performed at the time. Kindly note
  that CVs/PHFs inserted via LinkedIn are not accessible.