Procurement Manager at ALAF Company Limited

Procurement Management 

• Develop
  the annual and monthly Procurement Plan for the procurement of goods,
  works and services in consultation with reporting manager with focus on:
  Timely delivery of procured services.
• Obtaining best value for money
• Utilizing buying power leverage
• ensure
  timely availability of materials, equipment, spares, and engineering
  utilities as requested by the respective user departments.
• Maintain records of goods ordered and received, thereby ensuring that all procurement documentation is appropriately filed.
• Prepare payment and cash flow forecast for imports and local purchases based on payment terms.
• Advise internal customers on the appropriate procurement process to be followed.
• Manage the tender process in adherence to the Procurement Policy.

Relationship Management

• Develop
  and maintain constructive and cooperative working relationships with
  suppliers, colleagues, and management to ensure business continuity.
  Facilitate supplier meetings in the discussion of procurement processes
  to identify bottlenecks and identify initiatives to address queries /
  concerns raised.
• Work across service providers to achieve value
  through maximized savings benefits, reduced duplications and negotiate
  fixed contractual agreements. Administer contract performance, including
  delivery, renewal, warranty, damages, and insurance.
• Conduct
  efficient and collaborative procurements which are corporately compliant
  (tendering, quotations, negotiations, evaluation award, contract
  management, supplier relationship management) and which result in a high
  value adding commercial outcome.
• Maintain an updated database of suppliers.

Budget Management

• Develop the annual procurement budget based on operational and financial targets for Supply Chain
• Monitor
  the operating budget to ensure expenditure is aligned to budget
  allocations while addressing budget variances with the reporting
  manager.
• Authorize expenses as per approval matrix or delegation of authority.

Record keeping.

• Work
  closely with Warehouse and Logistics Manager to maintain an updated
  accurate records receipts and ensure timely processing GRNs.
• Keep
  records of all procurement activities for both local and imported while
  ensuring an updated record of prices changes is maintained.
• Work with Commercial Officer [Inbound] to ensure LCs and Cost sheets are prepared correctly and timely.
• Introduce proper filling system were accessing and retrieving records should be done easily.

Manage Supply Chain KPI Dashboard

• Work with reporting manager to create KPIs dashboard for supply chain department and perform monthly update / reporting.

People Management

• Participate in the recruitment of subordinates in collaboration with management and the Human Resources Department
• Manage
  the performance of direct reports, ensuring agreement of annual goals,
  measuring performance against agreed goals, and dealing with areas of
  non-performance.
• Manage the development of staff and identify training interventions in support of career development.
• Input into the development of succession plans for the department in consultation with management.
• Coach and mentor team members to foster personal growth and teamwork.
• Approve leave, subsistence, and travel expenses as per approval matrix

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Requirements

• Degree or in Procurement, Supply Chain, Business Administration,
  Economics, Engineering, Management, Transport and Logistics / Supply
  chain / related field. A master’s degree and prior experience in SAP S/4
  Hana is an added advantage.
• PSPTB certification is mandatory.
• General
  work experience (years): 8 Years, Specific to the position
  (level/discipline/years): Minimum 4 years in executive position.
• Solid understanding of supply chain management principles and related regulations in the context of Tanzania.
• High energy, personal presence, and maturity; demonstrated ability to innovate and support change.
• Excellent Communication skills, Analytical skills, Problem solving skills and planning & organizing skills.
• Good interpersonal skills with the ability to communicate and work effectively across teams internally and externally.
• Excellent personal organizational skills with the ability to multitask, prioritize and meet tight deadlines.
• Listening
  skills as well as the ability to understand people’s background and
  motive’s ability to identify issues, formulate opinions, make
  conclusions and recommendations. Shows pride in work and in
  achievements.
• Ability to use independent judgement andto manage and impart confidential information.