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| UNHCR |
💥The United Nations High Commissioner for Refugees (UNHCR) Jobs
locations Kasulu, Tanzania
time type Full time
job requisition id JR2311894
Target Start Date 2023-04-03-07:00
Standard Job Description
Senior Programme Assistant
Organizational Setting and Work Relationships
The
Senior Programme Assistant would normally receive guidance from more
senior programme staff in the operation/bureau/division. The incumbent
may receive indirect guidance from other sections and units relevant to
the country/region programme(s). UNHCR Manual, Operations Plans, UN and
UNHCR financial/budgetary rules and regulations will guide the work of
the Senior Program Assistant.
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S/he
is expected to have contacts within the organization and outside the
duty station, as well as with partners and other stakeholders to collect
information, monitor programme activities and implement administrative
requirements. The incumbent is expected to work in line with the
multi-functional team (MFT) approach as defined within the Program
Manual, ensuring the participation of relevant stakeholders in all
phases of the Program Management Cycle.
All UNHCR staff members
are accountable to perform their duties as reflected in their job
description. They do so within their delegated authorities, in line with
the regulatory framework of UNHCR which includes the UN Charter, UN
Staff Regulations and Rules, UNHCR Policies and Administrative
Instructions as well as relevant accountability frameworks. In addition,
staff members are required to discharge their responsibilities in a
manner consistent with the core, functional, cross-functional and
managerial competencies and UNHCR¿s core values of professionalism,
integrity and respect for diversity.
Duties
– Provide
administrative assistance and support in routine services and
activities within Programme thus better able to meet the needs of
persons of concern. – Assist in organizing and documenting the selection
of partners in accordance with the policy on selection and retention of
partners, ensuring due diligence to meet the requirements of projects. –
Provide support to ensure partnership agreements are established in a
timely manner, regularly monitored and reported on, in compliance with
established guidelines and procedures included in the framework for
implementing with partners. – Guided by the MFT approach, support the
development and implementation of monitoring plans for activities
implemented through partnerships and those under direct implementation
in line with Programme Manual and programming instructions. – Contribute
to the review and analysis of operations plans, mid-year and year-end
reports, ensuring quality assurance and compliance with established
policies, guidelines, procedures and standards. Generate and maintain
records of implementation rate (performance progress and expenditures)
on a regular basis. – Assist in ensuring compliance with issuance of
audit certificates for partners in line with the Policy on Risk-Based
Project Audits. – Use UNHCR¿s corporate tools (e.g. Focus Client, Global
Focus Insight and FOCUS Reader, MSRP) for core activities related to
planning, budgeting, implementation and reporting, generating data for
evidence-based programmatic decisions and analysis. – Actively
contribute to UNHCRs programming of community of practice and
continuously contributing to improvements of programming tools and
processes. – Perform other related duties as required.
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Minimum Qualifications
Education & Professional Work Experience
Years
of Experience / Degree Level G5 – 2 years relevant experience with High
School Diploma; or 1 year relevant work experience with Bachelor or
equivalent or higher
Field(s) of Education
Not applicable
Certificates and/or Licenses
Not specified Relevant
Job Experience
Essential
Demonstrated
experience in Programme Management, Operation Management Cycle and
related processes. Knowledge of Results Based-Management. Computer
skills (in MS office) including advanced Excel skills (pivot tables,
data management, etc)
Desirable
Completion of UNHCR
Learning Programmes or specific training relevant to function of the
position including Programme Management ¿ Level 1. E-tutoring of PM1,
Framework for Implementing with Partners Learning Programme. Experience
in programme management training and capacity building activities.
Functional Skills
*IT-Computer
Literacy PG-Programme Management (programme cycles and reporting
standards) PG-Results-Based Management DM-Database Management
PG-Programme Analysis (Functional Skills marked with an asterisk* are
essential)
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Language Requirements
For
International Professional and Field Service jobs: Knowledge of English
and UN working language of the duty station if not English. For
National Professional jobs: Knowledge of English and UN working language
of the duty station if not English and local language. For General
Service jobs: Knowledge of English and/or UN working language of the
duty station if not English.
All UNHCR workforce members must
individually and collectively, contribute towards a working environment
where each person feels safe, and empowered to perform their duties.
This includes by demonstrating no tolerance for sexual exploitation and
abuse, harassment including sexual harassment, sexism, gender
inequality, discrimination and abuse of power.
As individuals
and as managers, all must be proactive in preventing and responding to
inappropriate conduct, support ongoing dialogue on these matters and
speaking up and seeking guidance and support from relevant UNHCR
resources when these issues arise.
This is a Standard Job
Description for all UNHCR jobs with this job title and grade level. The
Operational Context may contain additional essential and/or desirable
qualifications relating to the specific operation and/or position. Any
such requirements are incorporated by reference in this Job Description
and will be considered for the screening, shortlisting and selection of
candidates.
Desired Candidate Profile
– 2 yrs. experience in programme management
– Use UNHCR’s corporate tools (e.g., Global Focus Insight and FOCUS Reader, MSRP and COMPASS)
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Required languages (expected Overall ability is at least B2 level):
Desired languages
Operational context
Occupational Safety and Health Considerations:
Nature of Position:
Living and Working Conditions:
Additional Qualifications
SkillsDM-Database
Management, IT-Computer Literacy, PG-Programme Analysis, PG-Programme
Management (programme cycles and reporting standards), PG-Results-Based
Management
Education
High School: Business Administration/Management
Certifications
HCR Learning Program – UNHCR
Work Experience
Competencies
Accountability,
Client & results orientation, Commitment to continuous learning,
Communication, Empowering & building trust, Organizational
awareness, Stakeholder management, Teamwork & collaboration
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UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Compendium – This position requires going to the camp and travels
– Shortlisted candidates will be required to sit for written test
Functional clearance
This position doesn’t require a functional clearance
Job Posting End Date February 15, 2023
