Administrative Assistant at GAIN Tanzania

Administrative Assistant
Location Dar es Salaam,Tanzania
Salary (USD)10,932 – (USD)12,492 gross/annum depending on experience
Contract Type Fixed Term
Duration 24 Months

About the Role
The
Administrative Assistant plays a pivotal role in the GAIN Tanzania
office, providing efficient and effective support in administrative and
logistical matters.
Working closely with the Senior finance and
administrative assistant, the Finance and Administrative Manager, and
project staff, this role ensures smooth coordination of general office
operations and acts as a central repository of office information,
disseminating relevant meeting and event updates including admin policy
changes to staff members promptly.

This is a 24 month contract based in Dar es Salaam.
Key Responsibilities include

• Organize logistics and assist with correspondence, including reports, contracts, and other administrative documents.
• Conduct routine administrative and procurement activities.
• Manage front desk duties, providing exceptional care to office visitors
• Ensure compliance with basic Standards contained in the GAIN finance procedure manual.
• Scan, photocopy and send office documents as needed.
• Maintain up-to-date petty cash financial records and prepare supporting vouchers.
• Manage office store inventory and facilitate item distribution. –
• Assist the finance team in preparing and dispatching statutory letters to relevant authorities

About You
The
ideal candidate will have excellent knowledge of public administration
as well as the ability to carry out basic administration skills to a
high standard whist paying attention to detail.

You will have a good working knowledge Microsoft Suite Packages coupled with general good I.T. skills.

You
will be able to build rapport and cultivate good working relationships
with your approachable nature and can do attitude. The ability to manage
a busy workload will also be a key factor to ensure success in the
position.

Candidates should be in possession of an Advanced
Diploma or University Degree in Accounts and Finance, Business
administration, Procurement and supplies, or a related field from a
recognized University.

About our Offer
The starting salary for this role is as follows, depending on experience:
(USD) 10,932 – (USD)12,492

GAIN
has a fair and competitive salary structure that allows for annual
progression subject to good performance. In addition, GAIN offers a
total of 37 days holiday per year (including annual leave, public
holidays and additional office closure days), an attractive pension
scheme and competitive insurance cover including health, travel and life
assurance.

We are committed to the health of our staff,
especially in these challenging times, and have developed a programme of
wellbeing that includes flexible working, additional leave allowances,
wellbeing days, mindfulness coaching and access to independent and
confidential counselling.

GAIN also has a strong commitment to
professional development. We will support you to grow in your career
through both formal and informal training, and are committed to
providing opportunities through internal recruitment, secondments and
promotion. All of this is delivered in a supportive and collaborative
environment.

About GAIN
The Global Alliance for
Improved Nutrition (GAIN) is a Swiss-based foundation launched at the
United Nations in 2002 to tackle the human suffering caused by
malnutrition.

Due to COVID19, conflict in Ukraine and climate
change, malnutrition and hunger have worsened significantly since 2019,
reversing a decade of progress. There is growing recognition that our
food systems need to change if we are to reverse these trends.

GAIN’s
Strategy aims to transform food systems to make healthier diets from
sustainable food systems accessible to all people and especially those
whose are most vulnerable to shocks.

By 2027, we aim to improve
the access of 1.5 billion people to nutritionally enhanced staple foods,
improve the access of 25 million people to healthier diets, and support
positive food system change in 10 countries.

This is bold and
complex, and the only way to achieve this is to work together with
partners including governments, businesses, and civil society at the
country and global level.

These goals, and the ways of achieving
them, build on our twenty-year legacy of transforming people’s lives
with improved nutrition through concerted action and effective policy
change.

Our Working Culture and Environment
We
provide a flexible working environment that includes a combination of
home and office working opportunities through our global hybrid working
policy.

This encourages our staff to have a healthy work-life
balance and increases staff motivation, enriches employee wellbeing, and
improves performance and productivity.

All of our positions are based in one or more of GAIN’s designated offices as stated on our job advertisements.

Successful
candidates will be based in one of GAIN’s country offices and must have
the existing right to live and work within a reasonably commutable
distance of the relevant city / cities in which the role is advertised.
Please note, that GAIN does not sponsor working visas and relocations.

GAIN
reserves the right to withdraw an offer of employment for candidates
who are considered to ineligible under the above conditions during or
after the recruitment process.

For more detailed information please see the attached job description. To apply, follow the “Apply Now” link.

This
advert closes on 24th May 2024. Early applications are encouraged. GAIN
reserves the right to close this advert early should we receive
suitable candidates ahead of the closing date.

The Global
Alliance for Improved Nutrition is committed to equality of opportunity
and creating an inclusive environment where diversity is valued.

We
are keen to reflect the diversity of our society at every level within
our organisation and therefore welcome applications from talented and
committed people from all backgrounds, representing the diverse
societies we operate in.
Go to our Homepage To Get Relevant Information.
Closing Date 24 May 2024