Ajira Mpya Serikalini May 2025 – UTUMISHI SMZ

The Revolutionary Government of Zanzibar

New Government Job Vacancies at Ministry of Health Zanzibar March 2025 – Various Posts

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Nafasi 12 Mpya za Ajira Serikalini Machi 2025 – SMZ

Secretary – One post

UTUMISHI: Ajira Mpya Serikalini May 2025 – SMZ

Secretary – One post at Ministry of Health Zanzibar May 2025
Job Type: Full-time
The Government of the United Republic of Tanzania
obtained a loan from BADEA, Kuwait Fund, and Saudi Fund for the
Rehabilitation and Expansion of Mnazi Mmoja Hospital Project – Zanzibar.
The Ministry of Health-Zanzibar, representing the Government of the
United Republic of Tanzania, intends to apply parts of this loan to
finance the management of the project through the establishment of the
Project Implementation Unit (PIU) for the rehabilitation and expansion
of Mnazi Mmoja Hospital in Zanzibar.

The duration of the
implementation phase is three years, and the Operation & Management
phase is one year. The project is expected to be completed by the end of
2026. The following staff will be recruited to facilitate the project:

Secretary – One post
Main tasks and responsibilities
(a) Front desk management both for visitors and handling telephone communications.
(b) Prepare and manage correspondence, reports, and documents.
(c) Maintain updated address and phone lists of Government officials and stakeholders.
(d) Organize and coordinate program meetings, meetings for visiting missions/delegations, conferences, and travel arrangements.
(e) Implement and maintain office systems.
(f)
Filing and safekeeping of project documentation and database to ensure
timely and correct flow of information to all relevant stakeholders.
(g)
Maintain a proper record of all incoming and outgoing documents to and
from the project, which includes management of files, letters, memo
scroll, hard-copy and soft-copy storage of all documents, etc.
(h) Communicate verbally and in writing to answer inquiries and provide information.
(i) Coordinate flow of information both internally and externally.
(j)
Filing and safekeeping of project documentation and database to ensure
timely and correct flow of information to all relevant stakeholders.

Evaluation criteria
a. Requirement and qualifications – 55% marks
i.
Intermediate degree in management, business/public administration, law,
education, statistics, economics, marketing, and its equivalents
(bachelor’s degree preferred).
ii. Good command of basic computer skills supported with relevant certificates.

b. Experience – 40% marks
i. At least 5 years of experience in secretarial and/or administration-related services.
ii. Experience in financial management and having worked on donor-funded projects (added advantage).

c. Language – 5% marks
Excellent knowledge of English and Swahili languages.

Working conditions
The Secretary will be stationed at the premises of the Mnazi Mmoja Hospital.

Period of performance and remunerations
The
Secretary will serve in a full-time position within the Project and
will be offered a one-year contract, which includes a three-month
probation period. The contract may be extended based on performance and
project needs. Remuneration will be monthly.

Reporting
The Secretary of the PIU will report monthly to the Project Manager.

Mode of application
All applications should be addressed to the Principal Secretary, Ministry of Zanzibar, and must be submitted by hand to the Procurement and Disposal Management Unit, P.O. Box 236, Ministry of Health-Zanzibar, between 9:00 am and 3:30 pm, no later than 31-05-2025. Late applications will not be considered. This application is only for Tanzanian citizens.

A
detailed Curriculum Vitae must be provided, showing how the
requirements specified in this document match the capability,
experience, and knowledge.

The application must be submitted in
one original and one copy, and the envelope must be marked “Original”
and “Copy” as appropriate. If there are any discrepancies between the
original and the copy, the original governs. The outer envelope shall be
labeled with the submission address, reference number, and title of the
post.

The application must be submitted in the English
language. All required information must be provided, responding clearly
and concisely to all the points set out.

The application document should comprise the following:
a. Covering Letter.
b. An application letter duly signed on all pages by the applicant.

Applications shall be evaluated in accordance with the following criteria:
a. Compliance with the required qualifications.
b. Compliance with experience.
c. Compliance with language (English and Kiswahili).