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Finance Clerk at Four Seasons Safari Tanzania

Four Seasons Safari

Jobs in Tanzania 2023: New Job Vacancies at Job at Four Seasons Safari Lodge – Serengeti 2023

Four Seasons Safari Tanzania Jobs 2023

Finance Clerk
locations Serengeti
time type Full time
job requisition id REQ10278056
Assistant Housekeeping & Laundry Manager at Four Seasons Safari Lodge Serengeti March, 2023
Seasons Serengeti is perched on a series of elevated platforms and
walkways, our Lodge sits next to an animal watering hole, where you can
watch a family of elephants stop for their morning drink as you sip your
own out on your room’s private balcony. Under the constant protection
of local Maasai tribes people, we’ll take you in the bush for an
exhilarating game drive, or you can soar high in the sky on a hot-air
balloon safari.

Work Authorization: Open for Tanzanian Nationals
Four Seasons
looking for a Finance Clerk. This position reports for the Finance
Manager. and will be responsible to Maintain a system of purchase
orders, receipts, invoices and cheque requests in order to promptly and
adequately support, document and process for payment all hotel payables.
Ensure that all vendors are paid according to the agreed terms and to
Four Seasons policies and procedures. Control all House Funds, and
issue, audit and maintain all House Banks according to Four Seasons
Hotels policies and procedures.

The Finance Clerk is responsible
for the verification and reporting of hotel daily transactions. Control
all third party posting on guest folio and handle all transaction
related to tax collection.


  • Maintain
    alphabetical files by vendor containing complete invoices and backup
    attached to the bank transfer form for efficient access after payment.
    All filing is to be kept current.
  • Ensure all payments are made
    correctly and with the correct authorization (approved PO), evidence of
    receipt, invoice or delivery slip and Accounts Payable stamp.
  • Process all Accounts Payable invoices and bank transfer through the computer system.
  • Complete
    wire authorization forms for wire transfer and ensure it is signed by
    two authorized signatories (from Groups A & B) and ensure all
    applicable backup supports the transfer.
  • Ensure all standing
    orders for electronic disbursements are approved in accordance with the
    normal payment procedures and signed by the cheque signatories.
  • Verify and process Expense Reports and Petty Cash reimbursements ensuring compliance with key controls.
  • Forward
    all stop payment and void cheques to the Staff Accountant / Assistant
    Director of Finance for journalizing. Reconcile vendor statements as
    they are received, with reconciling items, including any correspondence
    from the vendor clearly indicated and resolve all discrepancies directly
    with the vendor.
  • Prepare manual cheques and online payment as
    they are required if directed by Director of Finance or Assistant
    Director of Finance.
  • Run the required reports at month end to close the Accounts Payable cycle.
  • Ensure
    all goods received and services provided, but not yet invoiced, are
    properly accrued and expensed and that the outstanding liabilities for
    other accruals are accurate and agree to all supporting documentation.
  • Verify
    that all invoices are supported by duly approved purchase orders when
    required, signed receiving documentation and/or the approval of
    authorized management personnel.
  • Verify prices, quantities and
    extensions against purchase order as required, and initial the invoice
    when verified. Bring any discrepancies to the attention of the
    Assistant Director of Finance.
  • Understand tax laws as it
    relates to VAT or sales tax, use tax, goods and services tax and year
    end processing ensuring compliance, submission and payment deadlines are
    met and ensure that all deductions and exemptions are properly
  • Ensure the correct sales / use tax is either paid
    to vendor or self assessed with payment processed on time to local,
    state, or other tax jurisdiction.
  • Prepare journal entry for accrual of invoices received after closing and for goods and services received, but not yet invoiced.
  • Maintain
    a separate file for purchases of all operating equipment items (china,
    glass, silver and linen) and capital items under the direction of the
    Assistant Director of Finance.
  • Ensure all local and corporate
    policies, rules, internal controls and procedures and safeguards are in
    place, as they relate to House Banks.
  • Retrieve deposit
    envelopes from the drop safe for processing, accompanied by a Security
    Officer or the Director of Finance’s designate.
  • Audit cashiers’ daily deposits and prepare the daily hotel deposit.
  • Count, balance, organize and monitor own Bank and safe.
  • Process foreign currencies in accordance to local policy.
  • Prepare and distribute Cashiers’ due backs.
  • Prepare the Daily Cash Report.
  • Issue Cashier Banks and assign safety deposit boxes for safekeeping of the Banks.
  • Prepare and maintain a log on all issued House Banks.
  • Make petty cash disbursements according to established guidelines.
  • Collect/Audit
    paperwork from all revenue centers in the hotel ensuring accuracy and
    compliance with Four Seasons’ Internal Controls and local hotel polices.
  • Ensure that accurate room revenue is captured, recorded and posted.
  • Ensure
    that accurate F&B outlet revenue, Banquet Food and Beverage Revenue
    and F&B Miscellaneous Revenue is fully captured, recorded and
  • Monitor and record all house account meals and
    entertainment expenses and report any non-compliance to the Assistant
    Director of Finance for follow up with the hotel management.
  • Balance
    income against the respective ledger balances in the PMS system (guest
    ledger, city ledger and deposit ledger) and any discrepancies are
    corrected as identified and brought to the attention of Assistant
    Director of Finance.
  • Verify credit card settlements and
    transmissions to receipts in bank and outstanding balances are traced
    for future receipt and ensure exceptions are investigated and anomalies
    are brought to the Assistant Director of Finance or Assistant Director
    of Finance attention.
  • Update credit card reconciliations on a
    daily basis that agree to transmissions and receipts; where credit card
    numbers are stored electronically, no hard copy of the numbers should be
    retained on file.
  • Perform monthly balance sheet
    reconciliations to ensure balances agree to the outstanding credit card
    balance per the credit card reconciliations.
  • Ensure post-departure allowances with all applicable backup is approved and signed per local policy and included in the SR-5.
  • Review
    the General Ledger accounts established to Record Room, Food &
    Beverage, Amusement and General Sales and Value Added Taxes.
  • Audit
    paperwork from all cashiers in the hotel ensuring accuracy and
    compliance with Four Seasons’ Internal Controls and local hotel polices.
  • Daily review and record all third party transactions (Air ticket, Hotel, Air balloon, Park fees, etc).
  • Follow
    up with third party organization to ensure that all invoices are
    received during the same month of the revenue is generated.
  • Prepare
    and coordinate the monthly reconciliations for all balance sheet
    accounts related to third party, ensuring all outstanding reconciling
    items are investigated and resolved satisfactorily.
  • Ensure that every single bill checked out is properly fiscalized.
  • Reconcile
    TRA settlements and ensure exceptions are investigated and anomalies
    are brought to the Assistant Director of Finance’s attention.
  • Daily reconciliation of Tanapa and Ngorongoro cards for Park Fees.
  • Participate in the physical inventory counts and the subsequent accuracy of count, price, and valuation.
  • Get a working knowledge of all areas in Finance to ensure that coverage can be provided for employees on vacation or leave.
  • Perform any additional duties as assigned by the Assistant Director of Finance or the Assistant Director of Finance.
  • Maintain
    harmonious and professional relationship with co-workers, supervisors
    and all departments to promote effective receiving and pick up of goods
  • Comply with Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact.
  • Assist in other areas of the Accounting office as needed.
  • Must
    be willing to work a flexible schedule in order to accomplish the
    required duties and be willing to assist in the absence of any member of
    the department.
  • Follow all Accounting Policies &
    Procedures and Internal Controls in the performance of one’s duties. Be
    willing to assist with hotel or departmental initiatives as applicable.
  • Participate in the annual circulating Operating Equipment inventory and assist in review and reconciling the discrepancies.
  • Support the Hotel’s food hygiene, Safety Committee and Green initiatives.



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