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New Job Opportunity United Nations at UNICEF Tanzania – Operations Assistant

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Operations Assistant, (GS-5), Kibondo, Tanzania, Post # 00121283 – Temporary Appointment (364 Days)
Job no:
Contract type: Temporary Appointment
Duty Station: Kibondo
Level: G-5
Location: United Republic of Tanzania
Categories: Operations, Administration
works in some of the world’s toughest places, to reach the world’s most
disadvantaged children. To save their lives. To defend their rights. To
help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.
For every child, Sustenance.
fundamental mission of UNICEF is to promote the rights of every child,
everywhere, in everything the organization does — in programs, in
advocacy and in operations. The equity strategy, emphasizing the most
disadvantaged and excluded children and families, translates this
commitment to children’s rights into action. For UNICEF, equity means
that all children have an opportunity to survive, develop and reach
their full potential, without discrimination, bias or favoritism. To the
degree that any child has an unequal chance in life — in its social,
political, economic, civic and cultural dimensions — her or his rights
are violated. There is growing evidence that investing in the health,
education and protection of a society’s most disadvantaged citizens —
addressing inequity — not only will give all children the opportunity to
fulfill their potential but also will lead to sustained growth and
stability of countries. This is why the focus on equity is so vital. It
accelerates progress towards realizing the human rights of all children,
which is the universal mandate of UNICEF, as outlined by the Convention
on the Rights of the Child, while also supporting the equitable
development of nations.

How can you make a difference?
the general supervision of the Chief of Field Office, Based in Kibondo
Field Office, Operation, and administrative tasks for the respective
section(s) requiring thorough knowledge of UNICEF operation
administrative procedures, processes and policies.

In this
capacity, the need to project the image of a credible and reliable
service provider is imperative to quality of process delivery, and the
impact of work directly reflects on the overall reputation of the team
in terms of responsiveness to client needs and quality of process
execution. At the GS-5 level, the below tasks are expected to be carried
out with a high level of independence.


  • Appropriate
    and consistent interpretation and effective implementation of
    administrative policy and instructions to support field office and
  • Technical assistance and support in promoting and
    coordinating cost effective and best practices in travel management,
    property management.
  • Effective and cost-efficient events and conferences management
  • Property management, office equipment, vehicles.
  • General Administrative and Finance Duties.
  • Support in HACT assurance activities.

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  • Analyses
    and maintains an overview of the work of the field office to ensure
    timely operational support is provided in general and specialized areas.
  • Supports management of office premises, establishes routine vehicle maintenance, and supervises office drivers.
  • Provides practical input on implementation of administrative guidelines, in close coordination with Operations Manager.

staff on administrative policies, instructions, rules, and regulations.
Briefs and assists arriving and departing staff on basic administrative
procedures and requirements.
Contributes to recommendations on the
improvement of internal controls systems considering the prevailing
conditions in the locality.

  • Keeps
    supervisor abreast of potential problem areas, makes recommendations for
    follow-up actions, prepares reports and evaluations on general
    administrative or specialized tasks Provides travel assistance to staff
    members for travel arrangements and entitlements based on the
    organization’s rules and policies. Assists in the preparation of budgets
    on travel costs and maintains travel budgetary control records.
    Processes travel claims. Briefs/de-briefs staff members on issues
    relating to administrative matters such as security clearance and
    documentation procedures.
  • Supports procurement/management of
    administrative supplies, office equipment and vehicles. Maintains
    inventory of office items. Establishes an office supplies monitoring
    system. Ensures that services and maintenance of premises and equipment
    are in accordance with organizational standards.
  • Facilitate in follow up and implementation of HACT assurance activities/recommendations,
  • Maintains
    inventory of office items. Establishes an office supplies monitoring
    system. Ensures that services and maintenance of premises and equipment
    are in accordance with organizational standards.
  • Maintains admin
    related hard and electronic files, updates data bases ensuring timely
    and appropriate recording, safekeeping and disposal of information.

Provide general logistical support to visitors and individual contractors for services and physical space planning.

  • Drafts
    estimates on field office premises, supplies and equipment requirements
    for budget preparation purposes. Raises Vision documents and monitors
    the field office budget in close collaboration with Dar es Salaam
  • Maintains field office Petty Cash account (records petty
    cash expenditures and replenishment), maintains office asset register,
    ensures timely requests for office supplies, collects pro-forma invoices
    from office vendors & other service providers, liaises with Dar es
    Salaam to facilitate timely payments, supports financial forecast for
    the field office.
  • Arranges for and/or attends meetings on
    day-to-day administrative matters, participates in discussions of new or
    revised procedures and practices, interprets and assesses impact of
    changes, and makes recommendations for follow-up action.
  • Prepares
    on own initiative, correspondence, special reports, evaluations and
    justifications, as required, on general administrative tasks.
  • Participates
    in one UN Common services meetings and serves as focal point in the
    field office for HACT quality assurance activities.
  • Coordinates
    logistical arrangements including travel, accommodation and organization
    of events for the field office. Monitors staff compliance of office
    travel guidance and procedures.
  • Serve as a focal point for
    effective Supply, HR Planning and Training management while upholding
    UNICEF core values at all times.
  • Provides exemplary management
    and leadership, motivating and developing supervisees to perform at
    their best and live the core values (care, respect, integrity, trust and

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To qualify as an advocate for every child you will need to have the following…

  • Completion
    of secondary education, preferably supplemented by technical or
    university courses in a field related to Finance, Business
    Administration, and Economics, Administration or other related fields.
  • Five years of progressively responsible clerical or administrative work Experience of working in UN agencies is an asset.
  • Fluency in English and Kiswahili, knowledge of any other UN work language is an advantage

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For every Child, you demonstrate…
Core Values of Care, Respect, Integrity, Trust and Accountability
(CRITA) underpin everything we do and how we do it. Get acquainted with
Our Values Charter:

UNICEF competencies required for this post are…
Builds and maintains partnerships (2) Demonstrates self-awareness and
ethical awareness (3) Drive to achieve results for impact (4) Innovates
and embraces change (5) Manages ambiguity and complexity (6) Thinks and
acts strategically (7) Works collaboratively with others.

the recruitment process, we asses candidates following the competency
framework. Familiarize yourself with our competency framework and its
different levels: competency framework here.

UNICEF is committed to diversity and inclusion within its workforce,
and encourages all candidates, irrespective of gender, nationality,
religious and ethnic backgrounds, including persons living with
disabilities, to apply to become a part of the organization.

We offer a wide range of benefits to our staff,
including paid parental leave, breastfeeding breaks and reasonable
accommodation for persons with disabilities. UNICEF strongly encourages
the use of flexible working arrangements.

UNICEF has a
zero-tolerance policy on conduct that is incompatible with the aims and
objectives of the United Nations and UNICEF, including sexual
exploitation and abuse, sexual harassment, abuse of authority and
discrimination. UNICEF also adheres to strict child safeguarding
principles. All selected candidates will be expected to adhere to these
standards and principles and will therefore undergo rigorous reference
and background checks. Background checks will include the verification
of academic credential(s) and employment history. Selected candidates
may be required to provide additional information to conduct a
background check.



is a condition of international professional employment with UNICEF and
an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

appointments are subject to medical clearance.  Issuance of a visa by
the host country of the duty station, which will be facilitated by
UNICEF, is required for IP positions. Appointments may also be subject
to inoculation (vaccination) requirements, including against SARS-CoV-2
(COVID). Government employees that are considered for employment with
UNICEF are normally required to resign from their government before
taking up an assignment with UNICEF. UNICEF reserves the right to
withdraw an offer of appointment, without compensation, if a visa or
medical clearance is not obtained, or necessary inoculation requirements
are not met, within a reasonable period for any reason.
27 Jul 2022 E. Africa Standard Time
Deadline: 10 Aug 2022 E. Africa Standard Time

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