Assistant Program Officer at Jesuit Refugee Service (JRS) Tanzania

The Jesuit Refugee Service

Job in Tanzania 2024: New Job Opportunities at Jesuit Refugee Service (JRS) 2024

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Jesuit Refugee Service (JRS) Jobs 2024

Assistant Program Officer
Assistant Program Officer at JRS May, 2024
JRS is
an organization of the Catholic Church, in particular of the Society of
Jesus and is a collaborative venture between the laity and the
religious. The Jesuit Refugee Service is involved in a service to
refugees, IDPs and other forcibly displaced persons, through personal
presence. The service that JRS offers is direct and human, and often
exposed to the sufferings and limitations of refugee life. This can
involve arduous physical conditions, work under stress and limited
resources. Through our presence we help sustain the values of human
solidarity and hope in people who have faced the realities of
displacement occasioned by disasters (be they natural or man-made),
disastrous inequalities in political, economic, ethnic, social and other
spheres of life, hatred and despair.

To do its work, JRS seeks
to recruit those who can offer service under such difficult conditions,
work in a collaborative and transparent manner, commit themselves to
train others in whatever competencies they possess, and live a lifestyle
that reflects a commitment to address issues of injustice.

General Purpose of the Position
The
Assistant Program Officer works in close collaboration with the Program
Officer. The Assistant Program Officer based in Kibondo, Tanzania, will
coordinate and support the implementation of all aspects of programming
in the Country. He/she will be
responsible for planning, implementing and evaluating the national
program in consultation with the Country Director. He/she will also be
responsible to develop and strengthen the needs assessment as part of
the multi-year strategies, seek new funding opportunities, objectively
assess the quality of the projects and for implementing a specific
program for refugees. The Assistant Program Officer will build positive
and effective relationships with key partners in order to promote the
goals of JRS Tanzania.

Key Duties and Responsibilities:
Development and the reinforcement of needs assessment process
Following the guidance of the Program Officer,

• Leading and update planification for all project in Tanzania
• Elaborate high quality donors report and maintain good communication.
• Organize
  and manage the needs assessment process by theme, population and/or
  territory (multi-sectoral approach) and propose innovative initiatives
  to the Country Director.
• Feed into strategic thinking on the programming of future projects.
• Strengthen the consistency and quality between the on-going projects by proposing innovative or more relevant activities.
• Formalize and synthesize the needs assessment into internal concept notes (Guidance Notes).

Search for new funding opportunities.
In close collaboration with the Country Director,

• Update the “database” of donors and partners.
• Establish a strategic watch on call for project opportunities.
• Support
  the development of a methodology for emergency planning in order to
  respond effectively to the challenges of the Country Office.
• Support
  the development of the national plan of operations and annual planning
  by ensuring alignment with the Regional and Global strategic plan of
  JRS.
• Actively seek funding opportunities for current and future
  projects: have a good knowledge of JRS operations and the humanitarian
  context.
• In collaboration with the Country Director, maintain
  good relations with humanitarian actors at the local level and with
  donors, have a good knowledge of their strategies.
• Participate
  in thematic, strategic and programmatic meetings related to the
  development of future projects with the Country Director.
• Carry out an analysis of the main donors and regularly update the “mapping” to be provided to the Country Director.
• Collaborate
  with the Regional Office and the Program Officer at the level of the
  International Office on major programming challenges.
• Produce
  concept notes and proposals, including budgets, for new projects in
  collaboration with the Country Director and the field team.

With the authorization of the Country Director,

• Participate to the negotiation of new funding contracts.
• Act as a point of contact with JRS Tanzania funding partners.
• Maintain good relationship with JRS partners and other stakeholders (UNHCR, donors, church organizations).

Project Evaluation and Reporting

• Conduct
  regular evaluation of ongoing projects either within the framework of
  contractual requirements or based on specific needs or events.
• Guide the work of the field teams through detailed reports with a special focus on monthly report for activities.
• Support
  and validate the orientation of budget preparation, review of project
  expenditures, in close collaboration with the Assistant Finance Officer
  and Human Resources team.
• Support and validate the quality of
  narrative reports and, in collaboration with the Assistant Finance
  Officer, financial reporting according to contractual conditions.
• Support
  and validate the quality of the narrative reports and budget follow-ups
  produced by the Project Director (who is responsible for their
  preparation) according to the contractual conditions, in particular with
  regard to the requirements of the donors, format and deadlines.

Program Monitoring

• Support the Project Director in his function in technical related
  matters to ensure compliance with donors, under supervision of the
  Program Officer.
• Regularly train the field team in project
  management and coordinate with filed staff to promote quality of MoVs
  according to proposal.
• Ensure the follow-up of project activities and strict respect of chronogram.
• Coordinate and validate the monthly activity plan and monthly report, in line with current projects.
• Monitor
  cash flow for projects, in collaboration with the Assistant Finance
  Officer, and ensure that they comply with donor regulations.
• Ensure expenditure is correctly allocated to the different donors and budget categories or lines.
• Ensure salary mapping and operational costs mapping are respectively respected.
• In
  collaboration with the Assistant Finance Officer, coordinate
  preparations of monthly budget previsions and monthly financial reports.
• Advise
  and guide the work of the Project Director in technical issues
  regarding implementation, such as strictly respecting approved
  chronograms.
• Monitor the logistic operations and its adherence
  to the JRS logistics policy, participating in tender attribution
  committees and reviewing logistic documents.

Quality Assurance

• Analyze and strengthen the capacities of the Project Director and the staff in the projects.
• Formalize capacity building avenues for field teams based on identified skills gaps.
• Review
  quality of ToRs and adherence to narrative and financial proposals of
  projects, proposing innovative actions and ensuring activities will be
  well monitored and evaluated.
• In consultation with the Program Officer, approval of ToRs for activities.
• Liaise with the Regional Office, in particular with the finance and compliance department.
• Conduct regular field visits to ensure implementation is done according to the activities´ ToR.
• Participate
  in the recruitment process of program and project staff ensuring
  quality throughout the process and adherence to JRS policies and
  procedures.
• Ensure the logistic procedures are respected and contribute to the quality and timely implementation of activities.

Supervision:

• The Assistant Program Officer is under the supervision of the Country Program Officer and provides him with a report.

PROFILE SOUGHT
Training:
Have a minimum university degree of BAC+4 in the chosen field of
intervention (Sociology, Management and Project Management or other
field of social sciences…).
Masters related to project management, monitoring and evaluation or other related fields will be an asset.
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Knowledge & Experience:

• Practical experience in the design, implementation, monitoring and evaluation of emergency or development programs/projects.
• A
  minimum of three (3) years of professional experience in program
  management and/or operational research in a recognized humanitarian NGO
  or UN agency.
• Experience in project monitoring and evaluation, proposal preparation and budgeting and narrative and financial reporting.
• Very good knowledge of common application of Word, Excel, Pack Office, Outlook, MS Project.

Core Competencies

• Results-based program development and management
• He/she
  contributes to the achievement of results through basic research,
  analysis and effective monitoring of project implementation. His
  analytical skills allow him/her to identify opportunities for project
  promotion and to participate in their formulation by ensuring that the
  rigor required by JRS in this area has been respected/observed.
  Innovation and promotion of new approaches
• He/she improves the
  implementation strategies of existing projects, documents and analyzes
  innovative strategies, best practices and new approaches on exit
  strategies.
• He/she must be able to adapt quickly to changes that may occur during the execution of projects.

Languages

• English (reading, writing and speaking required).
• Spanish reading, writing and speaking is required
• French (reading, writing and speaking) is an added value
• Swahili will be an asset.

Qualities

• Adhere to the values of JRS and mission, respect the JRS Code of Conduct and Rules of procedures and it’s PSAEH policy ;
• Leadership, strong analytical mind and ability to make decisions;
• Organization, rigor and respect for deadlines;
• Resistance to stress in general and in situations of insecurity in particular;
• Ability to take initiative and bring innovative ideas to the table;
• Sense of discretion and responsibility;
• Great ability to adapt to working conditions and tasks that may change with the reality on the ground;
• Strong listening and negotiation skills;
• Good interpersonal skills and good communication;
• Excellent writing quality;
• Knowledge of project management;
• Team management;
• Solid knowledge of donors (UNHCR, ECHO, EU, etc.)
• High mobility and flexibility

PROPOSED CONDITIONS
Duration: 1 year.
Trial period: 3 months.
Type of contract: Fixed-term contract
Base: Kibondo
Start of the mission: as soon as possible
Remuneration: organization’s salary scale

Associated benefits:
Paid
annual leave plan: 28 working days over the period of one year. Annual
leave may be taken in proportion to the number of months actually
worked.

Rest and Recovery (R&R): A recuperation rest is
scheduled every four (4) months. The Assistant program Officer will be
entitled to a 5-day leave for rest and recovery every 4 months, in
addition to the annual leave, and $350 will be given for each of the 3
Rest and Recovery periods throughout the year.

International insurance: medical coverage, 24-hour assistance, repatriation
Other
costs covered by JRS: Round-trip ticket from the place of recruitment
to the duty station at the beginning and end of the mission and visa
costs covered. As well, travel costs will be covered when sent on
mission as well as full coverage of communication fees associated to the
job.

How to apply
In one single PDF document, The Applications’ files with:

• A name: yyyy/mm/dd-Names of the applicant
• A letter of motivation
• A CV relevant to the job application
• Three personness of references
• Work certificates from the last two or three employers.

Must be sent to: bdi-tz.hr@jrs.net
Deadline: Friday the 16th of May 2024, at 12h00 Noon, Local time in Burundi.

NB: Due
to the urgent need to fill this vacancy, applications will be
considered on a first-come, first-served basis. Only shortlisted
candidates will be contacted.
Female candidates are strongly encouraged to apply.