2 New Various Job Opportunities at ZMBF May 2024

Zanzibar Maisha Bora Foundation

Jobs in Tanzania 2024: New Job Vacancies at Zanzibar Maisha Bora Foundation 2024

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Zanzibar Maisha Bora Foundation Jobs 2024

Technical Programs Manager (TPM) & Finance and Grants Manager
2 New Job Vacancies at ZMBF May 2024 – Various Posts
Terms of Reference
Position Technical Programs Manager (TPM) & Finance and Grants Manager
Reports Chief Executive Officer
Duration of the Contract One (1) Year Renewable
Location Zanzibar

Background:
The
Zanzibar Maisha Bora Foundation (ZMBF) is a Non-Governmental
Organization (NGO) founded by H.E Mariam H. Mwinyi the First Lady of
Zanzibar, and Chairperson of the Board of Trustees of ZMBF. The
Foundation was duly registered in July 2021 under the Societies Act No 6
of 1995. The ZMBF aims to complement the Revolutionary Government of
Zanzibar (RGoZ) efforts towards attaining quality life for all
Zanzibaris. With a major focus on socioeconomic development, public
health improvement, and gender-based violence elimination for women,
youth, and children.

1. Technical Programs Manager (TPM)
The
TPM leads, develop and manage the program team to achieve the
aspirations of the ZMBF’s Strategic Plan through programme development,
effective coordination, consolidation, technical support, and guidance
by ensuring a cohesive team spirit and motivation to perform. The role
manages and ensures resource mobilization, prioritization and
allocation, work plan coherence to deliver the ZMBF Strategic Plan. This
role is responsible for working with other Partners and Donors to
foster long-term relationships to successfully deliver ZMBF program
strategy.

Duties and Responsibilities
Strategic Planning and Budgeting:

• Provide
  leadership in developing monthly, quarterly and bi-annual strategic
  plans and budgets for all ZMBF programs to ensure alignment with broader
  ZMBF strategies, plans, and campaigns.

Program Development, Implementation, and Quality Assurance:

• Lead the Program Team to achieve the objectives of the ZMBF Strategic Plan against its targets.
• Ensure
  quality implementation of all ZMBF projects, translating program ideas
  into quality grant proposals through community-based participatory
  approaches.

Monitoring, Evaluation, and Reporting:

• Monitor
  program activities in the field to ensure alignment with the Strategic
  Plan, ensuring timely submission of quarterly, annual, and required
  program and project performance reports.

Partnerships, Networking, and Stakeholder Engagement:

• Strengthen
  networks and alliances in collaboration areas, representing ZMBF in
  various program-related knowledge sharing and learning forums.
• Develop
  and maintain relationships with relevant stakeholders, collaborating
  with partners to ensure effective implementation of project activities.

Financial Management and Compliance:

• Manage program resources and expenditures, ensuring compliance with approved program and project plans and financial policies.

Team Management, Development, and Capacity Building:

• Lead and manage the Program Team to achieve targets, providing induction, training, coaching, and mentoring to staff.
• Oversee
  capacity building plans for local partners, providing technical
  leadership to ensure the quality and sustainability of interventions.

Advocacy, Representation, and Collaboration:

• Represent
  the organization in public and professional circles, advocating for
  project interests and contributing to relevant technical working groups.
• Collaborate
  with other departments and stakeholders to ensure program success,
  coordinating program activities to align with ZMBF’s overall objectives.

Communication and Knowledge Management:

• Develop internal newsletters, memos, and other internal communications content for the project/organization.
• Organize
  and manage the successful execution of knowledge sharing events,
  including webinars, workshops, conferences, and peer learning sessions.
• Monitor
  the project’s communications activities and identify opportunities for
  improvement, working with senior leadership to track the communications
  budget.
• Documentation and Reporting: Support the ZMBF technical
  staff in documenting project methodologies, achievements, and results,
  collaborating with CEO’s office to develop scientific abstracts and
  publications.
• Take minutes and prepare detailed reports on key meetings and events.

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Required Qualifications
Education and Experience:

• Master’s
  degree in Public Health, International Development, Project Planning
  and Management, Business Administration, or a related field.
• Minimum of five years of project management experience or equivalent combination of education and experience.
• Minimum of eight years’ experience working with an International Organization or any highly reputable NGO in a similar context.

Program Management Skills:

• Proven
  experience in managing complex and high-impact projects in partnerships
  with other organizations, including budgets, staff and partnerships
  management, and capacity building.
• Strong planning, conceptual, and strategic thinking skills, with problem-solving abilities.
• Experience in conducting desk or literature reviews, stakeholder mapping, and developing strategies is an advantage.
• Familiarity implementing large-scale global Donor-funded awards required.
• Ability to work effectively on fast-paced, complex projects.

Communication and Interpersonal Skills:

• Excellent written and oral communication skills in English; diplomacy in communicating with a broad and diverse audience.
• Leadership
  and Management Skills: Strong leadership skills with diverse
  competencies in an organization, including multi-tasking, critical
  thinking, and monitoring and evaluation (M&E).
• Experience in managing culturally diverse teams and demonstrating non-discriminatory behaviors.
• Ability to operate with discretion and maintain the confidentiality of information.

Other Skills:

• Analytical and detail-oriented, proactive and resourceful, with a willingness to take initiative and learn new skills.
• Flexible and adaptable, able to work well in a fast-paced environment, creative, and innovative thinking.

2. Finance and Grants Manager
The
Finance & Grants Manager will support implementation of programmes
by ensuring the financial and grants management and information systems
are in place and functional. The Finance & Grants Manager will be
responsible for implementing an intra and inter-agency fraud risk
prevention, mitigation and response plan. The position is responsible
for receiving and reviewing expenditures and reports and preparing
consolidated financial reports for the donor.

Duties and Responsibilities:

• Financial Management Systems: Responsible for ZMBF computerized
  financial systems package, coordinating data and transactions processing
  while providing technical support and training in data retrieval for
  both finance and non-finance staff. Ensure that the ledgers for all
  projects are maintained up to date and that transactions are posted on a
  daily basis and reconciled correctly in projects, donors, activities,
  and expenditure codes for efficient and timely reporting to management
  and donors.
• Manage the disbursement of funds to partners and/or beneficiaries in line with payment schedules and other requirements.
• Prepare and follow-up on invoices for partner and/or beneficiaries expenditure, as necessary.
• Financial Reporting: Review financial reports and transactions by the organization or implementing partners.
• Consolidate
  financial reports into one report for submission to the relevant
  authorities, Finance Planning and Audit Committee and Donor.
• Ensure donor compliance during reporting in terms of templates and budgetary ceilings as applicable.
• Fraud
  Risk Mitigation and Response: Develop a Fraud risk mitigation and
  response policy in coordination with the CEO and the Internal Auditor.
• Maintain and update the financial risk assessment.
• Address suspicions of fraud as per the policy.
• Training
  and Capacity Building: Identify financial management capacity gaps and
  training needs assessments for both finance and non-finance staff.
  Provide hands-on support and training for proper and effective use of
  resources.
• Support field offices and partner offices in
  reconciling accounting records and provide relevant technical support as
  required. Audit Preparedness: Ensure the program is audit-ready by
  working with the Internal Auditor and partner organizations.
• Follow up and reconcile any actions or recommendations included in the management letter resulting from audits.
• Coordinate donor audits.
• Donor
  Compliance: Ensure the program(s) are implemented in line with agreed
  donor policies and compliance corresponding to finance and grants
  management.
• Grants Management: Lead the grants making and
  sub-granting process for all implementing partners in coordination with
  the Grants team.
• Prepare budget vs actuals to inform ongoing
  grants review within the Management Team and identify deviations in
  implementation progress.
• Provide updates to Senior Management on progress, risks, and status.

Qualifications and Experience:

• Masters degree in financial management, accounting, business administration, or a closely related field.
• Professional accounting qualifications such as CA, CPA, ACCA, or other equivalent qualifications will be a plus.
• Minimum
  of 6 years of management experience in a corporate, audit firm, or an
  NGO with donor funded programs, with three years at a middle management
  level within a finance department.
• Strategic mindset with the ability to lead, inspire, and achieve results in a challenging context.
• Demonstrated managerial, supervisory, and leadership skills.
• Expert knowledge, skills, and experience in principles and practices of international accounting and financial management.
• Excellent inter-personal skills and ability to communicate with a diverse set of stakeholders.
• Strong analytical, decision-making, and strategic planning skills.
• Excellent knowledge of and skills in the use of integrated IT accounting systems.
• Ability to plan and organize tasks autonomously.
• Sound judgment, integrity, tact, and discretion in dealing with internal stakeholders.
• Excellent communication in both English and Swahili (written and oral).
• Thorough knowledge of financial policies, procedures, and regulations.
• Strong skills in Microsoft Office packages.
• Ability to coach, mentor, delegate appropriately, and provide developmental guidance to supervised staff.
• Strong team player.

How to Apply:
To apply, interested candidates should send an email to recruitment@zmbf.or.tz
with the Application Letter, Curriculum Vitae (CV)/Resume, Photocopies
of Certificates, and Names and Addresses of three (3) referees.
Go to our Homepage To Get Relevant Information.
Please
write the application position in the subject of the email. ZMBF is an
Equal Opportunity Employer. Only shortlisted candidates will be
contacted. The closing date for applications is 20th May 2024.

Please
note that this job posting outlines the primary responsibilities of the
role. It does not define or limit the specific tasks that may be
assigned. This document is not intended to be a contract of employment.
Management reserves the right to review and amend this document at any
time.