MEAL Coordination Officer at HelpAge International Tanzania

HelpAge International

MEAL Coordination Officer
MEAL Coordination Officer at HelpAge International April, 2024
Location: Tanzania, Ethiopia and Mozambique are preferred duty stations
Department: Programmes
Reporting to: Global Programme Manager-Social Protection
Contract: Three (3) years with possibility of extension depending on funding and performance

About HelpAge
HelpAge
International works with partners and a diverse global network of more
than 170 organisations over 90 countries, supporting millions of older
people to live safe, dignified, and healthy lives. Through our
partnership and collaborations, we work to ensure the inclusion of older
people across society and strive to deliver a just and fair world for
everyone, whatever their age.

About the Job
Working
closely with the Global Programme Manager-Social Protection, this
position will work as part of HelpAge Programme staff to support a
culture and practice of reliable planning, monitoring, evaluation,
accountability and reporting. This includes developing, updating and
coordinating monitoring and evaluation (M&E) activities and events
within the ROAR Programme and among HelpAge partners, building the
capacity of HelpAge staff, network members and partners in M&E, and
promoting MEAL knowledge transfer internally and externally. The
position will ensure that MEAL systems and capacity building
effectively serve HelpAge, Network members and partners in the four
countries, adhering to HelpAge guidelines and policies.

Key areas for impact/influence and responsibilities
The
Monitoring, Evaluation and Learning Coordination Officer will be
responsible for the development and implementation of the ROAR
programme’s performance tools for effective programme delivery in the
four countries implementing ROAR programme.

They will be the
focal point to assist technical managers in the Monitoring, Evaluation,
Accountability and learning aspect of their respective programmes and
build the capacity of field staff in effective use of the data
management tools and reporting templates including KoBo Collect. The
position will be responsible for generating periodic programme
implementing reports and assessment reports.

MEAL Tool Development and Data Management

• Develop and implement a robust monitoring and evaluation system that
  will ensure tracking of project/ programme results at different levels
  (outputs, outcomes and impact).
• Develop an integrated database
  of the ROAR programme and ensure accountability through regular data
  updates, data integrity and working in collaboration with the data
  processors.
• Work with programme officers and managers to ensure
  the collection of relevant and appropriate data needed for an effective
  MEAL system which will be utilized in monitoring strengths, weaknesses
  and gaps in existing projects/ programs and services and for reporting
  on donor commitments.
• Develop the data collection tools for the ROAR programme.
• Incorporate
  field and technical team feedback to ensure the continuous improvement
  of data management systems within the programme and country the position
  is based.

Monitoring and Reporting

• Maintain and update the overall ROAR indicator tracker based on submissions from the Programme Managers for the ROAR Programme
• Work
  closely with the Global Programme Manager-Social Protection to ensure
  that feedback to county offices implementing the programme is within
  time.
• Develop M&E plans for all projects and proposals and ensure the same is followed up during implementation.
• Ensure
  ROAR programme had updated work-plan and performance management plan
  (PMPs) in tandem with all approved proposals, regularly reviewing and
  updating as needed.
• Carry out data quality assessments/ audits regularly for MEAL data based on agreed indicators to guide decision making.
• Provide
  alert to the respective programme officers/ managers and Global
  Programme Manager-Social Protection on corrective actions required to
  avoid delays in implementation, including flagging operational issues
  and risks requiring timely actions.
• Review quarterly progress
  reports from partners and ensure they have evidence to back-up and
  provide feedback to the respective staff.
• Collate/ prepare regional reports related to internal reporting such as the quarterly and annual reports.
• Ensure
  that cross cutting issues such as participation, gender, age and
  disability are effectively addressed/ mainstreamed in all project
  implementations as part of ensuring accountability according to HelpAge
  SADD framework.

Assessments, Surveys and Evaluation

• Liaise
  with the Global Programme Manager-Social Protection to ensure that ROAR
  and all new and ongoing projects adhere to accountability requirements
  by initiating end of programme and learning evaluation and conducting
  relevant evaluations for ongoing projects to meet HelpAge standards.
• Assist in coordinating assessments, evaluations and performance evaluation tasks including planning and reporting on the same.
• Assist in the development of TOR for external surveys and consultant recruitments/ selection.
• Assist in coordinating the review all survey reports prepared to ensure quality and accurate reporting.

Learning, Accountability and Capacity Building

• Ensure the regional ROAR Results Framework is regularly updated and
  give support to regional programme staff on data collection, analysis
  and update of country specific Results Framework.
• Provide relevant evidence for learning from projects.
• Share learning and provide constructive comments to colleagues in order to ensure programme quality.
• Ensure
  Sex, Age, Disability Disaggregated Data (SADD), Accountability and
  Gender standards are consistently adhered in programme delivery.
• Build capacity of staff through training to ensure adoption of new data monitoring tools and quality of data collected.
• Keep
  abreast of new approaches and tools on M&E and provide training to
  HelpAge staff as requested. Enable staff to monitor and evaluate their
  own efforts, gather relevant data and produce required progress reports.
• Regularly
  collect data on and analyse the Complaints Reporting and Feedback
  Mechanism (CRFM) accountability data to facilitate quality improvement.

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Skills and experience required

• Masters or Bachelor’s Degree in Statistics, Economics, Monitoring & Evaluation, Demography, Development Studies.
• Demonstrated experience in data processing and management of large-scale surveys.
• Demonstrated
  experience of statistical packages and/ or data analysis software
  (e.g., KoBo Collect, SPSS, Excel, Epi Info, SMART, STAT 01) and advanced
  computer skills (word-processing, spread sheets, and databases) are a
  must.
• At least 4 years’ direct experience in a position of monitoring and evaluation of large-scale projects.
• Strong
  experience in conducting a research study including the entire
  evaluation cycle, from design and formulation to implementation,
  analysis and presentation of results and recommendations.
• Must be result focused and be able to work under pressure and tight deadlines.
• Excellent interpersonal skills and the ability to work well within a multi-cultural team environment.
• Strong analytical skills.
• Technical knowledge and experience in implementation of gender and disability sensitive approaches is a plus.
• Basic
  knowledge of Accountability Standards and Humanitarian principles
  including the Code of Conduct, Protection of beneficiaries, Age and
  Disability Inclusion in Humanitarian activities.

Key Behavioural
Competencies
At
HelpAge International, we believe in the importance of empowering our
people to be change makers and leaders at all levels. We expect our
people to embrace and live our values, challenging themselves every day
to identify issues that are most important to older persons and their
communities, and to make an impact that matters.
In addition, as an HelpAge employee you are expected to:

• Working
  Collaboratively with Others: Work collaboratively, building mutual
  trust and respect, with external organisations and partners to achieve
  our strategic aims and objectives; being accountable for the work we do
  together.
• Adaptability and Flexibility: Adapt to new directions
  or opportunities arising within the organisation and in our work area;
  being flexible in our role, constantly using the feedback to learn more
  and evolve further.
• Supporting and Facilitating Change: Lead
  behavioural and cultural change through embracing a supportive,
  collaborative and highly inclusive environment where everybody feels
  supported, respected and engaged.
• Extend HelpAge’s Reach and
  Impact: Extend HelpAge’s reach and impact by creating and identifying
  new business development opportunities and building relationships with
  new partners.
• Diversity and Inclusion: Lead and promote a
  culture of including the voices of older people across our support,
  convening and thought leadership roles, in a way that is transformative,
  empowering and highly inclusive of those marginalised by gender,
  economic status, disability and other factors of discrimination.
• Leading
  Others (for managers): Demonstrate strong leadership to own
  unit/department and manage people in a well and reputable manner. Create
  an atmosphere of trust and an enabling environment where staff can
  contribute their best and develop their potential.

Safeguarding
HelpAge
International is committed to safeguarding the communities with which
we work, our partners, staff and any others who we come into contact
with. The post holder will also be responsible for:

• Preventing harm and abuse from our people, operations and programmes to anyone that encounters our work.
• Reporting all safeguarding incidents you see, hear, hear about or suspect, using our internal reporting mechanism.
• Complying with all safeguarding framework policies and practices.
• Completing mandatory training courses relating to our safeguarding policy framework and complying with HR vetting procedures.

SAFER RECRUITMENT
All
employments at HelpAge International will be subject to satisfactory
references and appropriate screening checks, which can include
misconduct disclosure schemes and terrorism finance checks.

How to apply
Interested and qualified candidates are encouraged to submit their CV & Cover Letter to Jobs@helpage.org before the deadline of 05th May 2024. Due to the volume of applications received, only shortlisted candidates will be contacted.
Go to our Homepage To Get Relevant Information.