Senior Secretary at The Emirates Group Tanzania

Job Purpose
To
provide administrative and secretarial support to the Country Manager
and the Administration team, ensuring smooth daily operations and
accurate record-keeping within the relevant systems.

Job Accountabilities

• Establish
  and maintain effective filing and document management systems—both
  physical and digital—to ensure accurate, up-to-date, and easily
  retrievable records. Maintain and regularly update shared drives for the
  Country Manager and Administration team.
• Coordinate training
  logistics by liaising with relevant departments to identify training
  needs for new and existing staff, and support the arrangement of
  appropriate training solutions.
• Manage the daily schedule,
  meetings, travel arrangements, and appointments for the Country Manager,
  ensuring all communications are well-coordinated and prioritized.
• Act
  as a point of contact between the Country Manager’s office and
  internal/external stakeholders. Support coordination of departmental
  activities and ensure timely dissemination of important information.
• Ensure
  confidentiality and proper documentation through accurate
  record-keeping, adherence to data protection protocols, and readiness
  for quality audits.
• Monitor and manage office inventory,
  including stationery and handouts, ensuring minimum stock levels are
  maintained. Support event coordination by compiling invitation lists and
  ensuring timely distribution of invitations for internal or external
  events.
• Maintain professional and cooperative relationships with
  senior managers and stakeholders, staying informed about departmental
  activities to effectively support office operations.
• Provide
  administrative support in matters related to office refurbishment,
  communication charges, rentals, and other logistical needs in
  coordination with relevant department

To provide administrative
and secretarial support to the Country Manager and the Administration
team, ensuring smooth daily operations and accurate record-keeping
within the relevant systems

• Ability/Skills: Has to have a good command of written and spoken English.
• Should have the ability to interact with internal and external clients in a professional manner.
• Must be organised, proactive and able to work under pressure.

Qualification

• Administration. General administration
• 12 Years schooling or equivalent
• Knowledge: Proficient in MS Office software like MS word, MS excel, PowerPoint.
• Must have the right to live and work in Tanzania

Salary & benefits

• Competitive Salary