Finance Coordinator at Danish Refugee Council (DRC) May 2025

Founded in 1956, The Danish Refugee Council (DRC) is a
humanitarian, non-governmental, non-profit organization providing direct
assistance to conflict-affected populations – refugees, internally
displaced people (IDPs) and host communities – in more than 40 countries
around the world. DRC has been implementing emergency response projects
in Tanzania since the onset of the Burundi refugee crisis in 2015 in
three refugee camps in the Kigoma Region at the border with Burundi.
DRC’s integrated projects for refugees, asylum seekers and host
communities comprise sectors such as Camp Coordination and Camp
Management (CCCM), Protection (CBP, PSN, GBV, CP and Legal), Shelter and
infrastructure, and Economic Recovery.
Overall purpose of the role:
This is a senior Finance
position for an experienced person with the ability to look at the
bigger picture while being able to deliver hands-on results. In support
of the Finance Manager, the Area based SMT and the Area Manager support
the DRC operations within Tanzania (Kigoma region) with a key focus on
the Accountancy including assessing the reliability of the financial
control systems as a whole. This position identifies and implements
measures needed to ensure that the financial systems are functioning at
the desired levels of efficiency, effectiveness, accountability and
compliance.

This role has an area office focus and ensures
compliance to DRC procedures and guidelines set at HQ and Regional
Office levels and within the country, as well as compliance with
relevant Tanzania Laws and regulations (NSSF, Taxation, Labour Law). The
role contributes to the development of strategies, which are translated
into SOPs. The role subsequently ensures compliance with these SOPs. The role provides support and/or technical guidance to country operations.

Main Responsibilities:

• Review
  and validation of financial records for compliance with DRC’s
  Operations Handbook and donor policies and procedures for all support
  units (supply chain, HR, finance, and admin).
• Lead the process of submitting Financial Statements on an annual basis, liaising with the audit firm and RO/HQ to ensure
• All information is accurate, complete and in full compliance with Tanzanian rules and regulations.
• Implement recommendations of the tax compliance self-check to ensure full compliance with Tanzanian Law.
• Build capacity of Finance/programmes on compliance issues and audit findings
• Build capacity and understanding of partners to ensure financial compliance and rigour.
• Working with Grant, support the financial vetting of CSO potential partners.
• Serve as the focal point for project specific external audits and follow up on audit recommendations.
• Ensure all required documentation for financial audits in cooperation with Coordination staff and HQ is available.
• Serve
  as focal point for local partners, review financial report and provide
  training to partners on budget Preparation, budget management/follow up
  and financial reporting…
• Support the Finance Manager and Area
  Manager with development of SOPs and localized policies as needed based
  on identified gaps in organizational policies or based on local
  requirement.
• Coordinate and Conduct BFU review meetings with
  PMs, PCs and TLs every month and follow up on any BFU action points and
  work on BFU rebooking’s.
• Ensure all Finance actions for monthly BFU meetings are addressed on time before the next BFU meetings including rebooking.
• Ensure staff salary forecast on BFU’s is completed before BFU meetings and
• Liaise
  with relevant Managers on key financial issues including spending for
  all programs in the country, including co-funding, key variances and any
  remedial action any remedial action.
• Update BI reports reports on monthly basis and share with Project Managers, Team Leaders and Project Coordinators
• Update
  audit matrix regularly and follow up with Program staff and support
  staff on implementation of audit recommendation to ensure.
• Maintain
  continuous overview of salary allocation/coverage and keep management
  informed of any salary gaps identified in advance/unfunded position
  implementation is on track.
• Lead finance Kick-off and project close out meetings
• Creates
  partner monthly expense journal in dynamics on time and ensure release
  of partner instalment is done according to the instalment plan
• Communicate
  with partner all financial related findings and recommendations to
  improve financial systems, performance and compliance with donor
• Prepare
  monthly cash advance report every month on the 5th and follow up with
  staff to ensure staff advances are settled within the same month.
• Share financial data with Grants for Quarterly and annual NGO reports
• Work
  on resource scheduling for all staff, generate timesheets in dynamics
  and ensure staff salaries are proportionally apportioned to all projects
• Ensure
  compliance with country’s financial obligations such as taxes,
  statutory returns, annual Financial Statements and NGO report.
• Review payment vouchers and ensure accurate budget codes are used
• Post journals in dynamics
• Perform any other task as assigned by the Finance Manager

Experience and technical competencies: (include years of experience)
Experience and Technical Competencies:
To
be successful in this role we expect you to have at least 5 years of
experience in a relevant field. Moreover, we also expect the following:

• A Master’s Degree or advanced professional qualification in Finance or similar sector.
• At least 3 years’ experience working in compliance functions in the finance field at a similar level position.
• If not compliance related experience, at least 5 years working in Finance field (general).
• Experience working for a large INGO, with in depth knowledge of INGO rules, regulations, policies and procedures.
• Experience and expertise in the use of financial system software, preferably a Microsoft ERP system.
• Full professional proficiency in English and Kiswahili is required.
• In this position, you are expected to demonstrate DRC’ five core competencies:

Languages: (indicate fluency level)

• Fluency in written and spoken English.

Information

• Employment category: Band G
• Reporting to: Finance Manager
• Technical Line Manager: Head of Support Services (HOSS)
• Unit/department: Support/Finance
• Location: Kibondo

Key stakeholders: (internal and external)
Internal

• Programme staff
• Human Resources
• Procurement and Logistics
• Finance staff

External

• Relevant stakeholders
• Suppliers