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Danish Refugee Council |
Jobs in Tanzania 2024: New Job Vacancies at Danish Refugee Council (DRC) 2024
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Danish Refugee Council (DRC) Tanzania Jobs 2024
HR Manager at Danish Refugee Council (DRC) July 2024
Department Tanzania
Workplace Kibondo
Contract Type National contract
Founded
in 1956, The Danish Refugee Council (DRC) is a humanitarian,
non-governmental, non-profit organization providing direct assistance to
conflict-affected populations – refugees, internally displaced people
(IDPs) and host communities – in more than 40 countries around the
world. DRC has been implementing emergency response projects in Tanzania
since the onset of the Burundi refugee crisis in 2015 in three refugee
camps in the Kigoma Region at the border with Burundi. DRC’s integrated
projects for refugees, asylum seekers and host communities comprise
sectors such as Camp Coordination and Camp Management (CCCM), Protection
(CBP, PSN, GBV, CP and Legal), Shelter and infrastructure, and Economic
Recovery.
HR Manager is responsible
for ensuring that DRC’s HR functions are carried out effectively across
the country operation, in order to achieve the organization’s
objectives. The HR manager is responsible for ensuring that every
manager in the country operation can receive both strategic and
operational sparing and support.
Main Responsibilities:
Responsibilities:
Management & Coordination
- To
ensure the efficient management of the staff members of the HR
Department in the country office: this includes daily supervision of the
tasks, follow-up of the targets defined and lead over the performance
and development appraisals; - To regularly visit the DRC offices
and areas of the country operation and to provide technical guidance and
oversight to HR duty bearers and contributors at base/ area level.
Recruitment and Selection
- Drive
and support recruitment and selection activities by planning and
assessing staffing needs. This includes ensuring the best available
staff are recruited and retained for DRC, improving the Gender and
Diversity ratio within the team and hiring more persons living with
disabilities. - Advertise positions and assist with scheduling the interviews; Participate in interview panels when needed
- Ensure
compliance with recruitment process by quality checking the job
adverts, posting the job adverts on internal and external job boards,
support with sending the electronic form for reference checks, and
issuing the offer letter after the process is concluded; - Ensure
all unsuccessful are being notified; the interviewed candidates are
notified by the hiring manager and all the rest are notified via an
automatic reply via the recruitment system - Document and file the recruitment process
- Provide recruitment overview for senior managers
People Planning
- Work
with the senior management team and senior staff on a number of
initiatives related to employees including the facilitation and
implementation of Staff Development plans which derive from the yearly
performance process - Keep well maintained staff files on all DRC
staff, including noting down important discussions that HR and staff
have for future reference and to avoid misunderstandings - Build
strong working relations between HR and all DRC staff with the objective
of facilitation of discussions on all matters considered important to
DRC staff including Management. From these discussions actionable
objectives will be set for follow up - Ensure managers have created job descriptions for the employees, and store them on the personnel file
- Ensure oversight and consistency in position titles and grades, across all field locations.
- Support senior management in workforce planning, succession planning and mobility within DRC country operation(s)
- Support management in restructuring and down- and/or upsizing
- Planning and budgeting for the HR function in the country
Performance
- Ensure that there is a yearly cycle for performance appraisals in the country operation
- Ensure both probation and performance appraisals are done in the country operation by monitoring Dynamics
- Advice
managers on poor performance and ensure the documentation stored on the
employees’ s-file is stored properly; act as an impartial mediator in
the process - Prepare legally compliant letters in consultation with internal or external legal advisors
- Advice managers on Code of Conduct cases in relation to potential disciplinary action
Development
- Drive the induction process in the country operation
- Drive
the coordination of international staff pre-arrival process, arranging
induction schedule, office & guesthouse tour, conducting
internationals staff HR induction and maintaining oversight of
logistics, visa/entry process and travel arrangements. - Advise managers or staff on how to fund training and development opportunities
- Ensure exit interviews are conducted by establishing a process of informing managers to perform the exit interview
- Ensure exit forms are issued and send to exiting employees
- Coordinate team related needs and training
Well-Being
- Source insurance or other health option for national staff
- Guide managers on stress management
- Follow-up on DRC voices
- Ensure
HR is accessible for all staff on HR matters relevant to them by
building strong in person working relations through frequent in person
team meetings
Contracts and Compensation
- Issue offer letters for national and international employees
- Manage the full contract process for national employees including contracts, extensions, addendums, and resignations
- Request international contracts to be done by HQ
- Negotiate terms of employment for national employees
- Ensure that the terms of employment for national staff are localised
- Lead salary benchmark process every two years or more frequently if needed
- Develop and maintain salary scale
- Administer payroll for national staff
- Maintain Dynamics data for national staff and update some of the data for international staff (the second is clearly defined)
HR Policies and Support
- Maintain and update Staff HR Handbooks as necessary
- Provide
the Area Operation Management Team with Monthly HR reports that will
allow for strategic decision making on relevant HR matters - Proactively
pursue continuous process improvement in HR related practices in order
to enhance the quality and efficiency of output/delivery - Produce the necessary policies and guidelines to reflect the local requirements
- Localization of the global policies and ensuring that the local labour law is taken into account
- Ensure managers are familiar will the necessary tools and procedures within people management
- Ensure to request technical support from either the region or HQ
- Manage the HR team in the country office and ensure they are capacitated to perform their job
- Respond to audit requests
Code of Conduct (CoC)
- Be one of DRC’s CoC Ambassadors
- Function as the CoC Registrar as part of DRC’s CoC system
- In
consultation with Senior Management lead on the process of warning
letter issuance, conducting Hearings and all other CoC processes that
ensure strict adherence to DRC’s CoC is abided by at all times. - Liaise with DRC’s lawyer on all HR matters.
Experience and technical competencies: (include years of experience)
- Minimum 6 years working experience in HR with at least 2 years in a senior HR management role within an NGO.
- Demonstrated understanding and working knowledge/experience of Human Resources Management principles, concepts & processes.
- Excellent skills in handling and advising on complex people management issues.
- Good facilitation skills and ability to deliver induction briefing/training.
Education:
- Postgraduate degree in the field of strategic human resources or business management, or similar
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Languages:
- Full proficiency in spoken and written English
Information
Employment category: Band F
Reporting to: HOSS
Technical Line Manager: HOSS
Direct report: HR & Admin Officers, HR & Admin Assistants, HR & Admin Team Leaders
Unit/department: Support Services
Location: Kibondo
- SMT
- HR Region and HR HQ
- External legal advisor
- HR in the area offices
- All managers
DRC as an employer
By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:
- Professionalism, impact & expertise
- Humanitarian approach & the work we do
- Purpose, meaningfulness & own contribution
- Culture, values & strong leadership
- Fair compensation & continuous development.
DRC’s capacity to ensure the protection of and assistance to refugees,
IDP’s and other persons of concern depends on the ability of our staff
to uphold and promote the highest standards of ethical and professional
conduct in relation DRC’s values and Code of Conduct, including
safeguarding against sexual exploitation, abuse and harassment. DRC
conducts thorough and comprehensive background checks as part of the
recruitment process.
Providing equal opportunities
We
are committed to creating an inclusive and positive work environment
based on mutual respect for all employees. All applicants are considered
for employment without attention to race, age, ability, ethnicity,
nationality, religion, gender identity, sexual orientation, marital
status, or any other factor. At DRC we celebrate diversity and
appreciate our employees for the people they are and their unique
skills, backgrounds, and perspectives. We encourage all interested
candidates to apply.
Promoting high standards
DRC’s
capacity to ensure the protection of and assistance to refugees, IDP’s
and other persons of concern depends on the ability of our staff to
uphold and promote the highest standards of ethical and professional
conduct in relation DRC’s values and Code of Conduct, including
safeguarding against sexual exploitation, abuse and harassment. DRC
conducts thorough and comprehensive background checks as part of the
recruitment process.
Application and CV
Only motivated applications that address
the stipulated duties and meet the required qualifications, sent
together with a CV, will be considered.
DRC only accepts applications sent via our online-application form on www.drc.ngo under JOB.
Please submit your application and CV in English no later than 13th Au, 2024.