Administration & Logistics Officer at The Mott MacDonald Group Tanzania

• Provide support to the procurement activities.
• Liaise with finance team on payments to vendors/suppliers
• Monitor and keep accurate records of the Programme Asset & inventory Registers.
• Support the delivery arrangements of all goods including printed materials.
• Establish
  a good working relationship with suppliers, including the establishment
  of maintenance agreements for items such as generators, ICT equipment
  etc.

Events and Logistics

• Supporting the Technical Team in the organisation of events, meetings and workshops.
• Liaising with hotels and accommodation providers
• Support
  the Operations Manager and Assistant Project Manager in the effective
  mobilisation of international staff and sub-consultants coming from
  overseas, including
• Communications with UK team members for support with visa applications, flight bookings, and security briefings.
• Management and timely communication of local arrangements such as airport transfers and hotel bookings.
• Supporting the development and regular update of welcome packs and induction information.

Recommended:

• Supporting sub-consultants with their administration and other arrangements
• Managing the mobile communications (office phones, phone credit, internet, etc)
• Manage meeting room bookings, and ensure the room is set up as per need.
• Maintain operations records in accordance with Mott MacDonald processes and procedures
• Supporting
  in the ethics, transparency and accountability principles of the
  Programme and of Cambridge Education (Mott MacDonald);
• Be
  proactive and responsive to performing any other duties and
  responsibilities as assigned by the Operations Manager or Senior
  Management Team.

Recommended:
CHECK SCHOLARSHIPS OPPORTUNITIES TO STUDY ABROAD CLICK HERE!

Candidate Specification

• ​​​​​Proven experience in an administrative or operations role
• Experience in finance e.g., supporting payments, handling petty cash etc. highly desirable
• Experience handling logistical challenges in Tanzania and in negotiating to ensure efficient use of resources
• Experience of organizing events – managing bookings, invitations, advertising, printing, and on-the-day requirements
• Ability to priorities and work under pressure.
• Ability to work in a collaborative team setting.
• Proficient in using MS packages, particularly Word, Excel and PowerPoint
• Strong organizational skills, reliability, and adherence to ethical standards
• Excellent verbal and written communication skills
• Fluency in written and spoken English, Kiswahili preferred

NEW TANZANIAN JOBS, INTERNSHIPS AND VOLUNTEERING OPPORTUNITIES 2023 (1,475 POSTS)

Experience

• Experience of public sector (Governmental) processes e.g., for invitations to an event, or for requests to high-level officials
• Experience of working on donor-funded programmes in multi-national teams
• Knowledge
• Basic knowledge of the Education Sector in Tanzania
• Ability to draft letters in English and Swahili
• Ability to draft processes and procedures in English and Swahili

Recommended:
Free
CV Writing and Download, Cover/Job Application Letters, Interview
Questions and It’s Best Answers plus Examples. Click Here!

Qualification

• Bachelor`s degree in Administration studies, Logistics or related field

Work location: Singida or Katavi or Mara.
Application closing date: 13th October, 2023.