Country Human Resources Officer at Plan International Tanzania

Plan International

Country Human Resources Officer
Country Human Resources Officer at Plan International Tanzania February, 2023
Date: 13-Feb-2023
Location: Dar es Salaam, Tanzania
Company: Plan International
role PURPOSE
Plan
International is an independent development and humanitarian
organisation that advances children’s rights and equality for girls.
Plan has over 80 years’ experience and works in more than 75 countries
across the world. We strive for a just world, working together with
children, young people, our supporters and partners.
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Plan
International has been working in Tanzania since 1991. Our work
supports marginalised children and youth, especially adolescent girls,
to grow up physically and mentally healthy and ready to shape their
future. We create an enabling environment and empower girls to be active
drivers of change in realising their rights. We prioritise working with
partners, and ensuring all of our work is evidence based.

This
role will provides technical guidance and administrative support towards
key Country HR processes in accordance with Plan’s HR principles,
policies, best practices and standards.

Dimensions of the Role
The
position holder reports to the HR Specialist, does not approve budgets
and payments but may be required to make plans that involve use of
finances allocated to the HR department. Has no direct report and will
be working directly and indirectly with the external HR stakeholders in
staff relations matters.
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Accountabilities

• Timely
  preparation of quality HR correspondence and packages relating to staff
  recruitment, contract termination, promotions, transfer, salary
  adjustment, employee requests, background checks, and separation in line
  with Plan policies and standards.
• Recruit right candidates for
  the right positions (A, B, C1) at the right time using non
  discriminatory recruitment processes taking cognizance of Plan’s
  commitment to child protection, diversity and inclusion.
• Responsible
  for managing staff data in the HRIS including staff hiring, data
  update, orientation and troubleshooting system issues.
• Conduct periodic reviews country employee database in HRIS and staff file records for completeness.
• Plan
  and follow up the induction process in coordination with line managers
  to ensure completeness and in accordance with the PII induction
  processes.
• Provide periodic support to the emergency team
  specifically on recruitments, contracts, disciplinary, performance
  processes and orientation of key policies and guidelines.
• Facilitate
  effective leave planning, monitoring and management purposes in line
  with the HR Policy Manual provisions while reviewing leave
  schedules/reports for completeness & adherence to plans.
• Provide support in HR budget preparation and monitoring of related expenses.
• Work
  closely with Medical insurance while acting as a focal point to ensure
  staffs are getting the required services in line with the policy.
• Provide
  support in identifying and addressing HR risks, clarify policies and
  provision of general support to staff in relation to bank loans, Pension
  fund, WCF etc
• Promotes and abides by Plan policies and
  procedures including but not limited to child protection, code of
  conduct and mandatory reporting responsibilities.

Ensures that Plan International’s global policies for Child Protection
(CPP) and Gender Equality and Inclusion (GEI) are fully embedded in
accordance with the principles and requirements of the policy including
relevant Implementation Standards and Guidelines as applicable to their
area of responsibility. This includes, but is not limited to, ensuring
staff and associates are aware of and understand their responsibilities
under these policies and Plan International’s Code of Conduct (CoC),
their relevance to their area of work, and that concerns are reported
and managed in accordance with the appropriate procedures.

Key relationships

• Medium contact with line management and staff
• Medium
  contact with service providers such as medical providers, banks,
  pension funds, WCF, recruitment agencies

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Technical expertise, skills and knowledge
Essential

• A degree in Human Resource Management, Administration or Social Sciences
• Good understanding and application of country labour laws Good thematic knowledge in the field of human resources
• Excellent communication, analytical, problem solving skills facilitation and influencing skills
• High degree of confidentiality and integrity
• Strong planning and organizational skills
• Proficiency in MS office tools

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Plan International’s Values in Practice
We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

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Physical Environment
Typically office environment with periodic support visits to Program Units and the emergency program

Level of contact with children
Low contact: No contact or very low frequency of interaction