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Terms of Reference for
Consultancy Service for Endline Survey for the Gunvor CRP “Alumni Agents
of Change” Project implemented in Arusha Region
Reference Number: HIHEA/TZ-01/2023
Hand in Hand Eastern Africa (TZ), P.O.BOX 7152, Arusha. Tel: +255 743 720 805,
Summary of the Consultancy Services
Term of Reference is associated with a call for a VAT registered firm
based in Tanzania to provide consultancy services to Hand in Hand
Eastern Africa (TZ) by conducting an endline evaluation of the
Gunvor CRP “Alumni Agents of Change” Project implemented in Arusha
District, Arusha Region.
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Consultancy Title Consultancy Service for Endline Survey for the Gunvor CRP “Alumni Agents of Change” Project implemented in Arusha Region
Geographical location Arusha District, Arusha region
Appointment type and duration Fixed Term Contract
Expected commencement date March, 2023
Application deadline March 12th, 2023
in Hand Eastern Africa Tanzania is a registered Non-Governmental
Organization (NGO) in Tanzania with headquarters in Nairobi, Kenya. HiH
EA (TZ) is part of the Hand in Hand International which works with the
marginalized, vulnerable poor rural and peri-urban smallholder farmers
(80% women) to help them uplift out of poverty through the power of
enterprises and job creation. The organization started operations in
Kenya in October 2010, and started its operations in Tanzania in 2018,
and works in Arusha and Kilimanjaro regions with its headquarters in
Tanzania being based in Arusha region. It has mobilized over 28,386
members into different projects implemented in Tanzania; 18,411
enterprises have been created/enhanced so far and 25,486 jobs have been
Hand in Hand International, based in London, provides
support to Hand in Hand Eastern Africa (TZ). The Hand in Hand model is
based on setting up or mobilizing self-help groups that act as savings
groups, delivering enterprise skills through training, promoting
financial access and providing linkage to broader markets.
3.1 The project and how it evolved
project aimed to support community members in Arusha district with
entrepreneurial skills to launch and/or strengthen their own small
businesses and thereby increase their income and financial resilience.
The project aimed to support 3,240 people (2,592 Women; 648 Men) for 3
years. Training programs were built on the HIH’s Eastern African
four-step approach: self-help group formation, capacity building, access
to credit / savings, and market linkages. The training programs were
delivered through seven core training modules. The project focused on
the use the former hand in hand trained members to be as Alumni Agent of
Change. This means that, Alumni Agent of change (Community Resource
Person) were responsible on mobilizing members and training members on
two modules (Group formation & Saving Resource Mobilization). After
the two modules then HIH Staff were responsible for training the
remaining five topics of HIH Modules therefore, the project engaged 9
CRP`s who were supervised by 3 BRO`s. It is expected that, by the end of
the project in May 2023, the project will generate
income for 3,240 (2,592 Women, 648 Men) members (beneficiaries) by
building their financial management and entrepreneurial skills which
will , increase their financial resilience and quality of life
as well as contribute to their ability to exit the poverty cycle.
The project is also expected to support the creation of 2,268
enterprises and 2,948 jobs. So far, the project has created 158
Self-Help Groups with 3,274 members (1,702 Women, 271 Men, including
1,081 youth women and 220 youth male).
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Scope of the Evaluation
4.1 Purpose and key questions
4.1.1 The objectives
overall objective of this consultancy is to conduct an endline
evaluation for the Gunvor CRP “Alumni Agents of Change” project against
the OECD DAC evaluation criteria: relevance, coherence, effectiveness,
efficiency, impact and sustainability. This will encompass:
Comparative analysis of endline data against baseline and midline data on output and outcome indicators
Critical assessment of the project design and delivery, identifying key challenges and successes
Do-no-harm checks for any unintended / negative consequences of the intervention
and recommendations for improvements to implementation strategies,
essential exit plans for sustainability of results and for future
projects that can be drawn from this project.
4.1.2 Criteria and questions
The report should be structured around and clearly answer the following evaluation questions:
- To what extent did the intervention objectives and design respond to beneficiary needs?
- To what extent did the intervention objectives and design align with local government policies and priorities?
- Did the project demonstrate a good CRP approach?
what extent did the project harmonize and coordinate with relevant
actors for example government, FINCA, Echo East Africa, Mviwa Arusha,
Ruconet and Mkojera Company LTD in the implementation area?
- To what extent did the intervention add value while avoiding duplication of effort?
what extent did the project achieve its intended outputs and outcomes,
as defined by its performance indicators in the project MEL Plan? (Note:
MEL plan with list of indicators will be provided to the successful
consultant candidate. The evaluation report must include all indicators
and the data must be collected, analyzed, and reported according to the
- To what extent did project outcomes differ for men and women?
what extent are the outputs being produced in a cost-effective manner?
To what extent are the outputs and objectives achieved on time?
- What are the most significant changes in members’ lives as a result of the training?
- To what extent did the intervention address gender gaps, and what remaining aspects need to be considered for future projects?
- Did the intervention have any unintended and/or negative consequences?
likely is it that the intended and unintended positive effects or
impacts of the intervention will continue beyond the project lifespan?
scope of this assignment is conducting an endline evaluation for
the Gunvor CRP “Alumni Agents of Change” project implemented in Arusha
Region using a mixed-methods approach; which includes the following
- Review the project documents (e.g., the proposal,
logic model, MEL Plan, indicator tracking table, baseline and midline
datasets and reports, case stories, and budget).
- Prepare an
inception report, including the detailed methodology, data sources and
sampling approach, data collection tools closely aligned to the baseline
and midline tools, and field data collection work plan (road map)
- Hiring and training enumerators, conducting pilot study, and producing pilot report.
visits to observe the project interventions (business practices) on
the ground for lessons learnt, key achievements and challenges
data collection (for output and outcome indicators). This will
include a survey, KIIs/IDIs, and FGDs with key project
stakeholders, community groups and/or target beneficiaries.
- Data quality assurance including regular (daily) checks during field data collection and cleaning of data following collection.
the endline evaluation report, incorporating both quantitative and
qualitative findings aligned with the performance indicators as per the
project MEL Plan
- Present the key findings and recommendations of the endline evaluation in a meeting or workshop with the project team
5.1 Research designs
endline evaluation will use both qualitative (KII/IDI, FGD,
observation) and quantitative (survey, project records) methods to
assess the project results (outputs and outcomes) . Data will be
collected from the project locations in Arusha region (Laroi, Oljoro,
Mateves and Kisongo wards in Arusha Rural District). The selected
consultancy firm will prepare the study methodology, adapt the
baseline/midline data collection tools and prepare further tools where
necessary. The baseline and midline methodology and relevant tools will
be adjusted in consultation with Hand in Hand Eastern Africa (Tanzania),
which will be further pilot tested, and finalized before the study. All
data collection tools and subsequent revisions must be approved by Hand
in Hand Eastern Africa (Tanzania) prior to the commencement of data
All primary data collected during the
course of the evaluation must facilitate disaggregation by gender,
gender of the head of household, age, and business sector . Data
triangulation is expected for this evaluation; the secondary data
available is expected to provide additional insight towards the
triangulation of the collected data. A range of project documentation
will be made available to the selected firm, which provides
information about the project design, implementation and progress,
including the baseline and midline datasets for comparative analysis.
The evaluation firm is required to adhere to the Hand in Hand Eastern
valuation activities, minimizing the collection of any non-essential
personally identifiable information and ensuring secure storage and
transfer of data. In addition, the consultancy firm is expected to
explore any personal and professional influence or potential bias among
those collecting and/or analyzing data and mitigating them ethically.
5.3 Ethical Considerations
is expected that the evaluation will be conducted under the guidance of
ethical considerations, which includes an adherence to the principles
of openness of information given; sensitivity about gender, inclusion
and cultural contextual contexts; reliability and independence of
findings and conclusions as well as confidentiality of information and
data protection. Informed consent must be provided by all respondents
for qualitative and quantitative studies.Expected Deliverables
The evaluation deliverables and due dates (subject to the commencement date of the evaluation) are outlined below.
Deliverables and due dates
|The consultancy firm is contracted and commences work March/April, 2023
|Inception report. To include:
– Evaluation objectives and evaluation questions (as specified in the ToR)
– Description of the methodology, data sources, and sampling considerations
– Risk and issue management plan
– Work plan
– Report structure (Template to be provided by HiHEA (TZ)
– Draft and review of data collection tools
– List of enumerators plus their qualifications and experiences
| Data collection tools & evaluation question/indicator map
– Survey instrument (review and digitalize for Kobo Collect)
– Business practice assessment checklist
– FGD guides
– KII/IDI guides
– Case stories guide
Note: all questions in the data collection tools must be mapped to the
relevant evaluation question and/or indicator from the project MEL plan
|Training enumerators and Pilot study
|Data and analyses, including submission of anonymised raw & cleaned data in Excel format
|A draft evaluation report aligned to the template provided, including the following elements:
– Executive summary (max. 2 pages)
– Background description of the project and context relevant to the evaluation
– Scope and focus of the evaluation
– Evaluation methodology and limitations
– Findings aligned to each of the key evaluation questions & indicators
– Conclusions outlining implications of the findings
Annexes (Project workbook, evaluation TOR, inception report, study
schedule, data collection tools, list of people involved)
|Final endline evaluation report incorporating all the feedback from consultation on the Draft Evaluation Report
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Expertise and Experience
- A degree in Statistics, Econometrics, or Rural Development, or closed related degree
of 4 years’ experience in field research and monitoring and evaluation
of community projects, including conducting evaluations of a similar
- Solid understanding of project themes to include:
agriculture; small, medium and micro enterprises; economics;
and value chain analysis
- Experience working with
women’s economic empowerment or similar gender-focused projects,
including conducting gender-sensitive evaluations
- Excellent written and spoken English and Kiswahili languages
understanding of a variety of research designs, sampling strategies,
and data collection methods, including surveys, interviews, and focus
- Ability to conduct rigorous data quality checks and data cleaning
- Advanced qualitative and quantitative data analysis skills
- Experience with data visualization, able to create easy-to-interpret graphs and charts for project indicators
- Strong organization and management skills, able to remain on time and within budget while ensuring high quality delivery
- Experience working in or near project location in Northern Tanzania
- Experience in Results-Based Management approach
- Experience and ability of using digital data collection tools (including Kobo) and able to provide devices for data collection
- Should be a VRN registered firm and able to issue EFD receiptsApplication Instruction
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MODE OF APPLICATION
and qualified consultancy firms/ institutions or organizations should
submit a technical and financial proposal that presents a detailed
understanding of the TOR and evidence of successful completion of
evaluations of a similar nature and one sample of previous evaluation
report. Proposals shall be submitted via email: firstname.lastname@example.org by 12th March, 2023.