7 New Job Opportunities at Food for His Children (FFHC) Tanzania – Various Posts

7 New Job Opportunities at Food for His Children (FFHC) Tanzania – Various Posts
Overview
Food for His Children (FFHC) is a Christian community
development organization working to eradicate extreme poverty in rural
Tanzania.

OPERATIONS MANAGER
JOB TITLE: OPERATIONS MANAGER
POSITION: PAID (1)
Reports To Director of Partnerships & Program Development
Primary Responsibilities and Duties
This
position description is intended to describe the general nature and
level of work being performed by people assigned to this position. It is
not intended to be an exhaustive list of all activities, tasks, and
skills required of people in the position.
Business management and development 60%

• Support and strengthen the ministry so that it can represent Christ and
  function in a way that uses the resources God has provided in the way
  He intended. This requires prayer and focus on what God wants for daily
  operations.
• Oversee daily operations of the company and the
  complete scope of work supporting the organization’s mission and vision
  to surpass organizational goals
• Assist with strategic planning
  and organizational goal planning to generate improvements to existing
  programs and the Farm and Innovation Center and assist with development
  of new programs
• Utilize strategic planning to maintain high level functioning of the organization while remaining open to new opportunities
• Set comprehensive goals for performance and growth
• Make high-level decisions about strategies
• Communicates circumstances and events of operations to officers and other appropriate people to keep all apprised
• Partner
  with the Operations consultant & support the Director in building
  staff’s capacity and ability – assess their skills and help strategize
  ways to help them grow within the organization
• Analyze current
  processes and systems in the Karatu office then work with Operations
  Consultant & Director to recommend & develop plans for improving
  operational and administrative efficiency. Initial focus to be
  on:Office administration work flow – identify areas that need
  improvement o Bookkeeping – daily, weekly, and monthly processes
• Payroll checklist activities – ensure all components required by the government are paid correctly and on time)
• Evaluation of system needs and usage – proper use of equipment, office internet, etc.
• In
  conjunction with the Operations Consultant, develop process
  documentation to support key operational functions in Karatu office
• Ensure
  that financial tracking is being conducted on a regular basis to make
  sure the Karatu office stays within the approved budget amount
• Once assessment and recommendation are reviewed & approved by the
  Director and COO, work closely with the Operations Consultant to ensure
  alignment and smooth execution
• Ensure maintenance and security of equipment and motor vehicles
• Create reports for senior management, government and the Board of Directors
• In
  collaboration with US & Tanzania leadership, develop & execute
  new programs as required by the organization’s strategic plan and
  long-term goals
• In collaboration with US & Tanzania
  leadership, create an environment and culture that focuses on fulfilling
  the organization’s mission, vision, and values
• Partnering with
  the Director & Human Resource Specialist, oversee financial
  performance and risk profile while ensuring that all of regulatory
  obligations are met
• Monitor invoices, money handling procedures, accounting, bill payment and bank processes
• Prepare timely and accurate financial performance reports
• Support in the management of the organization’s fiscal activity, including budgeting, reporting, and auditing
• Ensure the timely submission of month-end financial and operational reviews
• Implement
  operating cost controls in the areas of staffing, supplies, purchased
  services, etc. and introduce tactical initiatives to address losses.
  Fixed asset management

Program evaluation 25%

• Improve methods to analyze data for program impact and evaluation
• Ensure quality metrics are achieved through community development best practices
• Ensure proper data collection and data accuracy
• Analyze organization processes to improve program impact, and staff performance and efficiency
• Support with implementing program design improvements
• Oversight
  and management of the organization’s Kobo Collect, the web-based
  database, including data entry, records maintenance and information
  management
• Evaluate processes for data collection and analysis and make recommendations for improvement
• In coordination with Director and US leadership, create an annual program evaluation plan

Project management 15%

• Oversee and manage special projects as decided by the Board of Directors and Leadership teams in US and TZ
• Partner
  closely with the Clerk of Works to oversee construction and project
  management activities for the Farm and Innovation Centre, ensure
  external contractors/vendors/suppliers are abiding by their contractual
  obligations Work with Director to involve the community leaders and
  district officials as needed
• Assist with establishing and implementing annual plans for departments

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Qualifications/Skills

• Desire to live and lead like Jesus, or Alignment with Food for His Children’s core values and beliefs
• Bachelor’s
  degree in Business Administration, Community Development, Nonprofit
  Management, Project Planning, Project Management, Accounting or other
  related field or equivalent work experience.
• Minimum five years of experience in Operations or relevant role
• Experience managing a team is highly preferred
• Three or more of the following describe you: strategic, achiever, problem solver, organized, analytical, strives for excellence
• Experience in program monitoring & evaluations
• Demonstrated competency in strategic planning and business development
• Excellent communication skills (written and verbal), time management and experience working with different cultures
• Experience managing organizational budget and bookkeeping
• Working knowledge of data analysis, performance/operation metrics, IT/Business infrastructure
• Proficient
  with computers and MS Office, and experience with software platforms
  like MS Office, Google docs, Survey platforms (Kobo, Google Forms, etc),
  Quickbooks and other database systems
• High attention to detail
  and a critical thinker with excellent organizational skills; ability to
  prioritize and execute tasks and to manage multiple, high priority tasks
• Self-motivated, self-starter and have the desire and ability to successfully work independently and as a part of a team
• Strong
  service and work ethic, ability to meet deadlines, and the ability to
  contribute to the overall quality and direction of the ministry
• Experience
  in evaluating, onboarding, training, supervising and motivating
  employees Valid driver’s license for motorcycles required

HUMAN RESOURCE OFFICER
JOB TITLE: HUMAN RESOURCE OFFICER
POSITION: PAID (1)
Reports To  Director of Partnerships & Program Development
Primary Responsibilities and Duties
Human Resources

• Using Jesus as an example, partner closely with the Operations Consultant to create a culture of excellence
• Mentor
  FFHC staff and volunteers to be Christlike and to identify and use
  their gifts and talents to further the organization’s mission and become
  all God created them to be
• Develop and implement HR strategies and initiatives aligned with the overall business strategy
• Manage
  the recruitment and selection process, develop job specifications as
  required, implement creative and resourceful ways to recruit new talent
• Support current and future business needs through the development, engagement, motivation, and preservation of human capital
• Develop and monitor overall HR strategies, systems, tactics, and procedures across the organization
• Oversee and manage performance appraisal for FFHC staff members, assist the Director
• as
  needed in formulating a standardized practice to review and evaluate
  personnel performance on a quarterly/semi-annually and annually
  basisMake sure all performance reviews are done on a timely manner
• Recommend
  creative and effective solutions to drives high performance (not only
  fiscally based, but in accordance with the values of FFHC)
• Assess training needs for staff, recommend programs to Director, Chief Operations Office
• Manage
  disciplinary procedures when necessary to ensure all staff works
  adheres to organization’s policies and values. When any staff members
  require disciplinary action to take place, ensure to alert the Director
  and carry out the plan in a timely manner
• Employ various initiatives to coach employees to optimize their capabilities
• Ensure the organization is staffed with well-trained, qualified, engaged and motivated employees
• Work
  closely with the executive management team to develop effective hiring,
  training, and compensation plans to retain our quality talent; and lead
  and mentor staff, engaging and empowering them to be successful in
  serving program beneficiaries and other stakeholders
• Provide relevant professional development training to employees
• Ensure
  new staff completed required legal and company documents on the first
  day of work and that they abide by FFHC’s Code of Ethics
• Complete employee onboarding and training in collaboration with the Director

Policy and Procedures

• Assist in creating efficient internal processes, policies and
  procedures for the organization and ensure they are followed by staff
  members
• Establish policies and procedures that promote organizational culture and vision
• Implement
  a method to review legal documents related to personnel matters and
  ensure compliance with local and national policies, regulations, and
  laws in Tanzania
• Assure all legal and regulatory documents
  related to labor laws and requirements are filed and monitor compliance
  with laws and regulations
• Manage contract negotiations, contract review and statutory compliance with vendors/suppliers related to staff matters
• Review
  current business strategies, plans and policies, make recommendations
  for improvement working collaboratively with the Director, US COO and US
  Executive Director

PayRoll, Timesheets, & Personnel Expense, & Office Supplies Management

• Manage timesheets and payroll – ensure that staff members are paid for the times worked
• Manage and track annual leave, sick time, and medical benefits – ensure all staff follows the procedures as outlined to them
• For staff members that opted to deduct their loan payments from their salaries, ensure this is done properly and correctly
• Make sure all payments to government authorities related to payroll is done correctly and on time
• Monitor and track staff members expenses for travel, fuel, motorbike repairs, meals, etc are done accurately and on time
• Office
  supplies (including printer papers, ink, teas, sugars, etc) are under
  this position’s responsibility to ensure proper tracking and management

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Qualifications

• Desire to live and lead like Jesus, or Alignment with Food for His Children’s core values and beliefs
• Bachelor’s
  degree in Business Administration, Community Development, Nonprofit
  Management, Human Resources, or other related field or equivalent work
  experience.
• Minimum three years of experience in Human Resource role
• Experience managing a team is highly preferred
• Demonstrable experience with human resources metrics
• Knowledge of HR systems and databases
• Ability to architect strategy along with leadership skills
• Excellent active listening, negotiation, and presentation skills
• Competence to build and effectively manage interpersonal relationships at all levels of the company
• In-depth knowledge of labor law and HR best practices
• Ability to analyze trends in compensation and benefits in Tanzania, specifically in Karatu and Arusha
• Three
  or more of the following describe you: people-oriented, organized,
  achiever, problem solver, organized, empathetic, strives for excellence
• Experience in managing conflict and promoting resolutions to stressful situations
• Demonstrated competency in working in human resource related field
• Excellent communication skills (written and verbal), time management and experience working with different cultures
• Experience managing organizational payroll, timesheets, insurance/benefits, expenses
• Proficient
  with computers and MS Office, and experience with software platforms
  like MS Office, Google docs, Survey platforms (Kobo, Google Forms, etc),
  Quickbooks and other database systems
• High attention to detail
  and a critical thinker with excellent organizational skills; ability to
  prioritize and execute tasks and to manage multiple, high priority tasks
• Self-motivated, self-starter and have the desire and ability to successfully work independently and as a part of a team
• Strong
  service and work ethic, ability to meet deadlines, and the ability to
  contribute to the overall quality and direction of the ministry
• Experience in evaluating, onboarding, training, supervising and motivating employees

Training, Meeting, Organizing, Planning &Monitoring 

• Train and assist goat recipients on how to add value to their crops
• Participate in training of new goat recipients before they are given breeding goats
• Provide training to FFHC project sites based on crops/pets at each site monthly
• Train FFHC staff on lesson learned from various training such as ECHO and other partners
• Provide technical support to farmers on best agricultural practices
• Build capacity of the groups and networks to prepare their operations plans and to coach them on implementation;
• Sensitization and mobilization of members and groups
• Attend weekly staff meeting and Central Committee meetings
• Organize and direct crop demonstration plots at goat farm as a learning point to goat recipients
• Organize
  and facilitate farmer field school (open to both goat recipients and
  others in the community who are not goat recipients) to educate
  regarding conservation farming technologies Quarterly.
• Organize crop field day so that our goat recipients can learn and exchange new crop technologies
• Review performed activities and plan activities for the next week
• Prepare monitoring schedule and indicators to be evaluated
• Organize and participate in monitoring of the project interventions;
• Assist in preparation of yearly AGD Work plan and budget
• Act as a liaison officer between FFHC and crop research findings institutes
• Assist with activities concerning environmental improvement, like tree planting.
• Work closely with other departments as needed to facilitate the development of the FFHC farm
• Manage relationships with relevant stakeholders (local government and other stakeholders)
• Act upon any activity assigned by the office

Family Visiting

• Meet
  with families at least 2 times per quarter, based on the needs of the
  family. Some may need visits 2-3 times per week for the: –

Goal Plans

• Complete a goal plan with each family based on their goals after the training
• Review
  progress toward goals during each meeting for accountability and
  encouragement, revise goals or frequency of meetings based on progress
  or challenges the family is having.
• If the family completes all
  their goals prior to 6 months, a new plan will be written. A new goal
  plan will be written every 6 months. Sometimes the same goal will
  continue more than 6 months, but a new goal plan will still be
  completed.

Assessments

• Assess progress of the Assignment after the training
• Encourage families in progress towards goals or overcoming challenges
• Assess for underlying issues that they are not talking about, or may not be aware of
• Use appreciative inquiry to talk about what you see going well and what might need to be addressed or isn’t going well.
• Complete case notes for every visit or attempted visit with a family.

Documentation
File Maintenance

• Maintain separate file for every Training in caseload including Training participants lists, Topics and Contract
• Complete case notes for every visit or attempted visit with a family.
• Ensure
  all records are kept according to activity done in a specific folder
  and that records are entered into FFHC database in a timely manner.
• Ensure participant records and files are kept up to date and program data for assigned sites is accurate.

Data entry for database

• Maintain up to date and accurate records of every training on caseload in the database
• Verify
  names are correct in our system and set up one standard name to use for
  husband and for wife. Use only one name for the database family name
  and use it consistently.

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Qualifications/Skills

• Desire to live and lead like Jesus, or Alignment with Food for His Children’s core values and beliefs
• Diploma or Degree in Agricultural science or any other related field
• Experience
  working in agriculture field with preference given to those with at
  least 2 years in the same position or related field.
• Deep understanding of public relations and community interaction, Strong analytical and problem-solving skills.
• Excellent communication skills (written and verbal), time management and experience working with different cultures
• Proficient with computers and MS Office, and experience with software platforms like MS Office and Google docs
• High
  attention to detail and a critical thinker with excellent
  organizational skills; ability to prioritize and execute tasks and to
  manage multiple, high priority tasks
• Self-motivated, self-starter and have the desire and ability to successfully work independently and as a part of a team
• Strong
  service and work ethic, ability to meet deadlines, and the ability to
  contribute to the overall quality and direction of the ministry
• Valid driver’s license for motorcycles required

FIELD OFFICER (4 Posts)
JOB TITLE: FIELD OFFICER
POSITION: PAID (4)
Reports To Operation officer
Responsibilities and Duties

• Discipleship: provide individual teaching of Discipleship for
  Development principles and Biblical values to help individuals grow in
  their relationship with Jesus and to understand who they were created to
  be and how their role fits with the rest of their family and community.
  Demonstrate Christ-like behavior in all areas of life in order to be a
  role model for others.
• Case management of FFHC families to disciple, encourage and equip them to become all they were created to be.
• Prepare
  monitoring schedule for families and evaluate success indicators, and
  assist families with setting goals and steps to attain them, provide
  hands on assistance when appropriate.
• Meet regularly with
  families to evaluate and monitor progress of stated goals; progress
  towards 15 Points of a Healthy Home; goat care and farming practices,
  family food security and assist with problem solving where needed.
• Coach
  families in processing how to determine and address the challenges to
  attaining their goals and provide additional assistance as needed, and
  weekly write a story about a participant to show their challenges,
  successes and about their life.
• Document all contacts with
  participants in appropriate files and enter family information in the
  database, make this information accessible to US FFHC for
  marketing/donor relation purposes, and attend meetings with the project
  sites to discuss successes and challenges and means to overcome the
  challenges.

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Qualifications/Skills

• Desire to live and lead like Jesus, or Alignment with Food for His Children’s core values and beliefs
• Diploma or Degree in community development or social work
• Experience
  working in community development, sociology/social work, pastoral
  care/ministry, vet or agriculture field with preference given to those
  with 1 year or more in same position in one of the above fields or
  related field.
• Minimum three years of experience in social work or relevant role
• Deep understanding of public relations and community interaction, Strong analytical and problem-solving skills.
• Excellent communication skills (written and verbal), time management and experience working with different cultures
• Proficient with computers and MS Office, and experience with software platforms like MS Office and Google docs
• High
  attention to detail and a critical thinker with excellent
  organizational skills; ability to prioritize and execute tasks and to
  manage multiple, high priority tasks
• Self-motivated, self-starter and have the desire and ability to successfully work independently and as a part of a team
• Strong
  service and work ethic, ability to meet deadlines, and the ability to
  contribute to the overall quality and direction of the ministry
• Valid driver’s license for motorcycles required

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How to Apply:
If
you are interested and meet these qualifications, please submit your
cover letter and curriculum vitae with contact phone numbers, names and
contact information of three referees as well as a copy of a valid
driving license to admin@foodforhischildren.org
Deadline for applications is 20th February, 2023. Only Shortlisted candidates will be contacted.