Senior Grants and Compliance officer at FHI 360 Tanzania

Senior Grants and Compliance officer
locations Dar es Salaam, Tanzania
time type Full time
job requisition id Requisition – 2023200107
Currently,
we are seeking suitably qualified candidates to fill in Senior Grants
and Compliance Officer – Dar es salaam for its EpiC project in Tanzania.

The
Meeting Targets and Maintaining Epidemic Control (EpiC) is a 5-year
global project funded by the U.S. President’s Emergency Plan for AIDS
Relief (PEPFAR) and the U.S. Agency for International Development
(USAID), dedicated to achieving and maintaining HIV epidemic control.
The project provides strategic technical assistance and direct service
delivery to break through barriers to 95-95-95 and promote self-reliant
management of national HIV programs by improving HIV case-finding,
prevention, and treatment programming. In Tanzania, EpiC will be
implementing an HIV service delivery project among key and priority
populations, adolescent girls and young women; and orphans and
vulnerable children which aims to reduce HIV infections in pursuit of
reaching 95-95-95 goals. To achieve this goal, the program will support
targeted prevention and case finding strategies at community level
amongst the targeted populations.

Job Description
The
Senior Grants and Compliance Officer (GCO) will Lead the administration
and management of all subawards and procurement functions (consultants,
services and supplies) for the EpiC Tanzania project, with a focus on
ensuring compliance to USG, PEPFAR and FHI 360 rules and regulations.
They will monitor workflows and help to develop and implement systems to
provide sound management, control and compliance with procurement,
award terms and conditions as per FHI360 policy and will support
sub-awardees in the establishment and/or strengthening of their own
internal compliance systems to build capacity for USG fund management
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Main Function/Responsibilities

• Interpret
  and apply funding regulations to ensure that all procedures for
  procurement, subaward management and auditing are met; ensure that
  adequate records and audit trails are maintained.
• Manage all
  subaward work processes, including review and some negotiation of
  proposed instruments, developing and implementing procedures to ensure
  compliance with EpiC award terms and standardized procedures and FHI 360
  policy.
• Coordinate the development, modification and close-out
  of all subawards to ensure that adequate records and audit trails are
  maintained.
• Manage and maintain subaward documentation and input/maintain information in FHI 360’s subaward tracking system.
• Facilitate the expedited review of subaward implementation activities and other contractual arrangements.
• Develop,
  implement and monitor subaward monitoring plans with each sub-awardee
  and conduct or follow-up on site visits to ensure and support ongoing
  compliance with subaward terms and conditions and strengthen capacity of
  sub-awardees.
• Conduct periodic on-site audit of sub-awardees to verify ongoing compliance with sub-award terms and conditions.
• Review
  consultant requests for completeness and accuracy; support the
  development of consultancy scopes, contracts and modifications, ensuring
  compliance to FHI 360 policies.
• Review consultant invoices and
  timesheets before forwarding the documents to finance for payments.
  Includes contract administration activities for contracts and assists in
  the monitoring of contractor’s performance, approval of progress
  payments, verification of deliveries, and similar activities.
• Update the FHI 360 consultancy database with new agreements, modification and other information.
• Maintain productive working relationships with EpiC staff in HQ, staff within other implementing partners and USAID.
• Provide technical assistance to staff and grantees on administrative policies and procedures for Agreements management.
• Ensuring
  compliance with federal, state, and local legal requirements by
  enforcing adherence to requirements; with financial aspects of contract
  requirements including liability, property, and other insurance matters,
  and audit requirements.
• Other duties as assigned

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Minimum Requirement

• Bachelor’s degree (BA/BS/LLB) with 5-7 years of experience with
  subaward administration and compliance for USG-funded projects
  (USAID/PEPFAR preferred); or master’s degree with 3-5 years of
  experience with subaward administration and/or compliance for USG-funded
  projects.
• Strong working knowledge of USG rules and regulations.
• Familiarity with federal OMB (Office of Management and Budget) circulars
• Experience working in an international NGO environment is desirable.
• Familiarity
  with Tanzanian public health sector, non-governmental organizations
  (NGOs) and community-based organizations (CBOs) in Tanzania is highly
  desirable.
• Strong project management and time management skills; highly organized and detail oriented
• Demonstrated experience managing large volumes of high value subawards with local partners
• Experience with Sub Award Tracking system (SAT) a plus.
• Cultural sensitivity and sound understanding of the needs of key and vulnerable populations.
• Ability
  to respond to inquiries independently and follow-up on requests in an
  efficient manner with minimal supervision, manage high volume of
  workflow efficiently.
• Ability to interpret financial and other quantitative information and reports.
• Ability
  to work collaboratively, productively and sensitively within a
  multidiscipline, multicultural and multigender environment.
• Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.
• High degree of proficiency in written and spoken English communication.
• Well-developed computer skills.

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How to Apply:
FHI
360 has a competitive compensation package. Interested candidates may
apply online by uploading his/her Application Letter, Curriculum Vitae
(CV)/Resume, Photocopies of Certificates and Names and Addresses of
three (3) referees
Only short-listed candidates will be contacted

This
job posting summarizes the main duties of the job. It neither
prescribes nor restricts the exact tasks that may be assigned to carry
out these duties. This document should not be construed in any way to
represent a contract of employment. Management reserves the right to
review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer
whereby we do not engage in practices that discriminate against any
person employed or seeking employment based on race, color, religion,
sex, sexual orientation, gender identity, national or ethnic origin,
age, marital status, physical or mental disability, protected Veteran
status, or any other characteristic protected under applicable law.

FHI
360 will consider for employment all qualified applicants, including
those with criminal histories, in a manner consistent with the
requirements of applicable state and local laws.

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professional development and policies and programs that support a
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difference for others — and yourself.
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