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Program Grants Manager at D-Tree International Tanzania

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AJIRA LEO
D-Tree International
Jobs in Tanzania 2023: New Jobs Vacancies at D-Tree International – Tanzania 2023

💥
Program Grants Manager
Reports to:
Zanzibar Deputy Director (Primary Supervisor)
Location: Zanzibar
Start Date: March 2023
Who we are
D-tree
International is a global digital health organization dedicated to
ensuring that everyone has access to high-quality primary healthcare in
underserved areas. We do this by working with governments to design,
build and deploy digital tools for frontline health workers that improve
their ability to deliver high-quality, evidence-based care.
D-tree
engages with governments to develop a shared vision for the potential
of digital health, demonstrates the effectiveness of digital systems to
improve health outcomes, and accompanies governments to scale these
digital systems nationally and institutionalize them within their
broader health systems.
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Since 2011, D-tree has partnered with the Zanzibar Ministry of Health
to implement an innovative digital health program, Jamii ni Afya
(“Community is health”) supporting Community Health Volunteers to
provide health services within their communities. This program has
consistently demonstrated improved health outcomes, a strengthened
community health system, and increased use of data for decision-making.
Over time, Jamii ni Afya has grown from a pilot to a national program
and has demonstrated how digital technology can transform the quality of
a health system. The Zanzibar government has committed to adopt Jamii
ni Afya at national scale; integrating digitally-enabled Community
Health Volunteers into their formal Community Health Strategy. This
represents the world’s first nationally scaled digital community health
program, bringing high quality health services to the doorsteps of all
of Zanzibar. The digital health program reached full scale in August
2021, allowing D-tree to focus on program sustainability, quality and
impact.

Who you are
We are recruiting for a highly
skilled and experienced Program Grants Manager to work as an integral
part of our Zanzibar team. You have excellent attention to detail and
the ability to be accountable for driving compliance, budgets, work
plans and reporting for multiple donor projects, and ensure the team is
meeting project timelines and deliverables within budget. You have prior
experience in a similar project management role and can demonstrate
your ability to manage highly complex projects, while working
effectively within a team. You are a strong communicator – both orally
and written – and have excellent teamwork, collaboration and
problem-solving skills. You are excited by D-tree’s mission and our
pioneering work in Zanzibar, and are driven by the impact that our work
has on improving people’s lives.

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What you will do
The
Program Grants Manager will be responsible for ensuring that all
programs in Zanzibar are planned and implemented at a high quality,
within scope, schedule and budget. You will work closely with the Deputy
Director to develop project objectives and work plans, and then you
will be responsible for ensuring projects are implemented according to
those plans. You will be responsible for overseeing the project budget
and coordinating financial management activities (including forecasting
and re-budgeting based on changing project needs). Together with the
Zanzibar leadership team, you will liaise with Ministry of Health
stakeholders and other partners to keep them abreast of project
progress, and draft donor progress reports. Specific responsibilities
include:

  • Develop work plans, project strategy documents and
    standard operating procedures for project activities in line with D-tree
    best practices and donor requirements
  • Collaborate with Deputy
    Director to set program objectives and then lead work planning and
    monitoring program objectives, while ensuring staff, partners, technical
    working groups (TWGs) and relevant MOH units are included in the
    process and kept on track to achieve results
  • Work closely with
    the team to document clear expectations and responsibilities, and
    develop accountability systems to ensure program objectives are met
    according to the project schedule.
  • Anticipate potential
    challenges with meeting program timelines, milestones, or budget and
    escalate to Deputy Director and Global Support Team early for joint
    problem solving.
  • Lead regular check-in meetings with relevant
    D-tree staff, Ministry of Health and other project partners to review
    project progress (completion of activities, achievement of milestones,
    spending), identify challenges, and solve problems to ensure project
    progress remains on track

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  • Project finance and operations management

o Closely monitor project budgets to ensure spending is on track with project plans
o Lead the development of monthly project activity plans and related budget forecasts
o In collaboration with the Deputy Director and Global Support Team,
lead long-term forecasting and re budgeting activities throughout the
project lifespan
o Collaborate with the finance & operations
team to ensure strong standard operating procedures for procurement and
advances exist and are followed

  • Lead
    the drafting of high-quality and inspiring donor and progress reports,
    gathering inputs from relevant team members and writing high-quality
    drafts based on donor requirements
  • Work closely with the Senior
    Manager, Grants, Contracts and Compliance to monitor grant reporting
    deadlines and ensure project activities are within the approved period
    of performance
  • Coordinate closely with Director of Financial
    Planning & Analysis to monitor expenditures of grant funds to ensure
    expenses are within the approved budget
  • Monitor project
    schedules and task completion, and coordinate with staff to meet agreed
    project schedules, and technical requirements
  • Document changes in agreed upon scope of work or other problems that affect work and timelines. Keep others informed
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Qualifications

We
are looking for a motivated, passionate individual who is willing to
wear multiple hats and do what it takes to make our projects succeed.
The following attributes are a general overview, but we will consider
individuals who do not meet all of the details below if you have the
right skill set and attitude. 

  • 4-6
    years’ work experience with at least 3 years in a project management
    position, with a digital, public health and/or health system
    strengthening focus preferred
  • Demonstrated experience in managing multiple projects/grants simultaneously
  • Bachelor’s degree in a relevant field (e.g. management, public health, global development); master’s degree preferred
  • Extremely detail-oriented with demonstrated experience managing complex work plans
  • Strong project management skills required
  • Good MS Excel skills
  • Must be able to work independently and make decisions under minimal supervision
  • Superior analytical skills; ability to think logically and rationally about problems and solution-oriented
  • Must be able to handle complex priorities, collaborate effectively with a team, be persistent and work under tight deadlines
  • Good communication skills
  • Excellent written and spoken English and Swahili required
  • Prior experience working in Zanzibar desired
  • Project management certification (PMP, PMD Pro, PRINCE2) desired, but not required
  • Experience using a Grants Management System desired, but not required

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Salary Range:
58,500,000 TZS to 90,000,000 TZS gross annual salary inclusive of all cash compensation.
Note: Starting salaries typically fall in the lower half of the salary
range; however, they are ultimately determined by the scope of the
position, the candidate’s relevant experience, and internal equity.

Application information
To apply for this role please fill in the google form here.
Only applicants who respond to all questions and include their CV as
well as a thoughtful, tailored cover letter will be considered. Please
note that by applying to this position, you consent to your name being
checked against a terrorist watch list prior to an offer of employment.
This position is open to Tanzanian nationals only


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Senior Program Implementation Lead at D-Tree International Tanzania

Accountant at UNITEC Civil Consultants Limited