2 New Job Vacancies at ACDI/VOCA Tanzania – Various Posts

ACDI/VOCA Tanzania Jobs

ACDI/VOCA is a global development organization working in over 60
countries around the world. In Tanzania, ACDI/VOCA is implementing the
USAID-funded Feed the Future Tanzania Kilimo Tija Activity, which aims
to transform the Tanzanian horticulture market system into a more
vibrant, competitive, resilient, and inclusive one capable of fueling
sustained growth and drawing in new market participants.
ACDI/VOCA
believes that all people should have the opportunity to achieve better
lives for themselves, their families, and their communities. With
diverse partners, ACDI/VOCA empowers people to succeed in the global
economy.
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Senior Administration Assistant
Senior Administration Assistant at ACDI/VOCA December, 2022
Pursuant
to its mission, ACDI/VOCA is seeking an experienced and talented
professional for the Senior Administration Assistant position. The
position manages all general administrative and logistics functions of
the Kilimo Tija Project in the Iringa regional office, ensuring
efficient operations including facilities management, inventory
management, and logistics. Supervision of the office attendant and
drivers, as well as managing the vehicle and motorcycle fleet assigned
to the regional project office. The position will be based at the Iringa
office, with regular travel as necessary and as directed by the
Administration and Logistics Coordinator or Deputy Chief of
Party-Technical.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Providing
  administration and logistics support to the regional office, including
  the booking of accommodations and venues for meetings and workshops,
  preparing and organizing meetings, and ensuring the availability of
  workshop materials for project staff.
• Ensure efficient operation
  and management of regional office equipment by completing preventive
  maintenance requirements, including calling for repairs and maintenance
  of office inventory.
• Provide support on maintenance schedules
  for all project vehicles, motorcycles, and related equipment, and ensure
  maintenance is conducted in strict accordance with these schedules.
• Maintain
  field office supplies inventory by checking stock to determine
  inventory level, anticipating supply needs, and placing and expediting
  supply orders.Verifying receipt of supplies and enforcing store
  management procedures
• Supervision of the office drivers and office attendant, and general office cleanliness.
• Ensure enforcement of vehicle and equipment policies and procedures,
• In
  collaboration with the Administration & Logistics Coordinator,
  Procurement Specialist, and Finance Manager, ensure the segregation of
  duties requirements of the internal operations process under the
  regional office Administration and Logistics are timely adhered to and
  completed, to facilitate timely payments of vendors, including office
  utility bills, garages, accommodations, etc.
• Develop and
  maintain vehicle and equipment usage logs and ensure such logs are
  complete, up-to-date, and submitted to the supervisor as part of the
  monthly regional office administration and logistics report.
• Oversees
  and directs administrative and logistical operations at the regional
  project office to enforce full compliance with all administrative and
  logistical-related policies and ensure the safety and security of all in
  the project office.
• Maintains the register of incoming mail and
  the dispatch registration book. receives mail and packages and
  distributes them among staff members.
• Provide updates on field travels, leave absences, and training participation.
• Performs any other duties as may be assigned by the supervisor.

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QUALIFICATION REQUIREMENTS:

• A
  bachelor’s degree in Business Administration, Public Administration, or
  a related field, with at least four years of administration support
  experience in a busy office environment, preferably with an
  international NGO.
• Hands- on experience with the MS Office Suite (particularly MS Word and MS Excel).
• Solid time-management abilities with the ability to prioritize tasks.
• Excellent verbal and written communication.
• Good organizational and interpersonal skills
• Accuracy and attention to detail

Administration Assistant
Administration Assistant at ACDI/VOCA December, 2022
Pursuant
to its mission, ACDI/VOCA is seeking an experienced and talented
professional for the Administration Assistant position. The position
manages all general administrative and logistics functions of the Kilimo
Tija Project in the Mbeya regional office, ensuring efficient
operations including facilities management, inventory management,
logistics, supervision of the office attendant and drivers, and
management of the vehicle and motorcycle fleet assigned to the regional
project office. The position will be based at the Mbeya office, with
regular travel as necessary and as directed by the Administration and
Logistics Coordinator or Organizational and Business Development
Manager.

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ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Providing
  Administration and Logistics support to the regional office, including
  the booking of accommodations and venues for meetings and workshops,
  preparing and organizing meetings, and ensuring the availability of
  workshop materials for project staff
• Ensure efficient operation
  and management of regional office equipment by completing preventive
  maintenance requirements, including calling for repairs and maintenance
  of office inventory.
• Provide support on maintenance schedules
  for all project vehicles, motorcycles, and related equipment, and ensure
  maintenance is conducted in strict accordance with these schedules.
• Maintain
  field office supplies inventory by checking stock to determine
  inventory level, anticipating supply needs, and placing and expediting
  supply orders.Verifying receipt of supplies and enforcing store
  management procedures
• Supervision of the office drivers and office attendant, and general office cleanliness.
• Ensure
  enforcement of vehicle and equipment policies and procedures in
  collaboration with the Administration and Logistics coordinator,
  Procurement Specialist, and Finance Manager.
• Ensure the
  segregation of duties requirements of the internal operations process
  under the regional office are timely adhered to and completed to
  facilitate timely payments of vendors, including office utility bills,
  garages, accommodations, etc.
• Develop vehicle/equipment usage
  logs and ensure such logs are complete, up-to-date, and submitted to the
  supervisor as part of the monthly regional office administration and
  logistics report.
• Oversees and directs administrative and
  logistical operations at the regional project office to enforce full
  compliance with all administrative and logistical-related policies and
  ensure the safety and security of all in the project office.
• Maintains
  the register of incoming mail and the dispatch registration book.
  Receives mail and packages and distributes them among staff members.
• Provide updates on field travels, leave absences, and training participation.
• Performs any other duties as may be assigned by the supervisor.

NEW TANZANIAN JOBS, INTERNSHIPS AND VOLUNTEERING OPPORTUNITIES 2022 (1,475 POSTS)

QUALIFICATION REQUIREMENTS:

• A
  Bachelor’s degree in Business Administration, Public Administration, or
  related field with at least two years of administration support
  experience, preferably with an international NGO, is required.
• Ability to read and interpret documents, communicate effectively, and follow instructions.
• Good organizational and interpersonal skills.
• Accuracy, attention to detail.
• Proficiency with MS Office programs, including Excel and Word

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To Apply:
Candidates should submit a resume and cover letter to avtanzania@joinav.org no later than December 27, 2022.
Candidates should indicate the position for which they are applying in
the subject line. Only fully qualified candidates will be contacted for
an interview. ACDI/VOCA is an equal opportunity employer.