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2 New Job Vacancies at ACDI/VOCA Tanzania – Various Posts

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Tanzania Jobs Portal - Career
ACDI/VOCA

Jobs
in Tanzania 2022: New Job Vacancies at ACDI/VOCA Tanzania, 2022

ACDI/VOCA is a global development organization working in over 60
countries around the world. In Tanzania, ACDI/VOCA is implementing the
USAID-funded Feed the Future Tanzania Kilimo Tija Activity, which aims
to transform the Tanzanian horticulture market system into a more
vibrant, competitive, resilient, and inclusive one capable of fueling
sustained growth and drawing in new market participants.
ACDI/VOCA
believes that all people should have the opportunity to achieve better
lives for themselves, their families, and their communities. With
diverse partners, ACDI/VOCA empowers people to succeed in the global
economy.
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Senior Administration Assistant
Senior Administration Assistant at ACDI/VOCA December, 2022

Pursuant
to its mission, ACDI/VOCA is seeking an experienced and talented
professional for the Senior Administration Assistant position. The
position manages all general administrative and logistics functions of
the Kilimo Tija Project in the Iringa regional office, ensuring
efficient operations including facilities management, inventory
management, and logistics. Supervision of the office attendant and
drivers, as well as managing the vehicle and motorcycle fleet assigned
to the regional project office. The position will be based at the Iringa
office, with regular travel as necessary and as directed by the
Administration and Logistics Coordinator or Deputy Chief of
Party-Technical.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Providing
    administration and logistics support to the regional office, including
    the booking of accommodations and venues for meetings and workshops,
    preparing and organizing meetings, and ensuring the availability of
    workshop materials for project staff.
  • Ensure efficient operation
    and management of regional office equipment by completing preventive
    maintenance requirements, including calling for repairs and maintenance
    of office inventory.
  • Provide support on maintenance schedules
    for all project vehicles, motorcycles, and related equipment, and ensure
    maintenance is conducted in strict accordance with these schedules.
  • Maintain
    field office supplies inventory by checking stock to determine
    inventory level, anticipating supply needs, and placing and expediting
    supply orders.Verifying receipt of supplies and enforcing store
    management procedures
  • Supervision of the office drivers and office attendant, and general office cleanliness.
  • Ensure enforcement of vehicle and equipment policies and procedures,
  • In
    collaboration with the Administration & Logistics Coordinator,
    Procurement Specialist, and Finance Manager, ensure the segregation of
    duties requirements of the internal operations process under the
    regional office Administration and Logistics are timely adhered to and
    completed, to facilitate timely payments of vendors, including office
    utility bills, garages, accommodations, etc.
  • Develop and
    maintain vehicle and equipment usage logs and ensure such logs are
    complete, up-to-date, and submitted to the supervisor as part of the
    monthly regional office administration and logistics report.
  • Oversees
    and directs administrative and logistical operations at the regional
    project office to enforce full compliance with all administrative and
    logistical-related policies and ensure the safety and security of all in
    the project office.
  • Maintains the register of incoming mail and
    the dispatch registration book. receives mail and packages and
    distributes them among staff members.
  • Provide updates on field travels, leave absences, and training participation.
  • Performs any other duties as may be assigned by the supervisor.

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QUALIFICATION REQUIREMENTS:

  • A
    bachelor’s degree in Business Administration, Public Administration, or
    a related field, with at least four years of administration support
    experience in a busy office environment, preferably with an
    international NGO.
  • Hands- on experience with the MS Office Suite (particularly MS Word and MS Excel).
  • Solid time-management abilities with the ability to prioritize tasks.
  • Excellent verbal and written communication.
  • Good organizational and interpersonal skills
  • Accuracy and attention to detail

Administration Assistant
Administration Assistant at ACDI/VOCA December, 2022

Pursuant
to its mission, ACDI/VOCA is seeking an experienced and talented
professional for the Administration Assistant position. The position
manages all general administrative and logistics functions of the Kilimo
Tija Project in the Mbeya regional office, ensuring efficient
operations including facilities management, inventory management,
logistics, supervision of the office attendant and drivers, and
management of the vehicle and motorcycle fleet assigned to the regional
project office. The position will be based at the Mbeya office, with
regular travel as necessary and as directed by the Administration and
Logistics Coordinator or Organizational and Business Development
Manager.

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ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Providing
    Administration and Logistics support to the regional office, including
    the booking of accommodations and venues for meetings and workshops,
    preparing and organizing meetings, and ensuring the availability of
    workshop materials for project staff
  • Ensure efficient operation
    and management of regional office equipment by completing preventive
    maintenance requirements, including calling for repairs and maintenance
    of office inventory.
  • Provide support on maintenance schedules
    for all project vehicles, motorcycles, and related equipment, and ensure
    maintenance is conducted in strict accordance with these schedules.
  • Maintain
    field office supplies inventory by checking stock to determine
    inventory level, anticipating supply needs, and placing and expediting
    supply orders.Verifying receipt of supplies and enforcing store
    management procedures
  • Supervision of the office drivers and office attendant, and general office cleanliness.
  • Ensure
    enforcement of vehicle and equipment policies and procedures in
    collaboration with the Administration and Logistics coordinator,
    Procurement Specialist, and Finance Manager.
  • Ensure the
    segregation of duties requirements of the internal operations process
    under the regional office are timely adhered to and completed to
    facilitate timely payments of vendors, including office utility bills,
    garages, accommodations, etc.
  • Develop vehicle/equipment usage
    logs and ensure such logs are complete, up-to-date, and submitted to the
    supervisor as part of the monthly regional office administration and
    logistics report.
  • Oversees and directs administrative and
    logistical operations at the regional project office to enforce full
    compliance with all administrative and logistical-related policies and
    ensure the safety and security of all in the project office.
  • Maintains
    the register of incoming mail and the dispatch registration book.
    Receives mail and packages and distributes them among staff members.
  • Provide updates on field travels, leave absences, and training participation.
  • Performs any other duties as may be assigned by the supervisor.
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NEW TANZANIAN JOBS, INTERNSHIPS AND VOLUNTEERING OPPORTUNITIES 2022 (1,475 POSTS)

QUALIFICATION REQUIREMENTS:

  • A
    Bachelor’s degree in Business Administration, Public Administration, or
    related field with at least two years of administration support
    experience, preferably with an international NGO, is required.
  • Ability to read and interpret documents, communicate effectively, and follow instructions.
  • Good organizational and interpersonal skills.
  • Accuracy, attention to detail.
  • Proficiency with MS Office programs, including Excel and Word

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To Apply:
Candidates should submit a resume and cover letter to avtanzania@joinav.org no later than December 27, 2022.
Candidates should indicate the position for which they are applying in
the subject line. Only fully qualified candidates will be contacted for
an interview. ACDI/VOCA is an equal opportunity employer.


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