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United Nations (UN) Jobs, 2022
Posting Title: FINANCE AND BUDGET ASSISTANT, FS5
Job Code Title: FINANCE AND BUDGET ASSISTANT
Department/Office: International Residual Mechanism for Criminal Tribunals
Duty Station: ARUSHA
Job Opening Number: 22-Finance-RMT-190062-R-Arusha (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
This position is located in the Administrative Section of the Registry
of the United Nations Mechanism for International Criminal Tribunals
(IRMCT) (Arusha Branch), the incumbent will work under the supervision
of the Chief of Finance.
*Appointment of the successful candidate to this position will be subject to budgetary approval.
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Responsibilities
The incumbent will perform the following duties:
Financial Accounting
• Coordinates and supports the preparation and production of IRMCT Arusha Branch financial reports and schedules.
• Records obligation documents, accounts receivable and payable, and maintains specific general ledger accounts.
• Reviews, reconciles and prepares monthly reports for incoming receipts and outgoing expenditures and billings.
• Prepares journal transactions ensuring compliance with established rules and procedures.
• Coordinates/processes payroll based on personnel actions and salary distribution forms.
• Coordinates/processes payments to ad hoc officials.
•
Coordinates/processes payments in connection with purchase of goods and
services, ensuring compliance with rules, and that proper
documentations and requirements have been fully met.
• Examines and
processes travel claims in accordance with relevant rules, circulars and
instructions; ensures that proper supporting receipts conform to the
authorized itinerary.
• Ensures that funds/prior approval have been
properly provided and authorized, recovering travel advances in excess
of entitlements.
• Generates payments from the accounting system and
effects payments in the electronic banking system, ensures that all
payment vouchers are properly certified and approved before payments are
effected.
• Acts as cash custodian, updates cash balances and prepares cash reconciliation.
• In the absence of the Supervisor, acts as approving officer for accounting and other financial transactions.
• Responds to queries from staff members and third parties.
• Prepares routine correspondence with respect to enquiries related to relevant financial and accounting matters.
• Maintains and keep up-to-date files.
• Liaises with the Finance Section in The Hague concerning all finance related matters affecting the IRMCT Arusha Branch.
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Competencies
• Professionalism: Shows pride in work and in achievements.
Demonstrates professional competence and mastery of subject matter. Is
conscientious and efficient in meeting commitments, observing deadlines
and achieving results. Is motivated by professional rather than personal
concerns. Shows persistence when faced with difficult problems or
challenges. Remains calm in stressful situations. Commitment to
implementing the goal of gender equality by ensuring the equal
participation and full involvement of women and men in all aspects of
work.
• Teamwork – Works collaboratively with colleagues to
achieve organizational goals. Solicits input by genuinely valuing
others’ ideas and expertise; is willing to learn from others. Places
team agenda before personal agenda. Supports and acts in accordance with
final group decision, even when such decisions may not entirely reflect
own position. Shares credit for team accomplishments and accepts joint
responsibility for team shortcomings.
• Planning and Organising –
Develops clear goals that are consistent with agreed strategies.
Identifies priority activities and assignments, adjusts priorities as
required. Allocates appropriate amount of time and resources for
completing work. Foresees risks and allows for contingencies when
planning. Monitors and adjusts plans and actions as necessary. Uses time
efficiently.
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Education
- High school diploma or equivalent. Specialized training in finance and/or budget is an asset.
Work Experience
-
Eight (8) years of progressively responsible experience in financial
and budget matters is required. Preferably in an international
organization. - Minimum three years of SAP (FI) experience is required
- Minimum three years of IPSAS experience is required.
Languages
-
English and French are the working languages of the Mechanism. For the
post advertised, fluency in oral and written English is required.
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Assessment
There may be a technical test followed by a competency-based interview.
Special Notice
The
United Nations Secretariat is committed to achieving 50/50 gender
balance in its staff. Female candidates are strongly encouraged to apply
for this position.
Current UN staff at the GS and FS level who
meet the eligibility requirements are exceptionally permitted to apply.
If selected, certain conditions will apply. All offers of appointment
are subject to budgetary approval. The appointment is limited to the
International Residual Mechanism for Criminal Tribunals. *Appointment of
the successful candidate to this position will be subject to budgetary
approval. Appointment of the successful candidate on this position will
be limited to the initial funding of the post. Extension of the
appointment is subject to the extension of the mandate and/or the
availability of funds. As the international tribunals are not integrated
in the Secretariat, UN Staff Members serve on assignment or secondment
from their parent department/office if selected. Appointments of staff
members in the United Nations are subject to the authority of the
Secretary-General. Staff Members are expected to move periodically to
new functions in accordance with established rules and procedures, and
may in this context be reassigned by the Secretary-General throughout
the Organization based on the changing needs and mandates. The United
Nations is committed to creating a diverse and inclusive environment of
mutual respect. The United Nations recruits and employs staff regardless
of gender identity, sexual orientation, race, religious, cultural and
ethnic backgrounds or disabilities. Reasonable accommodation for
applicants with disabilities may be provided to support participation in
the recruitment process when requested and indicated in the
application.
NOTE FOR PREVIOUSLY ROSTERED CANDIDATES
Roster
candidates must express their interest and availability for published
job openings by submitting an updated PHP and cover letter.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United
Nations, the paramount consideration in the employment of the staff is
the necessity of securing the highest standards of efficiency,
competence, and integrity. Candidates will not be considered for
employment with the United Nations if they have committed violations of
international human rights law, violations of international humanitarian
law, sexual exploitation, sexual abuse, or sexual harassment, or if
there are reasonable grounds to believe that they have been involved in
the commission of any of these acts. The term “sexual exploitation”
means any actual or attempted abuse of a position of vulnerability,
differential power, or trust, for sexual purposes, including, but not
limited to, profiting monetarily, socially or politically from the
sexual exploitation of another. The term “sexual abuse” means the actual
or threatened physical intrusion of a sexual nature, whether by force
or under unequal or coercive conditions. The term “sexual harassment”
means any unwelcome conduct of a sexual nature that might reasonably be
expected or be perceived to cause offence or humiliation, when such
conduct interferes with work, is made a condition of employment or
creates an intimidating, hostile or offensive work environment, and when
the gravity of the conduct warrants the termination of the
perpetrator’s working relationship. Candidates who have committed crimes
other than minor traffic offences may not be considered for employment.
Due
regard will be paid to the importance of recruiting the staff on as
wide a geographical basis as possible. The United Nations places no
restrictions on the eligibility of men and women to participate in any
capacity and under conditions of equality in its principal and
subsidiary organs. The United Nations Secretariat is a non-smoking
environment.
The paramount consideration in the appointment,
transfer, or promotion of staff shall be the necessity of securing the
highest standards of efficiency, competence, and integrity. By accepting
an offer of appointment, United Nations staff members are subject to
the authority of the Secretary-General and assignment by him or her to
any activities or offices of the United Nations in accordance with staff
regulation 1.2 (c). In this context, all internationally recruited
staff members shall be required to move periodically to discharge new
functions within or across duty stations under conditions established by
the Secretary-General.
Applicants are urged to follow carefully
all instructions available in the online recruitment platform, inspira.
For more detailed guidance, applicants may refer to the Manual for the
Applicant, which can be accessed by clicking on “Manuals” hyper-link on
the upper right side of the inspira account-holder homepage.
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The
evaluation of applicants will be conducted on the basis of the
information submitted in the application according to the evaluation
criteria of the job opening and the applicable internal legislations of
the United Nations including the Charter of the United Nations,
resolutions of the General Assembly, the Staff Regulations and Rules,
administrative issuances and guidelines. Applicants must provide
complete and accurate information pertaining to their personal profile
and qualifications according to the instructions provided in inspira to
be considered for the current job opening. No amendment, addition,
deletion, revision or modification shall be made to applications that
have been submitted. Candidates under serious consideration for
selection will be subject to reference checks to verify the information
provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE
RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR
TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION
ON APPLICANTS’ BANK ACCOUNTS.
Posting Period: 02 September 2022 – 01 October 2022.