New Job Vacancy at The Resettlement Support Center (CWS RSC Africa) – Travel Logistics Officer

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Vendor Management

• Maintains
  a tracking system for all partner Invoices across the country offices
  to ensures they are captured and processed in a timely manner.
• Use ERP system to raise requisitions, review payments and reconcile vendors.
• Works closely with Procurement and Accounts to ensure vendor payments are processed as per policy.
• Conducts vendor reconciliations on a quarterly basis.
• Regularly reviews travel expenses while renegotiating with vendors for competitive rates.
• Reviews CWS trip reports and communicates follow-up items to the Admin Supervisor
• Reviews
  monthly invoices for local taxi service providers, ensures correct
  rates are being charged and also identifies local versus regional travel
  expenses.
• Performs other duties that may be assigned to ensure
  the logistical support of operations related to official travel and
  other program objectives
• Work collaboratively with the logistics team in Nairobi.

Qualifications:
Experience:

• Four (4) years of paid work experience is required.
• Supervisory experience is preferred.
• Administrative experience is preferred.
• Knowledge in Amadeus booking tool is preferred.

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Skills:

• Demonstrated written and verbal English skills.
• Demonstrated computer skills, especially Microsoft Excel;
• Demonstrated organizational and time management skills.
• Demonstrated strong communication skills.
• Demonstrated interpersonal relations
• Demonstrated ability to manage heavy workload

Education & Certifications:

• Bachelor’s Degree or equivalent in Business Administration, Public
  Administration, or four (4) years working experience required in lieu of
  a bachelor’s degree.

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Abilities:

• Maintain
  the integrity of confidential financial and personnel information;
  communicate effectively both verbally and in writing.
• Follow instructions from the Supervisor with a positive and receptive attitude.
• Deal
  effectively and courteously with a large number of associates, outside
  agencies, applicants and members of the general public.
• Conduct oneself in a professional and courteous manner to represent the best interests of RSC Africa and CWS/IRP;
• Maintain a high-performance standard with attention to detail.
• Carry out all of the duties of the position efficiently and effectively with minimal supervision; take initiative.
• Maintain
  strict confidentiality with RSC Africa administrative and operational
  information; manage a large and diverse workload under pressure with
  competing priorities.
• Work well as a team in a multi-cultural
  environment while maintaining a high level of motivation; effectively
  manage RSC Africa’s resources.
• Actively participate in the implementation of the U.S. Government Operational Refugee Processing Program in Africa.

Important Requirements:

• Strong English communication skills, both written and oral.Ability to work in a multi-cultural environment required.
• Commitment to diversity, equity, and inclusion and willingness to support CWS’ Platform on Racial Justice as a CWS employee required

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