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| Plan International |
Regional Information Management Analyst
Location: Flexible within MEESA Region, Kenya
Company: Plan International
PLAN INTERNATIONAL
Plan International is an independent development and humanitarian
organisation that advances children’s rights and equality for girls. We
believe in the power and potential of every child. But this is often
suppressed by poverty, violence, exclusion and discrimination. And its
girls who are most affected. Working together with children, young
people, our supporters and partners, we strive for a just world,
tackling the root causes of the challenges facing girls and all
vulnerable children. We support children’s rights from birth until they
reach adulthood. And we enable children to prepare for – and respond
to – crises and adversity. We drive
changes in practice and policy at local, national and global levels
using our reach, experience and knowledge. We have been building
powerful partnerships for children for over 75 years, and are now active
in more than 70 countries.
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ABOUT THIS ROLE
This
role is new, and is put in place to ensure that senior managers in Plan
Internationals’ Region of Middle East, East and Southern Africa (MEESA)
Hub are able to draw on accurate and relevant management information to
support high quality and timely decision-making Programs data and
information analysis for quality and timely decision making by the RH
Leadership Team. Mainly works with internally existing data but from
time-to-time consult external data sources for purposes of bringing in
new information and contrasting/analysis).
To enable the
above, the incumbent will be charged with the responsibility of using
the available, relevant data sources (internal and external) to build
reliable intelligence on trends and indicators for programme development
and delivery. The intelligence will be utilized by the Regional Hub
Management Team to support Country Offices to effectively deliver their
country and global strategic ambitions.
The priority focus will be around the following areas;
• Programme related data/information – work alongside the regional
Monitoring Evaluation Research and Learning Specialists, grants and
finance teams to provide a strategic analysis/sense making of corporate
KPI data and other information to pick out patterns and trends to guide
Regional Hub senior management decision-making
• Programmatic –
Provide analysis to determine the portfolio of programme work being
undertaken in the region and Country Offices and National Offices
delivery against the programmatic ambition reflected in agreed strategic
plans.
DIMENSIONS OF THE ROLE
• Work in
collaboration with the regional functional leads and specialists to
collect, collate and provide simplified analysis and management of
programme information to facilitate monthly and quarterly review of
country performance and support.
• Provide the Regional Hub
Management Team with high quality and reliable Programme
data/information to inform decision-making, support plans for MEESA
countries and enable effective engagement with other parts of the
organisation.
• Closely interact with Regional Hub Leadership
Team members on matters pertaining to programme business analysis at
various levels in the organization.
• Support Programme Quality
Lead, DSRs in the monitoring of country and regional strategies and
transformation plans, ensuring that they can draw on reliable
information and analysis that leads to effective decision making.
• Contribute to the quarterly review and consolidation of country reporting.
• Support to improve the document quality of FAD to improve overall management of FAD process.
• Monitor and support Regional Hub compliance to Plan Knowledge and document management policy.
Recommended:
ACCOUNTABILITIES AND MAIN WORK ACTIVITIES
Developing an overview of Project and grants delivery
• Collate country information on programme areas funding analysis to
cover existing and pipeline grants and update forecasting around those
to determine the attainment of both annual and multi-year plans.
•
Collate and present information on programmes performance to
highlight key observations, gaps and areas requiring improvement across
MEESA.
• Liaise with programme and business development staff in
Country Offices and National Offices to track success rates in grants
applications and consolidate that information to facilitate DSR’s
engagement with country leadership and National Offices.
• Liaising with Global Hub as required to promote informed and effective support of effective programme delivery.
Business planning Processes
• Support annual planning processes and monitoring of progress against commitments
• Support quarterly reflection processes by providing timely and
well-analysed information on agreed indicators of performance.
• Support consolidation of country reporting and feedback during quarterly reporting and reflection processes.
• Develop trend analysis and consolidate learning from quarterly and
annual reflections that contribute to qualitative decision making for
the regional leadership team
• Provide quarterly update on attainment of Country Strategies ambitions
• Provide the RH Leadership team with an update on progress around
M&E, Funding model and other corporate priority roll outs
• Knowledge management: Support the creation, storage and access of key documents in the region.
Risk management
• Ongoing monitoring and updating of region wide risk registers
• Support monitoring of country risk registers and status of implementing audit actions
• Support the Regional hub management team in monitoring and
ensuring key documents e.g. meeting minutes, are stored and accessible.
Additional tasks
• Collate and share learnings generated from internal review and reflection processes.
• Conduct desk research work and generate reports on internal and
external information relevant to programme and business processes as may
be agreed by Regional Hub Management Team.
• Support the preparation of additional reports as requested by Regional Hub Management team.
• Support documentation of Regional Hub Management meeting minutes as and when required
• Support the Regional Hub Leadership on any other tasks assigned
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TECHNICAL EXPERTISE, SKILLS, KNOWLEDGE, EXPERIENCE AND BEHAVIOURS
Knowledge and experience
• Bachelor’s degree in information management or any related field
• Ability to develop and use data analytics tools
• At least 3 years’ experience in similar or related role
• Knowledge of the NGO sector
• Experience of doing business success measures
• Significant experience with large multiple government grants from donors
• Knowledge of the sector and the financial management issues
• Knowledge of International Financial Reporting Standards, Control standards and Risk management techniques
Skills
• Strong team engagement skills.
• Strong negotiating, facilitating and influencing skills
• Excellent proven data analytical skills
• Good written and spoken English
• Good presentation and communication skills in developing and delivering management information
• Proficient in computer skills and use of Business systems
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Behaviours:
• Excellent interpersonal skills, working with people from different
cultures and in different time zones, with integrity and honesty.
• Ability to work under pressure within tight deadlines and with minimum supervision.
• Proactive and diligent.
• Highly motivated and an enthusiastic team player.
• An understanding and commitment to the aims and values of Plan.
• Good work methods to ensure timely delivery of results.
• Ability to work within a multi-cultural environment and find creative solutions to knowledge management in MEESA.
Location: The
location of this role can be flexible where Plan International has an
office* that can employ on behalf of the MEESA Regional Hub and you
have the pre-existing right to work and live.
Closing Date: 6th September 2022
Applicable locations include: Egypt, Ethiopia, Kenya, Malawi, Mozambique, Rwanda, South Sudan, Sudan, Somaliland, Tanzania, Uganda, Zambia, Zimbabwe, Jordan, Lebanon
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We
want Plan International to reflect the diversity of the communities we
work with, offering equal opportunities to everyone regardless of age,
disability, gender reassignment, marriage and civil partnership,
pregnancy and maternity, race, religion or belief, sex or sexual
orientation.
Plan International is based on a culture of
inclusivity and we strive to create a workplace environment that ensures
every team, in every office, in every country, is rich in diverse
people, thoughts, and ideas.
We foster an organisational culture
that embraces our commitment to racial justice, gender equality, girls’
rights and inclusion.
Plan International believes that in a
world where children face so many threats of harm, it is our duty to
ensure that we, as an organisation, do everything we can to keep
children safe. This means that we have particular responsibilities to
children that we come into contact with and we must not contribute in
any way to harming or placing children at risk.
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A
range of pre-employment checks will be undertaken in conformity with
Plan International’s Safeguarding Children and Young People policy. Plan
International also participates in the Inter Agency Misconduct
Disclosure Scheme. In line with this scheme we will request information
from applicants previous employers about any findings of sexual
exploitation, sexual abuse and/or sexual harassment during employment,
or incidents under investigation when the applicant left employment. By
submitting an application, the job applicant confirms their
understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails requesting payment from candidates.