New Jobs at Expert Consultancy Tanzania – Lodge Operation/Admin and Logistics Officer

EXPERT CONSULTANCY

Expert Consultancy Tanzania Jobs

Lodge Operation/Admin and Logistics Officer
Expert Consultancy
Arusha
Expert Consultancy
Summary of Position
A
full time position is currently available for an experienced Lodge
Operation/Administrator and Logistics Officer with strong administrative
skills and the ability to handle multiple priorities and meet tight
deadlines with minimal supervision. Excellent
communication and organizational skills are essential, as is
proficiency with MS Office Suite and general computer skills.

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Summary of Responsibilities:
Reporting
to the Hotel Leadership Team. Responsibilities and essential job
functions include but are not limited to the following administrative
duties:

• Consistently offer professional, friendly, and engaging service
• Handle guest concerns and questions and react quickly and professionally
• To assist Executive Leadership Team with office projects
• Have full knowledge of all Hotel operations
• Manage purchasing of office and operating supplies
• Manage and organize expense reports and submission
• Responsible to attend weekly meetings, take notes and distribute the minutes and follow up tasks accordingly
• Will be responsible for answering all assigned phone and email correspondence.
• Must have knowledge of all Hotel amenities and happenings.
• Handle
  assigned reporting, scheduling, communications, projects,
  presentations, some purchasing/receiving, printing, and overall office
  tasks assigned

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Lodge Operations Duties & Responsibilities

• Ensuring that all staff are trained in proper procedures and policies through an ongoing training program
• Meeting with the general manager to discuss business operations and plans for improvement
• Monitoring staff performance through regular assessments of productivity levels and employee satisfaction
• Overseeing the budget to ensure that costs do not exceed revenues
• Scheduling
  staff members’ work hours and coordinating with other departments such
  as housekeeping or security to ensure a smooth operation
• Determining staffing needs based on factors such as statistical data and past experience
• Monitoring occupancy rates and room rates to ensure that profits are maximized while ensuring that customers are satisfied
• Developing and implementing marketing strategies to promote hotel brand awareness and increases in revenue
• Working with the front office staff to ensure that all guest requests are handled properly and in a timely manner

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Lodge Logistic Duties & Responsibilities

• Ensure all Lodge administrative activities are coordinated effectively;
• Coordinate
  workshop/training events as required, including hotel liaison,
  participant confirmation, invitations, travel arrangements, supplies and
  materials, equipment hire and providing point of contact support for
  participants at events;
• Coordinate and provide logistical
  support for Lodge activities, including travel arrangements, visas,
  field visits, and DFAT/counterpart visits;
• Provide administrative support to team members
• Review supplier contracts and contracts for terms and conditions.

Scheduling and Meetings

• Coordinate
  meeting arrangements, including informing team members, booking meeting
  rooms and keeping management/staff calendars updated;
• Track staff travel and leave plans and records to ensure all staff members are kept informed of team location and availability;
• Schedule and coordinate vehicles and drivers, including driver booking schedules
• Support the Head of Operations and Finance with timesheets.
• Front Desk
• Receive visitors in a professional manner;
• Program the phone system and voice mail as required and provide training to users
• Maintain
  office supplies inventory, including toner for office equipment
  (printers, fax, photocopiers) as well as kitchen supplies;
• Record and prepare minutes from staff meetings.

Recommended:
Apply:
If you meet the above requirements kindly send your application clearly indicating “Purchasing Manager Vacancy:” on the subject line on before 15th September, 2022 Email: application@expertconsultancy.co.tz