New Job Opportunity at Hand in Hand Eastern Africa – Tanzania (HIHEA TZ), Branch Accountant

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To reduce poverty through enterprise development and job creation.
VACANCY ADVERTISEMENT
Hand
in Hand Eastern Africa-Tanzania (HIHEA TZ) is a Non-Governmental
Organization (NGO) registered in Tanzania since 2018 with a mandate to
operate in the country, and part of the Hand in Hand Global Network. Our
vision is to empower the society, especially women, through the
creation of sustainable enterprises and jobs. HIHEA (TZ) currently leads field operations through two branches, in Moshi and Arusha.
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The
organization works with marginalized communities in the areas of
economic and social empowerment using a participatory approach aimed at
helping people fight poverty and vulnerability. The Hand in Hand
enterprise and job creation approach is based on a philosophy of
self-help, providing training, skills and support to enable people
living in poverty, particularly women, to build and sustain independent,
market-based, economic activities. This provides for a higher level of
income for them and their families, which in turn contributes to greater
food security, better education for children, and increased access to
healthcare, improved housing, and overall improved livelihoods.

SUMMARY
BRANCH ACCOUNTANT
JOB DESCRIPTION AND SPECIFICATIONS.
REF.NO: HEA BA 01/2022(1) POST.
The
position is responsible for effective financial management at Branch
level. The responsibilities include processing of accounting
transactions, preparation of branch financial reports, and support on
donor compliance and reporting issues in line with professional
standards, and the organization’s policies, procedures, structures and
systems.

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Duties and responsibilities

• Work with the Branch Manager to prepare accurate and annual budgets.
• Monitor and analyses branch budget vs actual, identify variances and take corrective action for variances.
• Ensure that petty cash disbursements, accounting, re-imbursement and update of all relevant expenses are done on time.
• Raise internal requisitions for all supplies at the Branch in accordance with the HiH EA
• procurement policy.
• Manage stationery stocks in the branches with monthly stock takes and variance analysis and action thereof.
• Analyze
  all the expenses in line with approved budgets and liaise with Branch
  Manager and Project Accountant, where applicable, on areas of expense
  requisition or misappropriation of funds.
• Undertake timely reconciliation and processing of payment of branch liabilities.
• Carry
  out timely posting in the accounting system and reconciliation of all
  branch operations (e.g. clientele, savings, loans, fees, loan payments,
  revenues, commissions etc.).
• Monitor Branch performance, making
  sure that reports are accurate and share system reports with Branch
  Manager and staff as appropriate.
• Designated bank agent for purposes of accessing HiH EA bank statements.
• Ensure
  timely preparation of bank reconciliations, stationery reconciliations,
  and expense posting schedules and send reports to the Project
  Accountant.

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• Reconcile fuel receipts to be in line with work tickets balances.
• Execute
  the role of approver in MIS and the contact person on issues relating
  to MIS system accuracy, efficiency and availability.
• Undertake asset coding, quarterly verification and submit to HQ a signed copy of list of assets for the Branch.
• Participate
  in carrying out due diligence and evaluation of customer’s credit
  applications as a member of credit committee at the Branch level.
• Undertake
  due diligence and vetting of quotations received from suppliers and
  ensure that expenses incurred are in line contractual terms of the
  project at the Branch.
• Maintain safe use and custody of passwords for computerized accounting systems.
• In
  charge of safe custody of auditable documents filed at the Branch and
  must maintain safe and proper record keeping by filling source
  documents, vouchers and any other supporting accounting documents for
  future references.
• Carry out trial balance analysis to guarantee
  correctness of the balances, coding and transaction management and
  verify and approve journal vouchers raised to correct errors.
• Deduct and remit statutory deductions, where applicable.
• Support
  internal audit processes by giving all the necessary information and
  auditable documents, and acting on the feedback given thereafter.
• Ensure
  that the organizations assets and other resources are safeguard from
  financial loss through theft, fraud or errors by adherence to
  professional standards and policies, procedures, structures and systems
  of the organization.
• Supervise, coach, mentor, and appraise the Accounts Assistant at the Branch.
• Train and capacity build Branch staff on accounting and financial management.
• Undertake any other assignment as may be directed by the Supervisor from time to time.

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Job Specifications

• Holder of bachelor degree in accounting/Finance and any other related field.
• CPA(T) is an added advantage.
• Working knowledge of computerized accounting and other computer application packages.
• High level of integrity to be able to handle assets, cash and cash related transactions.
• Good interpersonal skills to be able to relate to people of diverse backgrounds.
• Attention to detail to be able to scrutinize payment supporting documents before effecting payment.
• Good analytical skills and report writing skills.
• Basic auditing skills.
• Effective communication both oral and written in English and Kiswahili.
• Good organizing skills.

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Application process
Qualified and interested candidates should forward a cover letter and CV, citing the Position and Reference Number to careerstz@handinhandea.org on or before close of business by 31st August, 2022.
Only shortlisted candidates will be contacted.
Website: http://handinhand-ea.org/
PO Box 7152 Arusha.

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