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Consultant(s) for Project Review of Consortium Project “CSOs & POLICY DIALOGUE” – phase III
1. Introduction and Background
Consortium Project “CSOs & Policy Dialogue” is a three years
programme funded by the Austrian Development Agency (ADA). Its current
phase (Jan 1st 2020 – Dec 31st 2022) is the third phase of the project
succeeding its pilot phase (Dec 1st 2014 – 30th Nov 2016) and a second
phase (2017-2019) and is implemented by a Consortium of Austrian NGOs
and their local partners in East Africa (Kenya, Uganda, Tanzania), with a
total project budget of 500.000 EUR.
The results and
implementations strategies of the project shall be reviewed with the
support of external consultant(s) in the second semester of 2022, in
order to facilitate learning among all stakeholders and to inform the
finetuning of planning and implementation of its potential follow-up
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About the Project
2014 five Austrian NGOs have subsequently implemented a consortium
project, coordinated by HORIZONT3000 (Austrian Organisation for
Development Cooperation), which aims at strengthening the capacities of
selected East African partner organisations in policy dialogue
engagement. The Consortium Project “CSOs and Policy Dialogue” strives
towards contributing to a political environment in East Africa that is
directed towards justice and equity by focusing on ways and methods that
promote policies in the interest of marginalised populations and
disadvantaged or vulnerable groups. A number of CSOs in Kenya, Uganda
and Tanzania have been trained on approaches, methods and tools of
engagement in policy dialogue, have elaborated policy dialogue
strategies and have implemented initiatives for policy dialogue.
current phase of the Policy Dialogue Consortium Project (Phase III,
2020-2022) is focusing on further consolidating and institutionalising
previous learnings at organizational level, on supporting partner
organisations to be able to influence policies for the benefit of
marginalised populations, and on analysing the existing environment for
CSO capacity development in policy dialogue, in order to contribute to
an inclusive system development in this field and to ensure long-term
sustainability with regard to capacity development of CSOs for policy
The specific objective of the present
project phase is to “Enable CSOs in East Africa to systematically
influence policies in the interest of marginalized people”. The
long-term change process the project envisages is to contribute to a
political environment in East Africa that is directed towards justice,
equity and the inclusion of marginalized people.
The Expected Results of the project for 2020-2022 are the following:
Policy Dialogue has been anchored institutionally at partner
organizations and cooperation frameworks of the Austrian development
community. (Contribution to SDG 17, esp. 17.9. and 17.17.)
Policies have been influenced successfully for the benefit of
marginalized people and gender equality. (Contribution to SDG 16, esp.
16.7. and 16.b., as well as SDG 5, esp. 5.b)
3. Constraints and
measures for an inclusive system for East African CSO engagement in
Policy Dialogue have been identified and addressed. (SDG 17)
About the Consortium
Consortium is composed of the following 5 Austrian NGOs: HORIZONT3000,
Red Cross Austria, SOS Children’s Villages Austria, Caritas Austria and
CARE Austria. The consortium partners in Austria steer and coordinate
project implementation regularly via a steering committee meeting to
discuss the programme’s progress.
HORIZONT3000 is the lead
agency, which coordinates the project and is responsible for reporting
towards the main donor, the Austrian Development Agency. The lead agency
is also managing all activities on capacity development, experience
capitalization as well as sharing events in East Africa.
local partner organizations of the Austrian Consortium who benefit from
project components (capacity development), and implement project
activities (Small Action Fund Initiatives) are the following: DESECE and
GROOTS Kenya (partner of HORIZONT3000), Kenya Red Cross (partner of Red
Cross Austria), SOS Children’s Village Uganda and SOS Children’s
Village Tanzania (partner of SOS Children’s Villages Austria), PACIDA
(partner of CARITAS Austria), CARE Uganda (partner of CARE Austria). See
Annex I for short descriptions on the organizations.
About the lead agency
is an Austrian NGO with eleven catholic member organizations.
HORIZONT3000 is mainly funded by the Austrian Government (Austrian
Development Cooperation), the European Union, contributions from its
member organizations, Liechtensteinischer Entwicklungsdienst (LED), as
well as the Medicor Foundation Liechtenstein. HORIZONT3000 works in
close co-operation with local partner organisations, donors and other
stakeholders such as international CSOs and research institutes to
achieve common sustainable development goals. HORIZONT3000 specialises
in the assistance, coordination and monitoring of projects and
programmes as well as in the provision of technical experts in countries
of the global south. Through its presence in the regional and country
offices, HORIZONT3000 cooperates and engages through an open and
constructive dialogue with local partner organisations and beneficiaries
guaranteeing a participatory approach and ensuring relevance and
sustainability. In 2020, HORIZONT3000 coordinated and supported around
160 projects through funding and 68 experts in 17 countries in Africa,
Latin America and Oceania. HORIZONT3000 aims at targeting the most
vulnerable population groups, such as smallholders, marginalised women,
children and youth, human rights groups as well as indigenous
About the main donor
Development Agency (ADA) is the Operational Unit of the Austrian
Development Cooperation (ADC). It is in charge of implementing all
bilateral programmes and projects in ADC’s partner countries and
administers the budget earmarked for this. Another part of ADA’s
operations is related to development education and awareness-raising in
The Austrian Development Agency cooperates with
non-governmental organisations (NGOs) and combines official development
assistance with numerous civil-society initiatives. This way, government
and civil society make a joint contribution to poverty reduction and
improving the conditions of life in developing countries.
review is intended to contribute to internal learning, the
accountability towards our stakeholders and to provide recommendations
for a subsequent phase of the project.
insights and knowledge gained through the project review will
contribute to the steering and implementation of the follow-up phase of
the Consortium Project.
- Recommendations: The review will be
valuable in terms of recommendations on how to increase positive impact
in the field of policy dialogue engagement of local CSOs as well as
possible improvements of the steering and coordination processes
involved in the implementation of the project.
the outcome of the review will deliver insights on how the Consortium
Project achieves results. It will be important for the accountability
towards stakeholders, especially the Austrian Development Agency.
main objective of the review is to assess the main results achieved of
the Consortium Project “CSOs & Policy Dialogue” – Part III
(2020-2022) in East Africa in order to facilitate learning among all
involved stakeholders and organisations, as well as to receive
recommendations for a potential subsequent phase 2023-25.
4. Focus and Scope
review shall assess the current phase of the project (01-2020 –
12-2022). The review shall look into all 3 result areas of the project
while emphasis shall be put on
Result 2*: Policy processes have been influenced for the benefit of marginalised people and gender equality* as well as
1*: Policy Dialogue has been anchored institutionally at partner
organisations and cooperation frameworks of the Austrian development
The review shall facilitate analysis in a participatory manner and pay specific focus on:
impact of the Covid-19 pandemic on policy dialogue in general and also
specific implications on the Small Action Funds (SAFs) and Partner
Organisations, as well as on capacity development and cross-learning
measures during this project phase and potential implications and
learnings for the next project phase;
- Gender analysis studies
conducted and recommendations for the way forward in implementing
recommendations and/ or finetuning the analysis studies;
- Continuous monitoring and evaluation of policy dialogue and advocacy activities;
- Institutionalisation and cross-learning at partner organisations – remaining challenges and priorities for follow up;
- Experience capitalisation – identifying potential case studies and good practices for sharing & learning.
5. Main guiding questions
the outlined focus and scope the consultant(s) shall propose the
methodology as well as guiding questions – to be cross-checked with
consortium partners in the context of the inception phase and report.
the specific elements of effectiveness, impact and sustainability of
the project, the following main guiding questions are suggested, while
taking into account findings from the project evaluation study (2019)
conducted during the previous project phase:
what extent has the objective of the project been achieved? Which are
relevant factors for (not) achieving the objective? What has been the
impact of the Covid-19 pandemic?
- Which capacity development
instruments did (not) prove to be effective for improving the
performance of targeted CSOs in the policy dialogue field? How
effectively are synergies between partner organizations used? How
effective are cross-learning activities for improving the engagement of
partner organizations? What has been the impact of the Covid-19
- Which policy dialogue approaches and methods in
partner initiatives did (not) prove to be effective to influence policy
making process in a meaningful way? Have adequate monitoring processes
and tools been applied in partner initiatives in order to support
effective implementation? What has been the impact of the Covid-19
- How effectively were other stakeholders involved
and/or addressed in the project (policy makers, media and other CSOs) in
order to increase the benefit of the project?
what extent did the Small Action Fund Initiatives of partner
organizations affect national and local policy processes in a positive
way for marginalized populations?
- How have the Gender Analysis studies affected the implementation of SAF initiatives?
other impacts – positive or negative, intended or unintended – can be
identified because of the project and specifically by the consortium
modality of project implementation in East Africa?
far are attained improvements and positive effects at organizational as
well as policy level sustainable? Are strengthened capacities anchored
in the organizations? What were enabling or hindering factors? What
needs to be taken into account for future planning?
- What risks
and potentials are visible regarding the sustainable effectiveness of
the project, specifically for SAF? Which measures should be included
when phasing out the SAF?
- To what extent did the project strengthen local ownership and leadership (by partners and also beneficiaries)?
methodology including conceptual framework and approach as well as
appropriate data collection methods are to be suggested by the
consultant(s), and subsequently fine-tuned and agreed with consortium
partners from Austria and East Africa. The methodology shall include and
prioritise methods which facilitate participatory learning.
For the desk study, the consultants will be provided with the relevant project documents and reports.
It is suggested that the following actors, stakeholders and beneficiaries are involved in visits, interviews and/or workshops:
Coordinator of the Consortium Project and all members of the Steering
Committee of the Consortium Project (5 representatives of Austrian
- Project and Management Staff of all 7
Partner Organizations who benefitted from Capacity Development measures
and/or are involved in implementing Small Action Fund and other Policy
Dialogue Initiatives of the Organization
- Representatives of
beneficiaries of Small Action Fund Initiatives of 4-6 selected partner
organizations in Kenya, Uganda and Tanzania
- Consultants who
accompanied capacity development processes and the elaboration of
products for dissemination in a meaningful way.
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Data should be collected and interpreted in a gender-disaggregated manner.
appointments, meetings and interviews for the data collection according
to the methodological approach of the consultants, the plan of
activities shall include a (virtual) meeting with the Project
Coordinator to discuss the inception report and kick off the data
collection process, as well as a (virtual) meeting with the Project
Coordinator and, if possible, all members of the Steering Committee
after completing the data collection to discuss provisional results.
inception report shall have a maximum of 10 pages and include a
detailed outline of the assessment’s aims, approaches, methods, work
plan, guiding questions, surveys etc..
The consultant(s) shall
present a draft report at the latest two weeks after the presentation of
provisional results and discuss the main findings and recommendations
during a planned Sharing & Learning Event with all East African
partners in November 2022. The draft report will be assessed by
HORIZONT3000 as to its comprehensibility and comprehensiveness and the
consultants are expected to integrate feedback in the final report.
final report shall have a maximum of 25 pages (without annexes and
index) and include: title page, table of content, list of abbreviations,
executive summary (max. 5 pages), background, introduction, methods,
findings, conclusions, lessons learnt, recommendations and Annexes
(Logframe, terms of reference and schedule of the evaluation, list of
key informants, list of documents used, questionnaires or other
instruments used; Reports prepared for the field study; Information
regarding the evaluators, and other document the consultant(s) consider
Additionally, a visually appealing summary shall be
developed, representing the main findings and recommendations of the
review at a glance.
coordination of the review including the selection, contracting and
feedback processes is assumed by the Project Coordinator Policy Dialogue
at HORIZONT3000 Vienna firstname.lastname@example.org
9. Time Frame
review shall take place between beginning of September and end of
November, with the draft report completed by end of October/ beginning
of November and the final report completed by end of November/ beginning
of December 2022.
The estimated timetable is envisaged as follows, to be finalised upon contract signature:
- Deadline for submission of offers – > 28th of August 2022
- Screening of offers, pot. interviews, contracting -> 9th of September 2022
- Inception report -> 30th of September 2022
- Provisional results/ draft report-> beginning of November 2022
validation process -> discuss provisional results and/ or draft
report during Sharing & Learning Event in November 2022 (week 47),
details will be provided upon selection
- Final report -> end of November/ beginning of December 2022
The total budget available for the review is max. EUR 12.000.
value must cover all costs relating to the assignment including fees,
taxes, food, accommodation, national/international transportation,
office materials, insurances, etc.;
HORIZONT3000 does not have
any additional budget to organize workshops for the review. Review
workshops must be included in the budget and should be easy to handle by
the partner organizations.
Payment of the fee will be made in two tranches:
- 50% at signing of the contract,
- 50% after submission of final report.
11. Skills and qualifications of consultant(s)
case the evaluation team consists of more than 1 person with different
professional qualifications, a leader of the team shall be appointed.
The consultants should have:
- Experience in the participatory
review and evaluation of multi-country and of capacity development
programmes as well as in gender mainstreaming,
- Expertise in CSO engagement in Policy Dialogue and/or Advocacy,
- Proficiency in English and strong analytical and writing skills,
- In-depth knowledge on and working experience in East Africa.
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How to apply
The offer (in English) has to be submitted to the Project Coordinator Policy Dialogue at HORIZONT3000 Vienna email@example.com until latest August 28th, 2022.
HORIZONT3000 reserves the right to extend the deadline if the offers received by then do not meet the requirements.
Offers must include:
the consultants’ CV, experiences and references,
on the methodology, time and action plan and if necessary, suggestions
and recommendations to the Terms of References,
the number of working days designated to the assignment including daily rates,
a detailed budget proposal, which has to be presented in EURO and must include all taxes, travel and other expenses.