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New Multiple Stations Job Vacancies at UN Office for Project Services (UNOPS) August, 2022

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AJIRA LEO TANZANIA
UNOPS

Jobs in Tanzania 2022: New Job Vacancies at The United Nations Office for Project Services (UNOPS) 2022


AJIRA MPYA TANZANIA 2022 | NAFASI MPYA ZA KAZI 2022

Deputy/ Project Manager (Roster)
Job categories
Project Management
Vacancy code VA/2022/B5323/24372
Department/office AFR, KEMCO, Kenya
Duty station Multiple Station, United Republic of Tanzania
Contract type Local ICA Specialist
Contract level LICA Specialist-9
Duration Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

Background Information – Job-specific
The
United Nations Office for Project Services (UNOPS) is an operational
arm of the United Nations, supporting the successful implementation of
its partners’ peacebuilding, humanitarian and development projects
around the world. Mandated as a central resource of the United Nations,
UNOPS provides sustainable project management, procurement and
infrastructure services to a wide range of governments, donors and
United Nations organizations. With over 6,000 personnel spread across
80 countries, UNOPS offers its partners the logistical, technical and
management knowledge they need, where they need it.
By implementing around 1,000 projects for our partners at any given
time, UNOPS makes significant contributions to results on the ground,
often in the most challenging environments.
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Kenya
Multi-country office (KEMCO) sub-region currently consists of an
established Operation Centre in Nairobi/Kenya which manages a portfolio
of engagements in multiple countries in East and South Africa. These
countries include Kenya, Mozambique, Zimbabwe, Zambia, Uganda, Tanzania,
Eritrea and several island states. KEMC focuses on Infrastructure,
Procurement, Project Management, HR and Transactional Services, and
F0und Management services in those countries. Our goal is to support
countries, help people in need and enable our partners through
delivering on our mandate of infrastructure, procurement and project
management in the countries East and South Africa.

UNOPS has
been present in Tanzania for more than 8 years delivering a regular and
wide variety of projects covering numerous sectors including Education,
Agriculture, Health, Resilient infrastructure, Security, Education among
others. Building on our global experience successfully delivering
projects in complex operating environments, a healthy pipeline of
engagements are at various stages of discussion with our priority
partners.

In anticipation of new opportunities, UNOPS Tanzania
Country Office is building up a roster of qualified project management
professionals ready to join the team as new projects come online. If
you have experience leading teams, are excited to expand our sustainable
project management initiatives, are great at facilitating technical
teams to develop specifications that match clients needs and budget, are
always ready to get hands on with the work, and can lead partners
through best practices and operational excellence, then this is your
opportunity.

Functional Responsibilities

Summary of functions:

  • Project Delivery and Performance
  • Procedures
  • Monitoring and reporting
  • Stakeholder engagement
  • Quality assurance
  • Knowledge management and innovation
  • Personnel management

1. Project Delivery and Performance

  • Develop, complete and update implementation plan(s)
  • Implement the approved plan (including the establishment of milestones) within tolerances set by the Project Board.
  • Embed
    sustainability dimensions including social and gender inclusion,
    environmental and economic aspects into project life span.
  • Manage
    the production of the required outputs, taking responsibility for
    overall progress and use of resources and initiating corrective action
    where necessary.
  • Ensure that quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan.
  • Liaise with any external suppliers or account managers.
  • Manage acceptance and delivery of work packages.
  • Monitor project progress ensuring that work packages are being executed properly.
  • Control project and work packages changes.
  • Accept goods, services or works delivered by suppliers.
  • Lead contract management duties including supplier performance evaluation.
  • Act as the Employer’s Representative within the FIDIC works contracts.
  • Identify,
    and anticipate in a timely manner, potential risks and issues and
    advises mitigating measures to senior management/ Project Board so that
    maximum benefit to partner(s) and other stakeholders is achieved.
  • Identify and report to the supervisor potential business opportunities for UNOPS

2. Procedures

  • Comply with all organizational policy and specifically the Project Management Manual
  • Prepare/adapt all relevant plans for approval by the Project Board.
  • Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan
  • Draft
    the requirements definitions for procurement processes. Approving
    requisitions and requests for non-purchase order payments; Evaluating
    submissions received, if appointed to the evaluation team.
  • Ensure maintenance of the project files and lessons learned are recorded
  • Ensure
    the development and implementation of project financial management
    guidelines and control mechanisms, in conformity with UNOPS rules and
    regulations.
  • Manage budgets, cash flow and obligations to ensure
    that deliverables are met and payments to contractors and personnel are
    received on time.
  • Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
  • Understand the unique structures of the UN and budget appropriately for personnel
  • Manage expenditures against the budget (based on accurate financial reports)
  • Where
    the Deputy/Project Manager has no delegation as a committing officer,
    s/he retains these responsibilities and will monitor and
    instruct/request others to carry out the relevant commitments and
    disbursements.
  • For project closure purposes, provide a formal handover of the project to the closure manager
  • Support
    project audit activities, including planning, preparation and
    coordination during the audits and follow up on audit
    observations/recommendations

3. Monitoring and Reporting

  • Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.
  • Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality).
  • Maintain diaries and progress reports as required by the organization’s standard procedures.
  • Provide routine oversight and analysis of delivery data within the dashboard system.
  • Ensure all project team members track and regularly update milestones and targets for the duration of projects’ life span

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4. Stakeholder Engagement

  • Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies.
  • Establish
    solid working relationships with the Project Board (Executive, Senior
    Users and Senior Suppliers), client and key stakeholders.
  • Enable
    the formulation of project communications plans. Coordinate internal
    project communications. Monitor the effectiveness of project
    communications.
  • Coordinate stakeholder engagement and
    communication, ensuring effective timing and interdependency management
    of communications.
  • Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover outputs

5. Quality Assurance

  • Work with internal stakeholders to ensure projects comply with audit requirements
  • Work with procurement/purchasing staff to ensure effective interface with suppliers’ quality systems
  • Coordinate quality reviews of project documents and deliverables
  • Provide quality control for management outputs (project documents, reports, etc.)

6. Knowledge management and innovation

  • Encourage
    routine and effective capacity building activities are conducted in
    order to build the long-term and sustainable capacity of staff.
  • Actively
    interact with other Deputy/Project Managers and the wider PM community
    to share case studies, lessons learned and best practices
  • Contribute
    to the oversight of lessons learned procedures, ensuring that lessons
    learnt are shared in a timely and appropriate manner. Participate in the
    relevant Communities of Practice
  • Research and logging of lessons learned throughout the project life span.
  • Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies

7. Personnel Management

  • Lead and motivate the project management team, if applicable
  • Ensure that behavioral expectations of team members are established
  • Ensure that performance reviews are conducted fairly, accurately and timely
  • Select, recruit and train the team as required and take into account gender parity and diversity objectives.
  • Ensure safety and security for all project personnel and comply with UNDSS standards
  • Create,
    foster and role model a culture of respect and zero tolerance for
    discrimination, abuse of authority, harassments, sexual harrasement and
    sexual exploitation and abuse. Ensure accountability for actions and
    perform duties in accordance with protection mechanisms and action
    plans, as expected by UNOPS policies, standards and commitments.

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Education/Experience/Language requirements

  • Advanced University Degree (Masters Degree) in Project Management,
    Procurement/ Supply Chain Management, Engineering, Construction
    engineering, Architecture, vertical infrastructure (buildings, etc.) or
    other relevant discipline is required.
  • A Bachelor’s degree with
    an additional 2 years of relevant work experience may be accepted in
    lieu of the education requirements outlined above. Experience
  • A minimum of 2 years progressive experience in infrastructure is required;
  • Experience working in development sector is an added advantage;
  • Experience
    in a Project Management role (incl. Team Leader, Lead Engineer,
    Technical Coordinator, Deputy PM or Acting) in the delivery of
    development projects is highly desirable;
  • Demonstrated experience working with multidisciplinary teams is desired;
  • A minimum of 2 years experience implementing international norms in Health and Safety is required;
  • Experience working with Environmental and Social Management Plans (ESMP) and/or World Bank Safeguard Frameworks is an advantage;
  • Past experience involved in procurement of goods/services/ works is a distinct advantage;
  • Knowledge of the UN system and familiarity with UNOPS procedures is an advantage;
  • Demonstrated experience working with Government MDAs on donor funded projects is an asset; Language Requirement
  • Fluency in English is required
  • Knowledge of Swahili is an advantage

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Languages

  • Fluency in English is required
  • Knowledge of Swahili is an advantage


Competencies

  • Treats all individuals with respect; responds sensitively to
    differences and encourages others to do the same. Upholds organizational
    and ethical norms. Maintains high standards of trustworthiness. Role
    model for diversity and inclusion.
  • Demonstrates understanding
    of the impact of own role on all partners and always puts the end
    beneficiary first. Builds and maintains strong external relationships
    and is a competent partner for others (if relevant to the role).
  • Efficiently establishes an appropriate course of action for self and/or
    others to accomplish a goal. Actions lead to total task accomplishment
    through concern for quality in all areas. Sees opportunities and takes
    the initiative to act on them. Understands that responsible use of
    resources maximizes our impact on our beneficiaries.
  • Open to
    change and flexible in a fast paced environment. Effectively adapts own
    approach to suit changing circumstances or requirements. Reflects on
    experiences and modifies own behavior. Performance is consistent, even
    under pressure. Always pursues continuous improvements.
  • Evaluates data and courses of action to reach logical, pragmatic
    decisions. Takes an unbiased, rational approach with calculated risks.
    Applies innovation and creativity to problem-solving.
  • Expresses ideas or facts in a clear, concise and open manner.
    Communication indicates a consideration for the feelings and needs of
    others. Actively listens and proactively shares knowledge. Handles
    conflict effectively, by overcoming differences of opinion and finding
    common ground.


Application period
02-Aug-2022 to 18-Aug-2022
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. 

Contract type:
Local Individual Contractor Agreement (LICA)
Contract level: ICS 9/ LICA 9
Contract
duration
: Ongoing ICA – ‘Open-ended, subject to organizational
requirements, availability of funds and satisfactory performance.’

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

  • This is a local post. As such, it is only open to Tanzanian Nationals or persons with valid residence permits
  • This position is based in a family duty station

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization – UNOPS values its people and recognizes
    the importance of balancing professional and personal demands. We have a
    progressive policy on work-life harmonization and offer several
    flexible working options. This policy applies to UNOPS personnel on all
    contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies,
    administrative instructions, plans and procedures of the UN Security
    Management System and that of UNOPS.  

Recommended:
It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information – UNOPS

UNOPS is an operational arm of the
United Nations, supporting the successful implementation of its partners’
peacebuilding, humanitarian and development projects around the world. Our
mission is to help people build better lives and countries achieve sustainable
development.
UNOPS areas of expertise cover infrastructure,
procurement, project management, financial management and human resources. 

Working
with us

UNOPS offers short- and long-term
work opportunities in diverse and challenging environments across the globe. We
are looking for creative, results-focused professionals with skills in a range of
disciplines.



Diversity
With over 5,000
UNOPS personnel and approximately 7,000 personnel recruited on behalf of
UNOPS partners spread across
80 countries, our workforce represents a wide range of nationalities and
cultures. We promote a balanced, diverse workforce — a strength that helps us better
understand and address our partners’ needs, and continually strive to improve
our gender balance through initiatives and policies that encourage recruitment
of qualified female candidates.

Work
life harmonization

UNOPS values its people and
recognizes the importance of balancing professional and personal demands.

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