New Multiple Stations Job Vacancies at UN Office for Project Services (UNOPS) August, 2022

UNOPS has
been present in Tanzania for more than 8 years delivering a regular and
wide variety of projects covering numerous sectors including Education,
Agriculture, Health, Resilient infrastructure, Security, Education among
others. Building on our global experience successfully delivering
projects in complex operating environments, a healthy pipeline of
engagements are at various stages of discussion with our priority
partners.

In anticipation of new opportunities, UNOPS Tanzania
Country Office is building up a roster of qualified project management
professionals ready to join the team as new projects come online. If
you have experience leading teams, are excited to expand our sustainable
project management initiatives, are great at facilitating technical
teams to develop specifications that match clients needs and budget, are
always ready to get hands on with the work, and can lead partners
through best practices and operational excellence, then this is your
opportunity.

Functional Responsibilities
Summary of functions:

• Project Delivery and Performance
• Procedures
• Monitoring and reporting
• Stakeholder engagement
• Quality assurance
• Knowledge management and innovation
• Personnel management

1. Project Delivery and Performance

• Develop, complete and update implementation plan(s)
• Implement the approved plan (including the establishment of milestones) within tolerances set by the Project Board.
• Embed
  sustainability dimensions including social and gender inclusion,
  environmental and economic aspects into project life span.
• Manage
  the production of the required outputs, taking responsibility for
  overall progress and use of resources and initiating corrective action
  where necessary.
• Ensure that quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan.
• Liaise with any external suppliers or account managers.
• Manage acceptance and delivery of work packages.
• Monitor project progress ensuring that work packages are being executed properly.
• Control project and work packages changes.
• Accept goods, services or works delivered by suppliers.
• Lead contract management duties including supplier performance evaluation.
• Act as the Employer’s Representative within the FIDIC works contracts.
• Identify,
  and anticipate in a timely manner, potential risks and issues and
  advises mitigating measures to senior management/ Project Board so that
  maximum benefit to partner(s) and other stakeholders is achieved.
• Identify and report to the supervisor potential business opportunities for UNOPS

2. Procedures

• Comply with all organizational policy and specifically the Project Management Manual
• Prepare/adapt all relevant plans for approval by the Project Board.
• Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan
• Draft
  the requirements definitions for procurement processes. Approving
  requisitions and requests for non-purchase order payments; Evaluating
  submissions received, if appointed to the evaluation team.
• Ensure maintenance of the project files and lessons learned are recorded
• Ensure
  the development and implementation of project financial management
  guidelines and control mechanisms, in conformity with UNOPS rules and
  regulations.
• Manage budgets, cash flow and obligations to ensure
  that deliverables are met and payments to contractors and personnel are
  received on time.
• Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
• Understand the unique structures of the UN and budget appropriately for personnel
• Manage expenditures against the budget (based on accurate financial reports)
• Where
  the Deputy/Project Manager has no delegation as a committing officer,
  s/he retains these responsibilities and will monitor and
  instruct/request others to carry out the relevant commitments and
  disbursements.
• For project closure purposes, provide a formal handover of the project to the closure manager
• Support
  project audit activities, including planning, preparation and
  coordination during the audits and follow up on audit
  observations/recommendations

3. Monitoring and Reporting

• Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.
• Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality).
• Maintain diaries and progress reports as required by the organization’s standard procedures.
• Provide routine oversight and analysis of delivery data within the dashboard system.
• Ensure all project team members track and regularly update milestones and targets for the duration of projects’ life span

Recommended:

4. Stakeholder Engagement

• Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies.
• Establish
  solid working relationships with the Project Board (Executive, Senior
  Users and Senior Suppliers), client and key stakeholders.
• Enable
  the formulation of project communications plans. Coordinate internal
  project communications. Monitor the effectiveness of project
  communications.
• Coordinate stakeholder engagement and
  communication, ensuring effective timing and interdependency management
  of communications.
• Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover outputs

5. Quality Assurance

• Work with internal stakeholders to ensure projects comply with audit requirements
• Work with procurement/purchasing staff to ensure effective interface with suppliers’ quality systems
• Coordinate quality reviews of project documents and deliverables
• Provide quality control for management outputs (project documents, reports, etc.)

6. Knowledge management and innovation

• Encourage
  routine and effective capacity building activities are conducted in
  order to build the long-term and sustainable capacity of staff.
• Actively
  interact with other Deputy/Project Managers and the wider PM community
  to share case studies, lessons learned and best practices
• Contribute
  to the oversight of lessons learned procedures, ensuring that lessons
  learnt are shared in a timely and appropriate manner. Participate in the
  relevant Communities of Practice
• Research and logging of lessons learned throughout the project life span.
• Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies

7. Personnel Management

• Lead and motivate the project management team, if applicable
• Ensure that behavioral expectations of team members are established
• Ensure that performance reviews are conducted fairly, accurately and timely
• Select, recruit and train the team as required and take into account gender parity and diversity objectives.
• Ensure safety and security for all project personnel and comply with UNDSS standards
• Create,
  foster and role model a culture of respect and zero tolerance for
  discrimination, abuse of authority, harassments, sexual harrasement and
  sexual exploitation and abuse. Ensure accountability for actions and
  perform duties in accordance with protection mechanisms and action
  plans, as expected by UNOPS policies, standards and commitments.

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