New Job Vacancy at World Vision International – Grants Compliance & Partnerships Manager

Grants Compliance & Partnerships Manager
locations Dar es Salaam, Tanzania, United Republic Of
time type Full time
job requisition id R8468
With
over 70 years of experience, our focus is on helping the most
vulnerable children overcome poverty and experience fullness of life. We
help children of all backgrounds, even in the most dangerous places,
inspired by our Christian faith.
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Come
join our 34,000+ staff working in nearly 100 countries and share the
joy of transforming vulnerable children’s life stories!

Key Responsibilities:
MAJOR RESPONSIBILITIES
Activity

Grant’s compliance (awarded portfolio) 40%

• Provide
  technical support to grants on donor & partnership compliance
  efforts (assess, set policies & controls, measure, monitor and
  enforce).

End Results

• Ensure grants compliance regulations are included in start-up workshops for all grants for building staff capacity
• Act
  as a focal point for WVT on all donor compliance requirements, ensuring
  that staff and partners are correctly informed of donor requirements
  and are fully capacitated to ensure compliance
• Manage
  compliance related and reputational risks by proactively monitoring
  compliance, identifying issues in a timely manner and working with
  colleagues to resolve them.
• Ensure effective coordination and
  problem solving between teams, involving Senior Grants Operations
  Manager, Operations Director, Procurement Manager and Resource
  Development and Program Quality Director
• Standardize approaches to grant compliance by developing and applying compliance review tools to all grants
• Extract, synthesize & communicate donor compliance guidelines to all grant teams and partners.
• Detail WVT/SO reporting requirements to project teams and partners
• Review and finalize customized closeout checklists for grants
• Make regular visits to grants and conduct cite verifications to verify grant compliance to both WVT and implementing partners.
• Develop tools to monitor grants compliance (compliance checklists, dash boards etc.) and ensure regular reporting
• Deliver on site grant management and compliance training tools.
• Develop & roll out grant checklists (compliance checklists, closeout checklists).
• Report on Grants Compliance
• Work with teams to conduct grants reviews (Quarterly reviews, steering committee reviews/ Reflection meetings)
• Ensure full implementation of compliance review action plans

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Activity
Partnership Development & Oversight 40%

• Lead in Partnership development, support, and Oversight

End Results

• Lead
  partner identification processes including initial partner assessment
  and due diligence processes for all potential partners
• Ensure the partnering process are followed and all partner files and agreements are tracked and filed appropriately.
• Maintain
  effective working relationships with partners, representing WVT to a
  high standard in all interactions including partner visits and
  representation in meeting.
• Design and provide strategic
  oversight on all partnership agreements and ensure appropriate
  application of all templates according to WV policies and procedures.
• Ensure
  compliance regarding all contractual agreements, as well as the
  partnership process and serves as the focal point for the review of all
  WVT agreements/ MoUs and make recommendations accordingly
• Provide
  leadership and influence a culture of compliance across the
  organization for all partner related activities, ensuring that the
  partnership process is followed according to approved protocol and due
  diligence best practices.
• Provide leadership for the design and
  implementation of a partner database and ensure all partner related
  documentation and evidence is appropriately electronically filed (on
  WV-central/Horizon) and where necessary physically stored to evidence
  data gathered, as per document storage guidelines.
• Provide
  Support to Operations Department (with a close working relationship with
  the Grants Operations Senior Manager) and Program Technical Leads
  toward improved partnering relationship and Ensure Compliance of all
  Partner Related Activities.
• Support the development of a partner monitoring plan and provide oversight for planning partner monitoring schedule.
• Provide
  support to Operations to develop capacity building plans with all local
  partners informed by adaptive, innovative and effective capacity
  building methodologies.
• Provide support and oversight for
  Operations to ensure partners develop their organizational development
  plan and ensure that necessary trainings are provided to partners as
  determined in the plan.
• Work closely with Departmental staff to
  ensure that departments support the development of partner capacity and
  ensuring WV departments meet with relevant partner staff on a regular
  basis.
• Lead efforts to work with Grant Managers, Operation
  Department and Technical Team Leads, immediately raise any areas of
  concern in relation to partners’ performance or project implementation
  so appropriate action can be taken.
• Monitoring partner
  compliance with WV and donor rules and guidance throughout the lifecycle
  of our work with the partner, including: Communicating any issues to
  partners, and assisting them in resolving issues of noncompliance;
  Reviewing partner interim and final reports for donor compliance
  criteria, prior to submission.
• Review and conduct desk verification on all non-financial documents/ forms received by the partners.
• Promote inter-partners learning on common good practices and exchange of vital information

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Compliance (in Grant Making) 20%

• Provide guidance on donor requirements to proposal development teams

End Results

• Participate
  in the development of all significant (large, multiannual) grant
  applications to bilateral donors ensuring the management of donor and
  WVY re6quirements and standards
• Identify and communicate issues that are not aligning with WVI core values, strategic mandates, and child wellbeing outcomes
• Work
  with and support the Resource Development & Program Quality
  director, Operations Director and Grants Operation Senior Manager to
  develop realistic and practical solutions in program development and
  implementation strategies
• Lead on all compliance aspects by ensuring that grant making standards are understood and applied.
• Support grant applications by WVT and colleagues at regional and Support Offices.
• Work with GAM team in the development, Review and amendment of prospective partners for grant applications

TOTAL 100%

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Required Professional Experience

• Achieving quality results & service.
• Practicing accountability & integrity.
• Communicating information effectively.
• Thinking clearly, deeply & broadly.
• Understanding the Humanitarian Industry.
• Practicing innovation & change.
• Demonstrating Christ-centered life & work.
• Demonstrating Christ-centred life & work.
• Learning for growth & development.
• Maintaining work/life balance & effectiveness.
• Building collaborative relationships.
• Practicing gender & cultural diversity.
• Influencing individuals & groups.
• Understanding World Vision’s mission & operations.

Required Education, training, license, registration, and certification

• Must
  have bachelor’s degree in Agriculture, Nutrition, Agricultural
  Economics, Rural Development, Management, Social Science or related
  field. Possession of a master’s degree in these fields is an added
  advantage.

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Preferred Knowledge and Qualifications

• Must have been closely involved in Project Design and Implementation, Grant and partner monitoring, evaluation and reporting.
• Thorough
  understanding and experience in quantitative and qualitative data
  collection; methods, including sampling, survey design and data
  analysis.
• Ability to lead partnership development and
  facilitation of meeting, workshops and all other coordination processes
  include online meetings through digital platforms
• Ability to facilitate the design, implementation, and monitoring of development projects.
• Understanding of a donor regulations and grant programming.
• Familiar with monitoring and evaluation.
• Ability to communicate cross-culturally and be cross-culturally sensitive.
• Highly developed awareness of gender equality and women’s empowerment issues
• Commitment to child and youth development
• Computer and Internet skills including word processing, graphic presentation and spreadsheet programs required.
• Travel is required;

Travel and/or Work Environment Requirement
• The position requires ability and willingness to travel domestically and internationally up to 30%

Physical Requirements
Should
have a minimum of 4 years’ experience in development work with an NGO
operating at the National level and Prior experience with World Vision
an added advantage.

KEY WORKING RELATIONSHIPS
Contact (within WV or outside WV)
NGO’s
Reason for contact
Partnership and collaboration
Frequency of contact
Weekly

Contact (within WV or outside WV)
Other stake holders in the industry
Reason for contact
Identify the possibilities of working together
Frequency of contact
Monthly

Contact (within WV or outside WV)
Collaboration partners
Reason for contact
Explore the funding opportunity and collaboration
Frequency of contact
Weekly, Daily or Monthly depending on opportunities

Contact (within WV or outside WV)
Implementing partners
Frequency of contact
Follow up on reports and execution of project.
Frequency of contact
Monthly
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