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New Job Vacancy at Plan International Tanzania – Project Management Specialist

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Tanzania Jobs Portal - Career
Plan International

Project Management Specialist
Dar es Salaam, Tanzania
Company: Plan International
The Organisation
International is an independent development and humanitarian
organisation that advances children’s rights and equality for girls.
believe in the power and potential of every child. But this is often
suppressed by poverty, violence, exclusion and discrimination. And it’s
girls who are most affected.

together with children, young people, our supporters and partners, we
strive for a just world, tackling the root causes of the challenges
facing girls and all vulnerable children.
We support children’s
rights from birth until they reach adulthood. And we enable children to
prepare for – and respond to – crises and adversity. We drive changes in
practice and policy at local, national and global levels using our
reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.

International is an independent development and humanitarian
organization that advances children’s rights and equality for girls.
Plan has over 80 years’ experience and works in more than 75 countries
across the world. We strive for a just world, working together with
children, young people, our supporters and partners.

International has been working in Tanzania since 1991. Our work supports
marginalized children and youth, especially adolescent girls, to grow
up physically and mentally healthy and ready to shape their future. We
create an enabling environment and empower girls to be active drivers of
change in realizing their rights. We prioritize working with partners,
and ensuring all of our work is evidence based.

The Project
Management Specialist will support Grant Holders (Project Managers and
Project Coordinators) in all aspects of project management. The purpose
of this position is to contribute to the success of Project Management
strengthening work including supporting the development of a strong
project management culture in the Country Office and Program Units
(Field Offices). This will include assessing skills and capacities,
developing support material for project managers, providing virtual and
on-site support to Grant Holders on tasks such as activity planning,
budget phasing and reporting, and ensuring the implementation of Plan’s
policies and tools for quality project management. The Project
Management Specialist will also identify and support Grant Holders to
access and successfully participate in Plan’s validated project
management trainings.

Dimensions of the Role

  • This position reports to the Business Development Manager and is part of the Extended Country Management Team (ECMT).
  • The
    BD Team focuses in mobilizing resources from institutional sources and
    donor compliance. The BD Team is currently supporting an average of 12
    projects with an overall budget of €10 million per year. Additional,
    Plan’s annual €3.2 million Sponsorship Program supports additional 4
    projects. The Project Management Specialist will focus in providing
    technical inputs to grants and sponsorship funded programs. We aim to
    support Project Managers to deliver maximum impact on the lives of girls
    and young people whilst ensuring that the needs of other stakeholders,
    especially our funders and donors, are efficiently met.
  • Initially
    the role will focus on capacity assessments and compilation and/or
    development of capacity building and monitoring guides and tools.
  • The
    Project Management Specialist will also provide technical inputs to
    Program Quality Unit initiatives related to strengthen project
    management processes and capabilities.

Capacity Building Assessment and Development of Individualized Plans

  • With
    the Director of Programs and Business Development Department develop,
    promote and embed learning processes and practices across Country
    Offices to address ongoing weakness at all stages of the project (Idea,
    Design, Planning, Implementation, Closing).
  • Recommend and
    establish program monitoring standards, criteria, and other indicators
    for measuring and assessing progress/results
  • Provide high
    quality technical expertise and support Grant Holders to lead and fully
    meet their responsibilities, and progressively step away from his/her
    direct input.
  • Provide high quality guidelines, tools and upskilling as prioritized by Tanzania’s Country Leadership Team.
  • Drive
    continuous learning. Promotes and facilitates exchange of lessons
    learnt and collaboration across Program Units in the field.

Compliance and Reporting

  • Review
    and address information gaps and finalize project reports in compliance
    with donor and Plan requirements. In doing so, support the project
    managers to organize a reporting process more systematically and in a
    more reflective way, and strengthen capacity of Country Office and
    Program Units program staff to improve quality of the reports, ensuring
    consistency in narrative and financial reports through the use of the
    report checklist and coaching and reflection sessions as needed.
  • Ensures
    that Plan International’s global policies for Safeguarding Children and
    Young People and Gender Equality and Inclusion are fully embedded in
    accordance with the principles and requirements of the policy including
    relevant Implementation Standards and Guidelines as applicable to Grant
    Holders’ area of responsibility.

Financial Monitoring

  • Work with the Country Finance Manager to improve expenditure analysis and budget phasing.

Capacity building and training

  • Prepare
    trainings on grant/project management in a way that addresses the areas
    of gaps identified in the assessment, grant audits and own

Performance Monitoring

  • Manage the monitoring of mutually agreed results frameworks and performance indicators.
  • Prepare performance reports and provides updates and feedback to managers.
  • Contribute
    to documentation that capture lessons from Plan’s work in order to
    inform better project management and to improve programs and
  • Be responsive to concerns and requests from other
    stakeholders including partners, donors and Plan’s National
    Organizations and provide support and problem solving as required.

Key relationships


  • Grant
    Holders (Project Managers and Project Coordinators) and Sponsorship
    Managers to provide technical inputs to the implementation of project
  • Program Unit Managers;
  • Award Management Specialist;
  • Finance Manager Budgeting and Reporting;
  • Team Leaders for Program Quality and Implementation;
  • MEESA Regional Project Management Specialist for sharing of guides and tools;
  • National Organizations.


  • Other professionals (consultants) and/or organizations (e.g. training institutions) for collaboration, learning and training.

Read Also:


Technical expertise, skills and knowledge

  • Expert knowledge of project management in development work, across a wide range of technical areas.
  • Significant
    experience and a strong understanding of processes, approaches, tools
    and methodologies that facilitate project management, and organizational
    learning, that is up to date with best practices in the sector.
  • Strong
    understanding of the realities of NGO project management and
    limitations that impact project implementation, financial control,
    monitoring, reporting evaluation and learning.
  • Strong understanding of rights-based development programming, particularly in relation the major technical areas of Plan’s work.
  • Strong analytical and problem-solving abilities.
  • Able to develop appropriate guidelines, tools and templates for improved project management and implement them at scale.
  • Communicating complex technical project management concepts and terminology in simple language to non-experts.
  • Proven experience of using online technology for communication and learning.
  • Fluent in English.


  • Familiarity with project management and development sector donor requirements e.g. USAID, ECHO, EU, DFID, DFAT, UN etc.
  • Facilitation and coaching skills

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Plan International’s Values in Practice
We are open and accountable

  • Promotes a culture of openness and transparency, including with sponsors and donors.
  • Holds self and others accountable to achieve the highest standards of integrity.
  • Consistent and fair in the treatment of people.
  • Open about mistakes and keen to learn from them.
  • Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

  • Articulates a clear purpose for staff and sets high expectations.
  • Creates a climate of continuous improvement, open to challenge and new ideas.
  • Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
  • Evidence-based and evaluates effectiveness.

We work well together

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.



Physical Environment
This post is based at Plan’s Dar es Salaam Office which at present has
‘normal’ operational environment. However, the post-holder must be
willing to travel at least 30% within the country.

Level of contact with children
Low level:
low frequency of interaction with children.
Location: Dar es Salaam
Reports to: Business Development Manager
Grade: D2
Closing Date: 8th August, 2022 

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
want Plan International to reflect the diversity of the communities we
work with, offering equal opportunities to everyone regardless of age,
disability, gender reassignment, marriage and civil partnership,
pregnancy and maternity, race, religion or belief, sex or sexual

Plan International is based on a culture of
inclusivity and we strive to create a workplace environment that ensures
every team, in every office, in every country, is rich in diverse
people, thoughts, and ideas.

We foster an organisational culture
that embraces our commitment to racial justice, gender equality, girls’
rights and inclusion.
Plan International believes that in a world
where children face so many threats of harm, it is our duty to ensure
that we, as an organisation, do everything we can to keep children safe.
This means that we have particular responsibilities to children that we
come into contact with and we must not contribute in any way to harming
or placing children at risk.

A range of pre-employment checks
will be undertaken in conformity with Plan International’s Safeguarding
Children and Young People policy. Plan International also participates
in the Inter Agency Misconduct Disclosure Scheme.
In line with this scheme we will request information from applicants
previous employers about any findings of sexual exploitation, sexual
abuse and/or sexual harassment during employment, or incidents under
investigation when the applicant left employment. By submitting an
application, the job applicant confirms their understanding of these
recruitment procedures.

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