New Job Vacancy at Plan International Tanzania – Project Management Specialist

role PURPOSE
Plan
International is an independent development and humanitarian
organization that advances children’s rights and equality for girls.
Plan has over 80 years’ experience and works in more than 75 countries
across the world. We strive for a just world, working together with
children, young people, our supporters and partners.

Plan
International has been working in Tanzania since 1991. Our work supports
marginalized children and youth, especially adolescent girls, to grow
up physically and mentally healthy and ready to shape their future. We
create an enabling environment and empower girls to be active drivers of
change in realizing their rights. We prioritize working with partners,
and ensuring all of our work is evidence based.

The Project
Management Specialist will support Grant Holders (Project Managers and
Project Coordinators) in all aspects of project management. The purpose
of this position is to contribute to the success of Project Management
strengthening work including supporting the development of a strong
project management culture in the Country Office and Program Units
(Field Offices). This will include assessing skills and capacities,
developing support material for project managers, providing virtual and
on-site support to Grant Holders on tasks such as activity planning,
budget phasing and reporting, and ensuring the implementation of Plan’s
policies and tools for quality project management. The Project
Management Specialist will also identify and support Grant Holders to
access and successfully participate in Plan’s validated project
management trainings.
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Dimensions of the Role

• This position reports to the Business Development Manager and is part of the Extended Country Management Team (ECMT).
• The
  BD Team focuses in mobilizing resources from institutional sources and
  donor compliance. The BD Team is currently supporting an average of 12
  projects with an overall budget of €10 million per year. Additional,
  Plan’s annual €3.2 million Sponsorship Program supports additional 4
  projects. The Project Management Specialist will focus in providing
  technical inputs to grants and sponsorship funded programs. We aim to
  support Project Managers to deliver maximum impact on the lives of girls
  and young people whilst ensuring that the needs of other stakeholders,
  especially our funders and donors, are efficiently met.
• Initially
  the role will focus on capacity assessments and compilation and/or
  development of capacity building and monitoring guides and tools.
• The
  Project Management Specialist will also provide technical inputs to
  Program Quality Unit initiatives related to strengthen project
  management processes and capabilities.

Accountabilities
Capacity Building Assessment and Development of Individualized Plans

• With
  the Director of Programs and Business Development Department develop,
  promote and embed learning processes and practices across Country
  Offices to address ongoing weakness at all stages of the project (Idea,
  Design, Planning, Implementation, Closing).
• Recommend and
  establish program monitoring standards, criteria, and other indicators
  for measuring and assessing progress/results
• Provide high
  quality technical expertise and support Grant Holders to lead and fully
  meet their responsibilities, and progressively step away from his/her
  direct input.
• Provide high quality guidelines, tools and upskilling as prioritized by Tanzania’s Country Leadership Team.
• Drive
  continuous learning. Promotes and facilitates exchange of lessons
  learnt and collaboration across Program Units in the field.

Compliance and Reporting

• Review
  and address information gaps and finalize project reports in compliance
  with donor and Plan requirements. In doing so, support the project
  managers to organize a reporting process more systematically and in a
  more reflective way, and strengthen capacity of Country Office and
  Program Units program staff to improve quality of the reports, ensuring
  consistency in narrative and financial reports through the use of the
  report checklist and coaching and reflection sessions as needed.
• Ensures
  that Plan International’s global policies for Safeguarding Children and
  Young People and Gender Equality and Inclusion are fully embedded in
  accordance with the principles and requirements of the policy including
  relevant Implementation Standards and Guidelines as applicable to Grant
  Holders’ area of responsibility.

Financial Monitoring

• Work with the Country Finance Manager to improve expenditure analysis and budget phasing.

Capacity building and training

• Prepare
  trainings on grant/project management in a way that addresses the areas
  of gaps identified in the assessment, grant audits and own
  observations.

Performance Monitoring

• Manage the monitoring of mutually agreed results frameworks and performance indicators.
• Prepare performance reports and provides updates and feedback to managers.
• Contribute
  to documentation that capture lessons from Plan’s work in order to
  inform better project management and to improve programs and
  influencing.
• Be responsive to concerns and requests from other
  stakeholders including partners, donors and Plan’s National
  Organizations and provide support and problem solving as required.

Key relationships
Internal

• Grant
  Holders (Project Managers and Project Coordinators) and Sponsorship
  Managers to provide technical inputs to the implementation of project
  management;
• Program Unit Managers;
• Award Management Specialist;
• Finance Manager Budgeting and Reporting;
• Team Leaders for Program Quality and Implementation;
• MEESA Regional Project Management Specialist for sharing of guides and tools;
• National Organizations.

External

• Other professionals (consultants) and/or organizations (e.g. training institutions) for collaboration, learning and training.

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