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New Job Opportunity at Danish Refugee Council (DRC) Tanzania – Grants Management Coordinator

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Grants Management Coordinator/ Coordonnatrice(teur) de la gestion des subventions Tanzania and Burundi (Re-Advertisement)
Department Tanzania
Workplace Kibondo
Contract Type Expatriate or national contract
in 1956, The Danish Refugee Council (DRC) is a humanitarian,
non-governmental, non-profit organization providing direct assistance to
conflict-affected populations – refugees, internally displaced people
(IDPs) and host communities – in more than 40 countries around the

DRC Burundi-Tanzania
DRC has been implementing emergency response projects in Tanzania since
the onset of the Burundi refugee crisis in 2015 in three refugee camps
in the Kigoma Region at the border with Burundi. DRC’s integrated
projects for refugees, asylum seekers and host communities comprise
sectors such as Camp Coordination and Camp Management (CCCM),
Protection, Water, Sanitation and Hygiene (WASH), Shelter and
infrastructure, General Food Distribution (GFD) and Livelihoods. In 2018
the office in Bujumbura, Burundi was set up aimed at strengthening
cross border responses and enhance the impact of interventions in
support of Burundian returnees.

Overall purpose of the role

The Grants Management Coordinator will support the Head of Programmes
in building and administering the country program’s portfolio of
multiple grants across all locations in which DRC operates. The
Coordinator will assist in securing new funds by coordinating and/or
leading proposal development processes and ensuring high-quality and
timely donor reporting.

The Coordinator provides expert
advisory services and will have oversight of the DRCs Grant Management
Minimum Standards function by working closely with the programme team
and providing technical advice to all team members on donor rules and
regulations to ensure all programs are compliant. The Grants Management
Coordinator will work collaboratively with the Programme
Managers/Coordinators, Program Sector Leads, Monitoring, Evaluation and
Learning Team, Finance, and Headquarters staff as well as externally
with donors and DRC programme partners.

Main responsibilities
Technical Support / Specialist Adviser

  • Provides expert advisory services for the specialized area of grants
    management and donor compliance with a significant impact on the
    organization as a whole.
  • The GM coordinator will work across
    multiple sectors/disciplines/geographic areas within the organization to
    contribute to organizational goals.
  • Act as focal point for the Grants Management DRC Dynamics system and train relevant staff on the grants management module.
  • Participates
    in Grants Management reference groups either at global or regional
    level within the areas of Grants Management to develop new standards and
    innovative solutions.

Programme Development and Coordination

  • Act as the lead writer/coordinator/editor for concept notes and
    proposals, as needed. These will be designed in collaboration with the
    program development team, Head of Programme, Area managers, technical
    advisors, Regional Office and Head Quarter colleagues, ensuring that
    DRC’s programme handbook guidelines are incorporated into proposal
  • Ensure communication between all departments (finance, program, and operations) in drafting of budgets.
  • Contribute
    to the development of strong data collection and monitoring &
    evaluation plans within each proposal, including well-designed
    log-frames and indicators.
  • Maintain up-to-date information on donor priorities and funding opportunities.
  • Assist senior management in developing the humanitarian country program strategy and coordinating the delivery of assistance.

Research, Analysis and Capacity Building

  • Assist the MEAL department in conducting needs assessments and background research to guide DRC programming.
  • Map donors and projects in Tanzania and Burundi relevant to DRC’s focus sectors.
  • Conduct visits to field locations as possible/needed.
  • Undertake
    training for programme and operation staff on grants management and
    processes to enhance quality within DRC programming. This will include
    quality reporting and project cycle management. Also provide one-on-one
    support in report writing, proposal development, indicator tracking,
    DRC-specific tools, and other topics, as needed.
  • Supervise the
    organization of grant start-up, quarterly and closure review meetings to
    ensure donor compliance, operation/program integration, logistics
    support, etc. in the multiple DRC office locations.


  • Manage
    and supervise internal and external reporting, ensuring high-quality,
    well-written and timely reports meeting donor and DRC requirements.
  • Supervise
    the maintenance of the grants and report tracking system to ensure all
    grant files are organized and well managed for planning and preparation
    of donor reports and project monitoring. Maintain grants and sub-grant
    management system, including grant files, project and financial
    reporting documentation, and monitoring systems and tools to ensure
    grant compliance.


  • Assist
    senior management in donor liaison and communication. Represent DRC in
    other external meetings with stakeholders and coordination meetings

About you

  • To be successful in this role we expect the following experience and technical competencies:

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Essential Experience

  • 5 years of relevant working experience, preferably with INGOs in field locations
  • Previous experience working on reports, proposals and sub-grants, and with UN, US and EU donors
  • Master’s
    degree in international relief and development, social sciences, public
    health, statistics/research methods or related relevant field
  • Demonstrated ability to perform complex tasks and to prioritize multiple projects.
  • Ability to analyse budgets for compliance with donor budget guidelines.
  • Excellent French and English writing skills
  • Familiarity with Programme Cycle Management, LFA
  • Excellent communication skills – both oral and written

Preferred Experience:

  • Previous role as a grants manager in an INGO
  • Experience working in the East Africa and Great Lakes region
  • Experience working with Economic Recovery and/or Protection programming is an added advantage
  • Experience working with local partners
  • Proven interest in capacity building of colleagues

Competency profile

  • Ability to multi-task, prioritize and cope with competing demands under tight deadlines
  • Ability to be proactive and work with minimal supervision
  • Detail-oriented
  • Strong team player
  • Excellent interpersonal skills, culturally sensitive and adaptable
  • Flexible, enthusiastic and willing to learn from others
  • Understands humanitarian issues in Tanzania, Burundi and the region
  • Willing to travel to project sites in Tanzania and Burundi

In this position, you are expected to demonstrate each of DRC’ five core competencies:

  • Striving for excellence: You focus on reaching results and ensure excellence in all deliverables.
  • Collaborating: You lead regional initiatives and processes by involving relevant parties and encouraging feedback.
  • Taking the lead: You take ownership and initiative while aiming for innovation.
  • Communicating: You listen to other stakeholders and staff; and you communicate concisely and persuasively.
  • Demonstrating integrity: You act in line with DRC’s vision and values.

CV Writing and Download, Cover/Job Application Letters, Interview
Questions and It’s Best Answers plus Examples. Click Here!

We offer
Duration: 1 Year renewable subject to Performance and Funding.
Contract: Salary and conditions in accordance with the Danish Refugee Council’s Terms of Employment Band Non-Manager G
Start Date: 15th April 2022
Duty Station: Kibondo – Tanzania with 40% Travel to Bujumbura-Burundi
Accommodation: Shared Accommodation in DRC Guesthouse
Reporting: This position reports to Country Director

Commitments: DRC
has a Humanitarian Accountability Framework, outlining its global
accountability commitments. All staff are required to contribute to the
achievement of this framework ( All
DRC staff must be committed to the Red Cross Code of Conduct, as well as
the Core Humanitarian Standards.

Gender Equality: DRC is
committed to achieving gender parity in staffing at all levels. In
light of this, women candidates are particularly encouraged to apply to
bridge the gender gap.

Equal Opportunities: DRC is an
equal opportunity employer. We value diversity and we are committed
to creating an inclusive environment based on mutual respect for all
employees. We do not discriminate on the basis of age, sex, disability
status, religion, ethnic origin, colour, race, marital status or other
protected characteristics.


must send a cover letter (max 1 page) and an updated CV (max 3 pages) in
English. Cover letter should outline your personal motivation for
applying and your key qualifications for the position. Apply online on
our page Current Vacancies at Applications sent by email
will not be considered.

Closing date for applications: 30th May 2022. .
Applications will be reviewed as they are received, candidates maybe contacted before closing date.
If you have questions or are facing problems with the online application process, please visit

DRC as an employer

By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:

  • Professionalism, impact & expertise
  • Humanitarian approach & the work we do
  • Purpose, meaningfulness & own contribution
  • Culture, values & strong leadership
  • Fair compensation & continuous development

DRC’s capacity to ensure the protection of and assistance to refugees,
IDP’s and other persons of concern depends on the ability of our staff
to uphold and promote the highest standards of ethical and professional
conduct in relation DRC’s values and Code of Conduct, including
safeguarding against sexual exploitation, abuse and harassment. DRC
conducts thorough and comprehensive background checks as part of the
recruitment process.

If you have questions or are facing problems with the online application process, please visit

Refugee Council is an equal opportunity employer. We are committed to
creating an inclusive and positive work environment based on mutual
respect for all employees. All applicants are considered for employment
without attention to race, age, ability, ethnicity, nationality,
religion, gender identity, sexual orientation, marital status, or any
other factor. At DRC we celebrate diversity and appreciate our employees
for the people they are and their unique skills, backgrounds, and
perspectives. We encourage all interested candidates to apply!

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