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Job Opportunity at U.S. Embassy Dar es Salaam, Procurement Agent – NAFASI ZA KAZI

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Procurement Agent 

About

Announcement Number:

DaresSalaam-2022-001

Hiring Agency: Embassy Dar Es Salaam

Open Period: 01/24/2022 – 02/07/2022

Format MM/DD/YYYY

Vacancy Time Zone:GMT+3

Series/Grade: LE – 0810 8

Salary: Not Specified

Work Schedule: Full-time – 40 hours a week – work schedule

Promotion Potential: LE-8

Duty Location(s): 1inDar Es Salaam, TZ

Telework Eligible: No

Overview

Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency:

All Interested Applicants / All Sources

Security Clearance Required:

Public Trust – Background Investigation

Appointment Type

Permanent

Appointment Type Details:

Indefinite subject to successful completion of probationary period

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The U.S. Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Procurement Agent in the General Services Section.

Supervisory Position: No

Relocation Expenses Reimbursed: No

Travel Required: Occasional Travel

Duties

(60 %) PROCUREMENT of COMMODITIES and SERVICES

Assumes responsibility for a portfolio of International Cooperative Administrative Support Services-serviced clients. Responsible for the preparation of purchase orders and requisitions in accordance with the Federal Acquisition Regulation and Department Of State Acquisition Regulation procurement regulations. Works with the requestors to finalize requirements and scope. Determines the appropriate procurement methods for each case. Locates prospective suppliers and proposes best options. Researches new sources to expand the vendors’ portfolio. Prepares independent government cost estimates. Requests bids or quotations from vendors. Analyzes responses and prepares summaries and recommendations for the requestor and the technical evaluation panels. Participates in negotiations with the bidders. Collaborate with Contract Officer Representative to analyses contractor’s performance, contract modifications or terminations.

Uses ILMS Ariba Buyer and Contracts to log all procurement actions and to draft contracts. Tracks Procurement Requisitions (PRs) to ensure they are ordered, funded, received, and delivered promptly. Keeps contracting officer apprised of procurement/contract issues. Liaised with OPE Desk Officer on procurement actions that exceed the CO Warrant. Works as a team with GSO Customer Care, Budget & Finance, and Shipping to advance and resolve any roadblocks or constraints. Provides exemplary customer service to assigned portfolio.

(20%) ORDER TRACKING

Works with the shipping team, mailroom, motor pool, warehouse and Dispatch Agencies (in the US or the regional in ELSO) to ensure that the client’s order is tracked and delivered and that the customer is informed on progress. Educates customers how to use status tracking.

(20%) RECORDS MANAGEMENT AND DATA ANALYTICS

Prepares all documents and records related to above procurements, including but not limited to Contract Files, E-Filing, FPDS and credit card reconciliations. Tracks and prioritizes special projects as necessary, such as Independence Day or CMR procurement.

Monitors contract and PR timelines for expiration dates to ensure PRs and contracts are renewed in advance of expiration. Monitors metrics and makes recommendations in areas for improvement. Conducts market research and keeps current market data on suppliers.

Note: This position description in no way states or implies that these are the complete duties to be performed by incumbent. Incumbent will be required to perform other duties as necessary and requested.

Qualifications and Evaluations

Requirements:

EXPERIENCE:  At least three years of responsible procurement experience is required.

Education Requirements:

Completion of Secondary School (form VI) is required. Two years of college studies in procurement or business administration, or supply chain management is required.

Evaluations:

LANGUAGE:  Fluent (speaking/writing/reading) of English is required. (this may be tested)

Fluent( speaking/writing/reading) of Kiswahili is required.

SKILLS AND ABILITIES: Driver’s license class B&D is required.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits:

Agency Benefits:

The U.S. Mission in Tanzania offers compensation package that may include health, separation, and other benefits.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

AEFM / USEFM who is a preference-eligible U.S. Veteran*

AEFM / USEFM

FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply:

To apply for this position, applicants MUST apply electronically via ERA.

For more information, visit this link https://tz.usembassy.gov/embassy/jobs/

Required Documents:

In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.

Copy of Secondary school (Form VI) certificate

Copy of 2 years of college studies.

Driver’s License

Proof of citizenship

Other documents (if any)

Other documents 2 (if any)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted only via email.

Thank you for your application and your interest in working at the U.S. Mission in Tanzania.

The deadline for submitting the application is 07 February 2022.

CLICK HERE TO APPLY

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