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New Job Opportunity at Danish Refugee Council (DRC) Tanzania – Finance Officer

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Tanzania Jobs Portal - Career

Danish Refugee Council

Jobs in Tanzania 2022: New Job Vacancies at Danish Refugee Council (DRC), 2022

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AJIRA MPYA TANZANIA 2022 | NAFASI MPYA ZA KAZI 2022
Finance Officer
Location
Tanzania
Workplace Kibondo
Contract Type National contract

JOB DESCRIPTION
Job title:
Finance Officer
Band: Employment band: H
Reporting to: Finance Manager
Technical line manager: Finance Manager
Direct reports: No direct reports
Unit/department: Finance Department
Location: Kibondo, Tanzania
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Overall purpose of the role:
Under the supervision of the Finance Manger, the Finance Assistant
provides financial and administrative support to DRC and partners as per
DRC and donor regulations and procedures within the Country operations
in Tanzania and Burundi. The Finance Assistant contributes to the
development of country strategies, which are translated into action
plans and day-to-day tasks. The Finance Assistant provides support
and/or technical guidance to country operations while overseeing country
activities.

Responsibilities:
Finance and accounting

• Day to day activities in finance department.
• Posting expenses, journals, cash advances, import salaries, in DRC
Dynamics on time and ensure are of high quality, supporting documents
are complete and are in accordance with DRC financial procedures and
regulations before uploading into Dynamics.
• Ensure compliance with DRC procedures and guidelines.
• Assist in implementation of finance policies, procedures and systems.
• Prepare cash transfer request and send to HQ.
• Update the Finance Manager on the cash needs required to run Program Activities.
• Prepare Salary Journals every month and post in dynamics.
• Ensure there is enough Cash to run program activities.
• Closely monitor all financial activities and keep the Finance
Manager informed on all situations which might have the potential
negative impact on internal controls of financial performance.

Ensure that the authorized bank signatory list and bank information
forms are regularly updated and photocopies are kept on files.
• Examine and evaluate financial information system, recommending controls to ensure system reliability and data integrity.
• Make recommendations regarding improving operations and financial position of DRC.
• Ensure tax and all other statutory payments are made every month before deadline.
• Ensure payments of incentive workers are made on time.
• Record accounts payable and accounts receivables in Dynamics.
• Correctly use DRC Dynamics functionalities in area of concern
• Monitor and reconcile balance accounts on Monthly basis and make sure any outstanding balance has a clear justification.
• Prepare and participate in donor verifications and annual audits.
• Work on Month End Closure File every month.
• Follow up with staff to ensure that all staff advances are settled within the same month.
• Assist the Finance Manager in other areas as required.

Budgeting & Reporting

• Support financial report preparations of Monthly, Quarterly,
annually and or per the Donor rules, ensuring that they are complete,
accurate and they produced on a timely basis to ensure adequate review,
approval and submission to the grants unit.
• Support the development of new proposals with financial information for budgeting.
• Work Closely with Finance Manager to develop and Monitor Master and Grant Budgets and budget amendments.
• Ensure all Finance actions for monthly BFU meetings are addressed
on time before the next BFU meetings including rebooking.


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Experience and technical competencies:
• Minimum 2 years of relevant work experience
• Experience with carrying out admin tasks
• Good communication skills
• Advanced proficiency in Excel
• Basic proficiency in PowerPoint and Word
• Well-developed organizational and planning skills in order to meet deadlines
• NGO experience
• Advanced English proficiency
• Fluency in Swahili

Education:
• Advance Diploma in Accountancy, BBA or equivalent professional qualification

Languages:
• English (Fluent, written and spoken)
• Swahili (Fluent, written and spoken)
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Key stakeholders:
Internal
• Finance staff
• Program Managers
• Human Resources
• Procurement and Logistics
• Area Manager Tanzania
• Area Manager Burundi
• HOSS Tanzania/Burundi
• Country Director Tanzania/Burundi
• Regional Office/Head Quarters

External
• Donors
• Local Auditor company in Tanzania
• Local TAX authorities in Tanzania
• NNB Bank

All DRC roles require the post-holder to master DRC’s core competencies:
• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Upholding and promoting the highest
standards of ethical and professional conduct in relation to DRC’s
values and Code of Conduct, including safeguarding against sexual
exploitation, abuse and harassment.

Core competencies Basic Advanced Expert

Striving for excellence ☐ ☒ ☐
Collaborating ☐ ☒ ☐
Taking the lead ☐ ☒ ☐
Communicating ☐ ☒ ☐
Demonstrating integrity ☐ ☒ ☐

•Basic: I master the essentials, but may at times need help from others
•Advanced: I can work independently at full professional level.
•Expert: I am the go-to person when others need help.

DRC as an employer
By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:

  • Professionalism, impact & expertise
  • Humanitarian approach & the work we do
  • Purpose, meaningfulness & own contribution
  • Culture, values & strong leadership
  • Fair compensation & continuous development
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Providing equal opportunities
We
are committed to creating an inclusive and positive work environment
based on mutual respect for all employees. All applicants are considered
for employment without attention to race, age, ability, ethnicity,
nationality, religion, gender identity, sexual orientation, marital
status, or any other factor. At DRC we celebrate diversity and
appreciate our employees for the people they are and their unique
skills, backgrounds, and perspectives. We encourage all interested
candidates to apply.

Promoting high standards

DRC’s
capacity to ensure the protection of and assistance to refugees, IDP’s
and other persons of concern depends on the ability of our staff to
uphold and promote the highest standards of ethical and professional
conduct in relation DRC’s values and Code of Conduct, including
safeguarding against sexual exploitation, abuse and harassment. DRC
conducts thorough and comprehensive background checks as part of the
recruitment process.
Due Date 24 January 2022 

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