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New Job Opportunity DODOMA at Plan International Tanzania – Advocacy Specialist


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Plan International
Jobs in Tanzania 2021: New Job Opportunities at Plan International, 2021

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Advocacy Specialist
Posted Date:
19-Nov-2021
Location: Dodoma, Tanzania
Company: Plan International
The Organisation
Plan
International is an independent development and humanitarian
organisation that advances children’s rights and equality for girls.
We
believe in the power and potential of every child. But this is often
suppressed by poverty, violence, exclusion and discrimination. And it’s
girls who are most affected.
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Working
together with children, young people, our supporters and partners, we
strive for a just world, tackling the root causes of the challenges
facing girls and all vulnerable children.
We support children’s
rights from birth until they reach adulthood. And we enable children to
prepare for – and respond to – crises and adversity. We drive changes in
practice and policy at local, national and global levels using our
reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

BACKGROUND
Plan International is an independent development
and humanitarian organisation that advances children’s rights and
equality for girls. Plan has over 80 years’ experience and works in more
than 75 countries across the world. We strive for a just world, working
together with children, young people, our supporters and partners.

Plan
International has been working in Tanzania since 1991. Our work
supports marginalised children and youth, especially adolescent girls,
to grow up physically and mentally healthy and ready to shape their
future. We create an enabling environment and empower girls to be active
drivers of change in realising their rights. We prioritise working with
local partners, and ensuring all of our works are evidence based.

role PURPOSE
The
Team Leader Program Delivery (TLePD) is responsible and accountable for
the effective and efficient leadership of all Plan International
Tanzania (PIT) program delivery, through the provision of day-to-day
technical and operational support across different thematic activities
in both grants and sponsorship. S/he will be expected to provide
strategic direction and the management of program delivery, driving
culture, capability and transformation across Program Units (PUs). S/he
will work closely with the operation as well as program quality teams to
deliver integrated solutions to accelerate program planning, budgeting
and delivery. Align program planning directly to the overall Country
Strategic Plan (CSP) and appropriate Areas of Global Distinctiveness
(AoGD), both in terms of project delivery frameworks, governance and
interfaces with the other functional areas of PIT. Lead, manage and
develop program delivery team and provide clear direction and support in
the development and delivery of the program results and risks
identified and appropriate mitigation against non-delivery activities to
ensure timely delivery of activities and budget with maximum
effectiveness to achieve desired results and long term sustainability.
Reporting to the Director of Programs, S/he has supervisory
responsibility to the Program Unit Managers (PUMs), Sponsorship Manager
and Head of Partnership.

Dimensions of the Role

  • Provide
    strategic leadership to the PU offices to innovatively implement and
    delivery of the programs targets and result in line with CSP and
    appropriate AoGD.
  • Lead and develop creative and innovative
    program delivery management systems for each project and ensure they are
    inclusive and gender transformative.
  • Effectively supervise a
    dynamic team of staff, provide coaching, strategically tailor individual
    development plans and complete performance assessment.
  • Ensure
    best practices in project management are continually developed and used
    with appropriate project management frameworks in place,
  • Ensure
    program reviews are regularly and effectively conducted to drive plan
    and monitoring the delivery progress to the agreed quality level.
  • Lead and Support local implementing partners’ capacity building initiatives so as to deliver quality programming.
  • Conduct risk assessments in the program delivery, plan the mitigation and escalate to the management.
  • Identify
    and deploy the technical skill sets, resource levels and systems to
    deliver projects, including the engagement of external resources as
    required.
  • Ensure compliance with security procedures and policies as determined by country leadership.
  • Proactively ensure that team members operate in a secure environment and are aware of Safeguarding policies.
  • Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
  • Ensures
    that Plan International’s global policies for Safeguarding children and
    young people and Gender Equality and Inclusion (GEI) are fully embedded
    in accordance with the principles and requirements of the policy
    including relevant Implementation Standards and Guidelines as applicable
    to their area of responsibility. This includes, but is not limited to,
    ensuring Plan and Partner’s staff and associates are aware of and
    understand their responsibilities under these policies and Plan
    International’s Code of Conduct (CoC), their relevance to their area of
    work, and that concerns are reported and managed in accordance with the
    appropriate procedures
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Accountabilities
Key Result Area 1:
Lead in the strategic planning and delivery of high quality
evidence-based, Inclusive and gender transformative activities which are
in line with Country Strategy Plan (CSP) and Areas of Global
Distinctiveness (AoGD).
Indicators for success:

  • Lead
    the relevant PU offices and ensure that plans and implementation of the
    program activities are in-line with the country approved budget.
  • Lead and support PUs offices in the annual planning process and make sure all proposed activities are in line with CSP and AoGD.
  • Ensure
    that all grant and sponsorship funded projects are implemented to a
    consistent high standard, on time and to the approved budget.
  • Review
    all programs delivery procedures and guidance identifying gaps and
    establishing benchmarks, to ensure effective and result based program
    implementation.
  • Contribute to the PIT Program department
    budgeting including forecasting and alignment with PIT program
    priorities and resource mobilization.
  • Support PUs offices to
    develop and effectively implement joint action with the government and
    implementing partners for advocacy and influencing work.
  • Oversee, review and ensure high quality and timely reporting.

Key Result Area 2:
Lead and monitor program delivery requirements and value propositions
through working closely with program quality team to align program key
results with designed indicators.
Indicators for success:

  • Ensure
    regular monitoring and periodic evaluations of major program
    interventions to promote learning and improvement in all major thematic
    areas.
  • Ensure delivery of high quality, evidence based and innovative programs that aligned to the Monitoring and Evaluation Framework.
  • Drive continuous improvements of program delivery to warrant effective utilization of project resources;
  • Enhance the capacity of implementing partners and stakeholders on program delivery;

Key Result Area 3: Contributes to the comprehensive funding strategy and support the fundraising initiatives of the PIT thematic programmes
Indicators for success:

  • Support
    business development team and National Organisations in the development
    of high quality concept notes and proposals as well as seeking of new
    opportunities
  • Ensure strong coordination with Business Development Team to ensure quality PU inputs to major grant and SP funded projects.
  • Good relationship established with new and existing proposed stakeholders for upcoming resource mobilisation opportunities.

Key Result Area 4:
Provide leadership and technical support to the staff and implementing
partners, to be able to deliver quality and sustainable changes to the
children and their communities.
Indicators for success:

  • Lead
    and coach PUMs, and other relevant project managers within Program
    Implementation to achieve the targets of the annual plans.
  • Support
    in the Identification of key implementing and strategic partners with
    whom Plan can work to leverage meeting its CSP objectives;
  • Develop
    the appropriate work mechanisms ensuring that the relevant functions
    within PIT program delivery and implementing partners are jointly
    working together.
  • Work closely with the program quality team to ensure periodic monitoring and review of planned activities and reports.
  • Ensure sponsorship projects’ implementation is aligned with the CSP as well as with Sponsorship Commitments;
  • Lead
    the continuous review of the PUs capacity to ensure they are well
    staffed to deliver the quality implementation of the projects in a cost
    effective manner.
  • Develop the appropriate partners’ management framework that strengthen their delivery capacity
  • Build and foster relationships with local government officials and partners to strengthen our relationship.

Key Result Area 5:
Create an enabling working environment that model our value-based
leadership framework underpinned by our feminist leadership principles.
Indicators for success:

  • Take
    appropriate measures ensuring PU staff are well motivated and supported
    to contribute to the mission and vision of the organization
  • Across different department units to foster excellent teamwork and high performing staff;
  • Support
    team members to gain the necessary skills through learning and
    development in key areas of programme, finance, logistics and human
    resources management
  • Establish, communicate and monitor
    standards of performance and behaviours of the team through development
    of Individual Accountability Plans (IAP), and key performance indicators
    (KPI’s) and provide honest feedback of performance.
  • Consistently
    promote high standards through personal example and roll out through
    the team so that each member of the team understands the standards and
    behaviours expected of them
  • Succession plans are in place to ensure staff retention within PUs.

Key Result Area 6: Ensure
that all project expenditures are on time and according to the budget
(within permissible variance limits) and oversee and guide any budget
reforecasting and reallocation exercises that are required.
Indicators for success:

  • Work with the finance team to ensure that project budget enables delivery as designed;
  • Monitor project performance and budget utilization and advise on corrective measures;
  • Oversee the coordination in the budget, preparation, consolidation, analysis and timely submission’;
  • Ensure
    the timely implementation of grants and sponsorship budgets. The
    creation of POs and closing of grants in SAP is done expeditiously;
  • Ensure
    that all grants/sponsorship projects have opening/launch, regular
    grants and projects monitoring and closeout workshops/meetings;

Key relationships
Internal:

  • This position works closely with the Operations department (Medium)
  • This position works closely with the Business Development Unit (high)
  • This position works closely with the Program Unit Managers (PUMs) (Medium)
  • This position works closely with the Influencing, Communications, and Advocacy (low)

External:

  • This position works closely with the local government (Medium)
  • This position works closely with the implementing partners (Medium)

Technical expertise, skills and knowledge
Required experience and Qualifications

  • Master’s Degree in Social Science, International Development, Project Management or any relevant field.
  • Minimum of 5 years work experience in program management position with progressive responsibilities in the international NGO.
  • Demonstrated experience on right based approaches, gender equality and inclusion in programming.
  • Excellent
    track record of providing organisational and leadership support to
    ensure the effective and efficient delivery of programs and projects.
  • Excellent
    interpersonal, networking and negotiation skills with staff,
    stakeholders and partners with motivation for high quality service
    delivery.
  • Ability to think clearly and analytically, setting priority, solving problems and making timely and appropriate decisions.
  • Strong communication capabilities with excellent proficiency in spoken and written English.
  • Experience of planning, budgeting and executing complex strategies
  • Track record of successfully managing multiple large-scale projects
  • Strong understanding of systems used to track performance.
  • Strong background in development and resource mobilizations skills.
  • Demonstrated
    record of working in inter-disciplinary teams, partnership building and
    the desire to work in a collaborative environment.
  • Experience
    using MS Office packages (Excel, Word, PowerPoint), Web Conferencing
    Applications, information and budget management systems, and knowledge
    sharing networks.

Essential:
Knowledge

  • In-depth knowledge of quality result based program delivery
  • Knowledge of gender analysis and assessments, including approaches, methods, and frameworks;
  • Demonstrated knowledge in developing and leading gender-transformative programming
  • Knowledge in leading a diverse team and in context of multiple stakeholders with complex relationships
  • Demonstrated
    knowledge to successfully planning, delivery and monitor project
    activities with rigorous timelines and deliverables
  • Knowledgeable of Tanzania Adolescent girls and gender challenges and possible solutions.

Skills

  • Excellent communication skills, with outstanding analytical and writing skills ability
  • Excellent organizational skills with a willingness to assume responsibilities and take initiative;
  • Demonstrated leadership, and people management skills
  • Strong process and time management skills and ability to motivate others to develop and practice these skills.
  • Strong critical thinking and creative problem-solving skills with ability to make sound judgment and operationalize innovations.
  • Strong
    relationship management skills and the ability to work effectively with
    culturally diverse, cross-disciplinary, and geographically disperse
    groups.

Behaviours

  • Hardworking with capacity to work independently with minimum supervision
  • Honest, integrity, open and transparent personality.
  • A team player and working towards achieving a team goal
  • Persuasive and be able to respect all groups of people and able to work with different cultural settings
  • Motivated, energetic and strives to develop and support others
  • Working for the best interest of the organization and children
  • Appreciate of child rights and gender equality
  • Proactive, resourceful, solutions oriented and results-oriented
  • Positive and pragmatic approach to achieving results

Desirable

  • Data-driven, detail-oriented, self-starter with excellent analytic skills
  • Strong program management, presentation, team-building and interpersonal skills
  • Commitment to Adolescence girls’ development and a values-driven work environment.
  • Operate in a high-pressure deadline-driven environment with minimal supervision
  • Experience with rights based approaches in project development and implementation.
  • Experience in civil society capacity building and partnership development
  • Experience managing staff, including demonstrated experience in staff training, coaching and mentoring.
  • Experience in designing and monitoring evidence and result based programming

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Plan International’s Values in Practice
We are open and accountable

  • Promotes a culture of openness and transparency, including with sponsors and donors.
  • Holds self and others accountable to achieve the highest standards of integrity.
  • Consistent and fair in the treatment of people.
  • Open about mistakes and keen to learn from them.
  • Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

  • Articulates a clear purpose for staff and sets high expectations.
  • Creates a climate of continuous improvement, open to challenge and new ideas.
  • Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
  • Evidence-based and evaluates effectiveness.


We work well together

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.


Physical Environment

Working environment will include both typical office environment and field environment
The position requires regular field travels, at least 25% of the work time

Level of contact with children
Mid contact: Occasional interaction with children during reflection meetings, evaluations, and research

Location: Dodoma
Reports to: Influencing, Communications and Advocacy Manager
Grade: D1
Closing Date: 30th November, 2021

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We
want Plan International to reflect the diversity of the communities we
work with, offering equal opportunities to everyone regardless of age,
disability, gender reassignment, marriage and civil partnership,
pregnancy and maternity, race, religion or belief, sex or sexual
orientation.

Plan International is based on a culture of
inclusivity and we strive to create a workplace environment that ensures
every team, in every office, in every country, is rich in diverse
people, thoughts, and ideas.

We foster an organisational culture
that embraces our commitment to racial justice, gender equality, girls’
rights and inclusion.
Plan International believes that in a world
where children face so many threats of harm, it is our duty to ensure
that we, as an organisation, do everything we can to keep children safe.
This means that we have particular responsibilities to children that we
come into contact with and we must not contribute in any way to harming
or placing children at risk.

A range of pre-employment checks
will be undertaken in conformity with Plan International’s Safeguarding
Children and Young People policy. Plan International also participates
in the Inter Agency Misconduct Disclosure Scheme.
In line with this scheme we will request information from applicants
previous employers about any findings of sexual exploitation, sexual
abuse and/or sexual harassment during employment, or incidents under
investigation when the applicant left employment. By submitting an
application, the job applicant confirms their understanding of these
recruitment procedures.

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