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New Job Opportunity at Plan International Tanzania – Deputy ERM


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Tanzania Jobs Portal - Career
Plan International
Jobs in Tanzania 2021: New Job Opportunities at Plan International, 2021

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AJIRA MPYA TANZANIA 2021 | NAFASI MPYA ZA KAZI 2021

Deputy ERM
Posted Date:
27-Oct-2021
Location: Kibondo, Tanzania
Company: Plan International
The Organisation
Plan
International is an independent development and humanitarian
organisation that advances children’s rights and equality for girls.
We
believe in the power and potential of every child. But this is often
suppressed by poverty, violence, exclusion and discrimination. And it’s
girls who are most affected.
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Working
together with children, young people, our supporters and partners, we
strive for a just world, tackling the root causes of the challenges
facing girls and all vulnerable children.
We support children’s
rights from birth until they reach adulthood. And we enable children to
prepare for – and respond to – crises and adversity. We drive changes in
practice and policy at local, national and global levels using our
reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

role PURPOSE

Plan
International is an independent development and humanitarian
organisation that advances children’s rights and equality for girls.
Plan has over 80 years’ experience and works in more than 75 countries
across the world. We strive for a just world, working together with
children, young people, our supporters and partners.

Plan
International has been working in Tanzania since 1991. Our work supports
marginalised children and youth, especially adolescent girls, to grow
up physically and mentally healthy and ready to shape their future. We
create an enabling environment and empower girls to be active drivers of
change in realising their rights. We prioritise working with partners,
and ensuring all of our work is evidence based.

Plan
International Tanzania has responded to the Burundian Emergency program
in Kibondo and Kasulu since October 2015 due to Burundian refugees’
influx with special focus on Case Management, Psychosocial support
activities and Education in Emergencies (EiE).
The Deputy Emergency
Response Manager (DERM) leads implementation of projects and activities
in the humanitarian program, in partnership with and reporting to the
ERM.

Dimensions of the Role
Managing the
implementation of emergency response operational activities including
management of project implementation, Finance, Procurement and
Logistics, security management, and representation in the absence of the
ERM.

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Accountabilities
Programme implementation:

  • Provide
    leadership on humanitarian response operational issues – Coordinating
    and supporting Finance), Procurement & Logistics safety and security
    management and any other operational tasks as agreed with the ERM.
  • Ensure that new project designs are informed by needs assessments and contextual analysis
  • Coordinate
    with MEAL on orientation of emergency response team members on the use
    and concept of relevant humanitarian Standards like SPHERE, CHS, INEE
    and CPMS (to be under ERM because is done by Program managers direct)
  • Regular
    monitoring of project implementation status in terms of expenditures
    and activity implementation progress, ensuring quality and timely
    implementation as agreed in donor contract (with coordination of BVA
    meetings on monthly basis)
  • Manage, coordinate and support
    program teams in implementation of emergency response programs,
    including leading start-up of new grants and close out
  • Support resource mobilisation for follow up and new grants on operational needs
  • Periodic
    camp visits to support program implementation, review activities,
    identify needs and coordinate implementation of action points from
    management decisions.
  • Represent Plan International ER program
    in camp level coordination meetings and ensure implementation of action
    points in collaboration with other agencies/stakeholders.

Operations implementation:

  • Provide
    leadership to Finance, Procurement and Logistics and ensuring systems
    are in place and well-functioning and aligned with local and global
    policies as relevant.
  • Ensure implementation of PL systems,
    policies, procedures (procurement, fleet, IT devices etc) including
    production of periodic reports including monthly stores reports, monthly
    procurement tracker, contract renewal/tracker and management of
    distribution with program teams.
  • Support program teams with
    operational challenges by working closely with the procurement and
    logistics to ensure on time delivery of good and services to program.
  • Ensure
    implementation of finance systems and procedures, on time payment to
    vendors, coordinate monthly BVA meetings and implementation of action
    points by linking with CO finance and BD team.
  • Linkage between
    CO finance and field finance team and ensure finance systems supports
    program implementation including implementation of action points from
    audit recommendations.
  • In collaboration with the HRC, develop capacity building plan for direct reports and lead relevant capacity building programs.
  • Coordinate regular Senior Management Team meetings and ensure follow up of action points
  • Create the conditions to ensure effective teamwork, morale among ER team, adherence to safeguarding and code of conduct.
  • Conduct
    performance appraisals of direct reports and ensure regular feedback
    and mentoring on individual performance and leadership aspect.

Information and Co-ordination

  • In
    absence of the ERM represent the emergency response team of Plan
    Tanzania both internally and externally and act as Officer in Charge
    (OiC) including related authority which is required eg. MoHA and the
    local government.
  • In collaboration with HRC -lead leadership, team work and duty of care efforts for entire ER team
  • Support
    the coordination and interlinkage of existing projects with new
    projects to ensure coherence by providing pro-actively as well as per
    request information to the regional DRM team as well as colleagues of
    the national organisations (NOs) within the Plan Federation.

Capacity Building

  • Ensures
    that Plan International’s global policies for Child Protection (CPP)
    and Gender Equality and Inclusion (GEI) are fully embedded in accordance
    with the principles and requirements of the policy including relevant
    Implementation Standards and Guidelines as applicable to their area of
    responsibility. This includes, but is not limited to, ensuring staff and
    associates are aware of and understand their responsibilities under
    these policies and Plan International’s Code of Conduct (CoC), their
    relevance to their area of work, and that concerns are reported and
    managed in accordance with the appropriate procedures.


Key relationships

  • Reports to the Emergency Response Manager – Plan International Tanzania
  • Regional technical specialists.As delegated by the ERM, representatives
    of the NOs who collaborate with the CO on DRM projects in Tanzania
  • Country
    Office functional heads including HRM, Head of Finance, IT, Procurement
    & Logistics and Business Development Manager.

External:

  • Other
    agencies and stakeholders related to the programme – national and state
    government, relevant UN system, International NGOs, Local partners and
    communities
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TECHNICAL expertise, skills and knowledge
The
qualified candidate will be a emergency professional with relevant
degree in social work studies e.g psychology, anthropology, social work
or equivalent qualifications.
Essential:

  • At least 2 years professional experience implementing humanitarian projects including in a program management role.
  • Fluency in English in writing and speaking.
  • Demonstrable
    experience in coordinating and/or implementing related emergency
    projects funded through UN agencies and/or international donors (i.e.
    SIDA, USAID, DFID, GFFO)
  • Demonstrable experience of coordinating programmes/projects in line with key international humanitarian standards
  • Demonstrable experience in direct supervision and line management of project staff
  • Demonstrable experience of organizational representation and engagement with humanitarian stakeholders.
  • General
    knowledge and understanding of INEE and CPIE minimum standards, Core
    Humanitarian Standards, SPHERE, Red Cross/NGO Code of Conduct and other
    relevant international standards for humanitarian response.
  • Ability
    to work independently and as a team player who demonstrates leadership
    and is able to guide local and international staff if required and also
    able to work with disaster affected communities in a sensitive and
    participatory manner.
  • Well-developed written and oral communication skills. This includes effective negotiation and representation skills.
  • Well
    organized even within a fluid working environment and has a capacity
    for initiative and decision making with competent analytical and problem
    solving skills
  • Works with trustworthiness and integrity and has a clear commitment to Plan’s core values and humanitarian principles.

Desirable:

  • Experience working in the Kigoma Humanitarian Program.

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Plan International’s Values in Practice
We are open and accountable

  • Promotes a culture of openness and transparency, including with sponsors and donors.
  • Holds self and others accountable to achieve the highest standards of integrity.
  • Consistent and fair in the treatment of people.
  • Open about mistakes and keen to learn from them.
  • Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

  • Articulates a clear purpose for staff and sets high expectations.
  • Creates a climate of continuous improvement, open to challenge and new ideas.
  • Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
  • Evidence-based and evaluates effectiveness.


We work well together

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

Level of contact with children
Mid level
: Frequent interaction with children
Location: Kibondo
Reports to: Emergency Response Manager
Grade: D2
Closing Date: 3rd November, 2021

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We
want Plan International to reflect the diversity of the communities we
work with, offering equal opportunities to everyone regardless of age,
disability, gender reassignment, marriage and civil partnership,
pregnancy and maternity, race, religion or belief, sex or sexual
orientation.

Plan International is based on a culture of
inclusivity and we strive to create a workplace environment that ensures
every team, in every office, in every country, is rich in diverse
people, thoughts, and ideas.

We foster an organisational culture
that embraces our commitment to racial justice, gender equality, girls’
rights and inclusion.
Plan International believes that in a world
where children face so many threats of harm, it is our duty to ensure
that we, as an organisation, do everything we can to keep children safe.
This means that we have particular responsibilities to children that we
come into contact with and we must not contribute in any way to harming
or placing children at risk.


A range of pre-employment checks
will be undertaken in conformity with Plan International’s Safeguarding
Children and Young People policy. Plan International also participates
in the Inter Agency Misconduct Disclosure Scheme.
In line with this scheme we will request information from applicants
previous employers about any findings of sexual exploitation, sexual
abuse and/or sexual harassment during employment, or incidents under
investigation when the applicant left employment. By submitting an
application, the job applicant confirms their understanding of these
recruitment procedures.

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