Senior Manager, Contracts and Partnership Management
Reports to: Operations Director
Location: Mbeya, Tanzania
The Senior Manager, Contracts and Partnership Management will manage
the administration of contract and partnership activities of the
HJFMRI-Tanzania in accordance with HJF/HJFMRI regulations to ensure
financial accountability. S/he will oversee budget proposals and
partners’ milestone financial expenditures, interpret contract and
grants regulations and guidelines for spending, as well as ensuring that
standard operating procedures (SOPs) and processes within the contract
processing are followed.
Manage relationships between
the program implementing partners and stakeholders, identify and exploit
opportunities for new partnerships and to link the aims and interests
of HJFMRI, Tanzania Government, Non-governmental organizations and
communities so as to provide an effective program implementation. As a
key member of the HJMRI-Tanzania Senior team, s/he will work closely and
collaboratively with the Executive Director, Operations Director, other
Directors and Senior Managers to ensure a systematic, process-driven
approach to partner contracts and relationship management.
Duties and responsibilities:
Develop and implement all strategic and administrative initiatives
within the required timeframe in collaboration with the Operations
Director i.e roll-out of HJF/HJFMRI contractual /partnership guidelines
or processes, departmental strategy and goals; development of annual
plans and budgets.
2. Supervises the day to day contracts and
partnership management for the HJFMRI PEPFAR program in Tanzania,
including: reconciliation and analysis of monthly financial statements
for small and large partners, monthly reporting, and submits reports to
HJF/HJFMRI HQ in the US.
3. Maintains communication with the
Executive Director and Contract Managers at HQ to report and address any
contracts and partnership – related administrative or
compliance issue in a timely manner; Ensures all cost transfers are prepared with appropriate backup documentation;
Evaluates the capacity of partners to manage contracts including,
development of work plans/remediation plans/improvement plans,
identification and implementation of necessary metrics/milestones,
monitoring, and integration of new systems into site activities;
Coordinate with program teams in the field, including with contract and
finance staff to ensure that partner onsite reviews are conducted
semiannually and on annually basis to manage risks and facilitate
compliance of partner’s programs with donor and HJFMRI requirements and
raise issues affecting external/internal compliance.
6. Set up a
monitoring agreement with each partner, with a duel emphasis on
compliance and risk management for contracts, as well as a monitoring
plan to measure the impact of the capacity building programme on partner
capacity and the ability to implement good quality programmes.
Directs and coordinates staff (oversees a team of 12 staff that work on
contracts and partnership for both central and regional offices),
systems and procedures related to processing of contracts agreements;
manage daily activities of the contract and grants department and
develops goals and objectives for the department;
8. Work with
colleagues to collect and track data on the effectiveness of
partnerships through identifying issues as they arise, conducting
partnership surveys, assessing possible solutions, and executing those
solutions. Demonstrating the impact of partnerships through reports,
presentations, newsletters and annual reviews.
9. Collaborate with
cross-functional teams to structure and execute partner management
initiatives, lead analysis and communicate final recommendations for
growing partner relationships.
10. Manage the contract portfolio for
both small and large partners and serve as contract point of contact,
working closely with HQ and regional office program staff, to ensure
smooth implementation of awards by providing guidance, regulation
interpretation and advising on any award implementation issues that is
contractual in nature;,
11. Facilitate internal or external audits
for small and large partners by providing information and documentation
as requested and design appropriate actions following audit reviews;
Develops, conducts and administers in-house and external compliance and
partnership training initiatives including staff training, partners
training, with approval from HJFMRI-Tanzania or HJF/HJFMRI HQ in the US
in areas not limited to grant writing, grant monitoring, budgeting,
compliance, documentation and information management, and ethics.
Support staff development initiatives for contracts and partnership
staff; through preparation of training modules for scheduled group
trainings, linking individuals to training platforms and one-on-one
14. Oversee implementation of partner
meetings in liaison with Contracts Manager, department staff and
program leads i.e kick off, annual planning and budgeting, review
meetings with IPs and key stakeholders.
15. Reviews and approves
partner milestone payment requests before they are executed, monitor
contract progress and compliance, works closely with partners to resolve
problems and lead negotiations with large and small partners on
modifications and edits of contracts;
16. In collaboration with the
contract managers at both HJFMRI TZ and HQ, develops updates and
regularly reviews and maintain a variety of partner contract templates
to be utilized under its prime awards by counterpart staff;
Coordinate strategic partnership-building approaches with government,
donor, civil society, and other HJFMRI stakeholders (i.e POLRAG) for the
appropriate program implementation and contracts process compliance.
Manage a capacity development program through working closely with
HJF/HJFMRI HQ to ensure that partners have proper policies and
procedures in place related to contractual compliance by developing,
improving and revising policies related to procurement, collaboration,
program management, grants and contractual compliance, to ensure
integration and proper implementation;
19. Review service agreements
and partner contracts to ensure compliance with the terms and to
identify conflicts or changes requiring resolution at contract renewal.
Oversee preparation and submission of monthly, quarterly and annual
partner financial and narrative reports for the HJFMRI/WRP-Tanzania
program including monthly and annual fiscal partners records and reports
and audit schedules including submitting monthly partner milestone
expense report to the HJ/HJFMRI HQ in the US;
21. Ensure appropriate
information is collected, records are kept and that reports in relation
to contracts and partnerships are written as required
various personnel actions including hiring, performance appraisal,
promotions, transfers, and vacation schedules for the contracts and
23. Perform other related duties as required.
NEW TANZANIAN JOBS, INTERNSHIPS AND VOLUNTEERING OPPORTUNITIES 2020 (1,184 POSTS)
● Post graduate qualification and experience in relevant field of studies that can bring added
value to the job;
Minimum of 15 years of experience in international development with an
NGO and/or for-profit in the development sector desired.
● Minimum of
8 – 10 years of experience with the administration of USG and non-USG
awards (both contracts and partnership) working knowledge and ability to
interpret and apply USG regulation including knowledge of the Federal
Acquisition Regulations, donor regulations, etc. USAID, Dept. of State,
and other international development donor experience.
● A demonstrable track record of delivering outcomes that require collaborative approaches across organizations.
Must have strong program management with experience in conducting
situation analysis, identification of possible partnering opportunities,
evaluation of potential partners, negotiation of agreements and work
plans with various partners.
● Knowledge and experience in Federal Government Contracts, international contract/subcontract in Africa.
● Solid history of supervisory experience, including mentorship for both senior staff as well as junior staff.
● Proven effective and efficient leading and management skills in a diverse, multi-national and lingual work environment
Ability to multi-task; ability to take responsibility for a diverse
number of projects and to complete them in a timely manner with limited
● Technologically savvy including experience with: Microsoft Excel, Word and Power-point, and other online training platforms.
Director, Laboratory Services
Reports: Executive Director
Location: Mbeya, Tanzania
Under the direction and supervision of the Executive Director for the
Henry Jackson Foundation Medical Research International (HJFMRI) –
Tanzania, the incumbent will direct and manage the successful
implementation of laboratory based activities at HJFMRI-supported
facilities consistent with the principles of the United States
President’s Emergency Plan for AIDS Relief (PEPFAR). The incumbent will
be based in Mbeya and will be responsible for coordinating and
leveraging WRAIR/HJFMRI Laboratory activities and expertise with other
U.S. government, international and host government agencies as it
relates to the activities supported in Tanzania and East Africa by the
DoD/US MHRP. The incumbent will also coordinate development of
laboratory capacity under PEPFAR with laboratory activities conducted in
The incumbent will have supervisory and
managerial responsibility over personnel hired by HJFMRI for laboratory
operations at HJFMRI-supported health facilities in Tanzania. The
incumbent will ensure that HJFMRI Laboratory activities are planned and
executed with quality, accountability, and measurable impact. S/he will
represent the HJFMRI laboratory program activities with other USG
agencies, donors, as the site representative for lab operations. Most
importantly, the incumbent will develop and maintain strong,
collaborative relationships with counterparts and colleagues in the
relevant ministries and government entities across the regions supported
by HJFMRI. rehensive HIV prevention care and treatment program in 21
sites throughout the country.
ESSENTIAL JOB DUTIES: 90% OF TIME:
as a critical team member of the HJFMRI Tanzania team supporting care
and treatment activities, attending scheduled HJFMRI, as well as ad-hoc,
- Ensures there is a robust supply of all necessary
commodities and supplies necessary for the successful provision of
high-quality lab services in supported region
- Oversees the
sample collection infrastructure needed to ensure successful
implementation of lab (diagnosis and suppression) activities supported
- Provides senior-level coordination and supervision of
laboratory team, ensuring activities in the lab are implemented in sync
with the clinical, community, and strategic information teams with an
emphasis on collaboration and teamwork for success
- Leads the development of budgets and work plans for the laboratory services
- Ensures that laboratory capabilities at all supported facilities are in place with adequate quality controls
- Ensures that current protocols are running smoothly, prepares interim reports as needed
- Offers expertise to other potential academic and USG funded partners as required
specimen storage facilities, particularly -80 freezers, ensures correct
conditions are met; all stored specimens are correctly documented and
are easily retrieved
- Overseas transport of specimens for repatriation when required
- Supervises correct transport and reception of specimens and ensures testing in appropriate time scales
and resources technical advice/assistance and analysis for improving
laboratory services with particular emphasis on quality management in
the clinical laboratory.
- Provides leadership in the development
and execution of training programs at the training centre in Mbeya for
laboratory management and quality services.
- Provides technical
assistance in the development and strengthening of capabilities in
program-supported laboratories across the regions
- Works with in
country USG committees, providing support and undertaking assigned tasks
as needed as part of the overall USG effort under PEPFAR.
HJFMRI interests in expansion of HIV/AIDS prevention and care and
treatment activities in Tanzania and leveraging of relevant areas of DoD
expertise to assist other USG and DoD efforts.
- Serves as active member of Senior Management Team and works collaboratively with other members to ensure program success.
the scale up of viral load testing in the program through evaluation
and installation of appropriate platforms. Serves as a leading voice in
evaluating performance of viral load testing in the program in general.
the setting up and implementation of HIV Drug Resistance testing
(HIVDRT) by recruiting, training and mentoring staff on HIVDRT and
ensuring daily HIVDRT activities take place at the Mbeya Zonal Referral
Hospital Laboratory as required.
- Supports the continued
implementation of quality Early Infant Diagnosis (EID) of HIV in
HIV-exposed infants in the program. This involves development of
training materials, coordination of training and overseeing the
transport mechanisms for EID in the program.
- Other duties as assigned by Supervisor
OTHER JOB DUTIES: 10% OF TIME
the Program is well represented on in-country Technical working groups
such as the Lab, HIV Drug Resistance and PMTCT TWGs.
- Provides collaborative assistance to other program personnel and health scientists that require the incumbent’s expertise.
- Maintains a safe work environment with appropriate training of other personnel.
- Completes other projects as needed.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
and experience regarding successful implementation of laboratory
operations and activities in resource limited settings.
- Knowledge of good clinical laboratory science, quality management systems and standards for accreditation.
- Laboratory management experience and training in international settings. Program monitoring and evaluation.
of applicable complex technology; an ability to communicate effectively
to include excellent verbal, written and interpersonal skills; ability
to troubleshoot technical procedures; ability to work independently and
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MINIMUM EDUCATION/TRAINING REQUIREMENTS:
- Master’s degree in related scientific or laboratory science discipline. Doctoral degree preferred.
- Minimum of 5 years related lab management experience and 3-5 years of PEPFAR experience
will be expected to live and work in Mbeya, Tanzania and travel to
field locations supported by WRAIR/HJFMRI in Tanzania
- Required Licenses, Certification or Registration: N/A
will work under the supervision of the Executive Director for HJFMRI
Tanzania, and will supervise a number of laboratory operations staff in
- Office/field environment; may require working evenings and weekends; may involve working with bio-hazardous materials.
- Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of Human Resources
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Method of Application
Cover letters and resumes should be sent by mail through post/EMS/DHL/ or any reliable Courier to the Human Resources and Administration Manager, P.O. Box 6396, Mbeya or sent through e-mail to email:
be considered, applicants must put the TITLE OF THE JOB in the SUBJECT
LINE. “CVs should not include any reference to marital status,
birthplace, or tribal or religious affiliations. Any CVs containing this
information will not be considered for employment”. Applications that
are hand-delivered will not be accepted. The deadline for submitting the
application is September 30th, 2020.
HJFMRI is an equal opportunity employer; women are highly encouraged to apply.