Procurement Specialist: Fixed Assets/Inventory Control at HJF Medical Research International, Inc.(HJFMRI)

Job Summary

HJFMRI is seeking a qualified candidate to fill the position of Procurement Specialist: Fixed Assets/Inventory Control 
Job Description

Reports to: Senior Manager, Procurement
Location: Mbeya
Contract: One year, with option(s) to renew
General Overview:
This position is created for maintaining effective and efficient performance of fixed assets and inventory control services for the program. The incumbent is responsible for ensuring smooth execution of Fixed Assets/Inventory Control function by maintaining an updated fixed assets register throughout the year, and inventory control management for HJFMRI-Tanzania’s operations.

Duties and Responsibilities

  • Implements and enforces fixed asset policy and procedures
  • Maintains inventories/fixed assets custodial records.
  • Enforces proper security of assets, ensuring care, custody, and safe keeping.
  • Work closely with requesting department during inspection of the incoming consignments to ensure that goods received are in accordance with the procured quantities and specifications.
  • Reports in writing all changes in status of fixed assets to the Procurement Director.
  • Monitors inventories/fixed assets and verify that it is maintained in a secure and safe manner.
  • Performs inventories based on inventory schedules provided by Procurement Director, any deviation from this schedule must be submitted to the Procurement Director through written correspondence.
  • Performs property inventories as directed and reports the results to the Procurement Manager
  • Performs inventory of all fixed assets transferring to another location (Regional office or Partner sites).
  • Reports changes in asset status and excess status to the Procurement Director for eventual disposal requests.
  • Responsible for tagging or engraving bar codes to the fixed assets as supplied and directed.
  • Ensure property is only used for official purposes.
  • Reports any property incidence (such as lost or stolen assets) to the Procurement Director and official authorities (i.e. security and police)
  • Ensures hand receipts are signed and filled for all portable electronic devices (laptops, netbook, ipads etc) in accordance to HJFMRI Form 382.
  • Ensure laboratory equipment is decontaminated prior to relocation, donation or disposal of equipment.
  • In collaboration with senior logistics officer and IT Manager tracks the maintenance of program equipment (including vehicles, IT equipment) or leased equipment (if any).
  • Perform any other related duties as assigned by the superiors.
  • Provide response to raised audit queries and implements the audit recommendations without hesitation
  • Work closely with Regional Program Managers, Regional Office Managers, Laboratory admin and stores officer to ensure everything is captured in the register.
  • Prepare and submit monthly fixed assets report to the supervisor
  • Perform any other duty as assigned by supervisor.


  • A minimum of a Bachelor Degree from a recognized institute of higher learning in the field of Procurement and Inventory Management, Inventory Control, Materials Management.
  • A minimum of three years of working experience at similar organization
  • Ability to multi-task and take proper decision and action whenever any difficult situation is experienced.

How to Apply

To be considered, applicants must put the TITLE OF THE JOB in the SUBJECT LINE. CVs should not include any reference to marital status, birthplace, or tribal and/or religious affiliations. Any CVs containing this information will not be considered for employment. Hand delivery applications will not be accepted. Deadline for submission of the application is November 26th 2019. Those who do not meet the minimum requirements as detailed in the job description below will not be considered.

Please manually apply for this job using the details below: Cover letters and resumes should be sent by mail through post/EMS/DHL/ or any reliable courier to the Human Resources and Administration Manager, P.O. Box 6396, Mbeya, or transmitted by email to:

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