Human Resources and Administration Officer at Tanzania Education Network

Tanzania Education Network /Mtandao wa Elimu Tanzania (TEN/MET) is a national education network dealing with the education sector and works with its members as well as the Government of Tanzania to ensure access, equity and quality inclusive education for all.

TEN/MET aims at strengthening the capacity of the Secretariat in order to manage delivery effectively and efficiently its current mandate and seeks to invite applications from suitably qualified individuals to fill the following four positions:

 

Human Resources and Administration Officer (HR/AO)

The Human Resources and Administration Officer will be reporting to the Finance, Grants and Administration Manager. S/he will be responsible to provide HR and administrative management of day-to-day office operations and all administrative management support for program operations at the office. Ensure standards for work environment are observed and in compliance with TEN/MET Human Resource Manual and Tanzania Employment Act. Assist to recruit and train new administrative staff, support procurement, security, and general office maintenance. Supervise staff in the areas of strengthening administrative and personnel policies and procedures.

Specific duties and responsibilities include:

  1. Supervise all administrative operations, logistics and procurements within TEN/MET office as follows:
  2. Ensure the office is furnished and equipped to meet staff and operations needs.
  3. Coordinate office services – electricity, water, cleaning, etc – to provide staff with the best possible work environment given resources available.
  4. Supervise use of all vehicles, dispatching vehicles efficiently and in a cost effective manner to meet program, finance, and administrative needs.
  5. Ensure prompt and appropriate maintenance of all vehicles and equipment in the office
  6. Ensure all equipment is tagged and entered into the official asset register and that the register is updated quarterly
  7. Maintain procurement, asset, service, and other administrative documents and files using TEN/MET’s filing procedures/policies
  8. Make all necessary travel arrangements for office and program activities
  9. Provide support as necessary to ensure all staff on board are properly trained around administrative procedures
  10. Supervise Administrative Assistant and all administrative support staff (Drivers, Security Guards.
  11. HR activities including completion of job descriptions, job advert placements, recruitment and orientation of new staff and employee close out procedures
  12. Ensures that timely and accurate submission of appropriate administrative project reports.
  13. Provides support to programs in areas of donor rules and regulation, ensuring compliance of operations to grant rules.
  14. Where necessary provide technical assistance to TEN/MET leadership team to ensure full compliance with local laws, the Employment and Labour Relations Act.

Qualifications and Experience

  1. A Bachelors or Advanced degree in Human Resources Management, or equivalent
  2. A Diploma or Certificate in Accountancy is an added advantage
  3. Minimum of 3 years’ experience in Operations, Administration, Procurement and Logistics Management.
  4. Demonstrated skills in management of human and other resources
  5. Demonstrated knowledge and experience in planning, coordinating, logistics management, records and reporting required
  6. Demonstrated competence to assess priorities and manage a variety of activities to meet deadlines in a time sensitive environment while paying attention to detail and quality
  7. Excellent organizational, verbal and written communication skills with proficiency (reading, writing, speaking and comprehension) in English.
  8. Proficiency in word processing, spreadsheet, database, presentation, and Internet applications; Microsoft office suite highly desirable
  9. Ability to carry out independent work with initiative, creativity and good judgment without close supervision
  10. Excellent interpersonal skills; ability to interact professionally with culturally diverse staff and clients
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Applications including curriculum vitae, copies of certificates, telephone number and email address should be submitted by email to the following address on or before 5th July 2019:

The National Coordinator Tanzania Education Network/Mtandao wa Elimu Tanzania (TEN/MET) Plot No. 301, House No. 1, Lwehabura Road, Mikocheni A P. O. BOX 13547 DAR ES SALAAM E-mail: recruitment@tenmet.org and CC to coordinator@tenmet.org

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